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Availability of the 2016 NSLP Equipment Grants


Nutrition Services Division Management Bulletin

Purpose: Action Required, Beneficial Information

To: Public School Districts, Direct Funded Charter Schools, County Superintendents of Schools, Private Schools, and Residential Child Care Institutions

Attention: County/District Superintendent, Food Service Director, and Business Official

Number: SNP-10-2016

Date: July 2016

Reference: U.S. Department of Agriculture Policy Memo SP 25-2016

Subject: Availability of the 2016 National School Lunch Program Equipment Assistance Grants


This management bulletin (MB) announces the availability of the 2016 National School Lunch Program (NSLP) Equipment Assistance Grants (EAG). The application deadline is Thursday, September 22, 2016, by midnight Pacific time (PT).

Background

In February 2016, the 2016 Agriculture Appropriations Act authorized the U.S. Department of Agriculture (USDA) to grant California approximately $3.5 million to competitively award eligible school food authorities (SFA) equipment assistance funding. This grant is designed to help schools serve healthier meals with a focus on serving more fruits and vegetables, improving food safety and energy efficiency, and expanding access.

You can find more information about the grant in USDA Policy Memos SP-25-2016, SP-26-2015, SP-14-2014, SP-23-2009, and SP-20-2009, which can be downloaded from the USDA School Meals Policy Web page at http://www.fns.usda.gov/school-meals/policy.

Who Can Apply?

Public school districts, county offices of education, directly funded charter schools, private schools, and residential child care institutions that participate in the NSLP can apply for this grant. Each SFA may apply for no more than five sites, with up to $100,000 per SFA.

Grant Criteria

These grants are competitive, and detailed scoring criteria is available on the California Department of Education (CDE) Funding Web page at http://www.cde.ca.gov/fg/fo/profile.asp?id=3931. SFAs should keep the following criteria in mind when applying for the equipment grant:

  • Free and reduced-price (F/RP) percentage—the Nutrition Services Division (NSD) will give priority to SFAs with a higher F/RP percentage
  • Previous EAG awards—the NSD will give priority to SFA sites that were not identified in the 2009 American Recovery and Reinvestment Act grants, or in the 2010, 2013, 2014, and 2015 NSLP EAGs
  • Effectiveness of equipment purchased—the NSD will give priority to SFAs that can explicitly document how the equipment purchased will reflect the intent of the grant with specific emphasis on the four focus areas detailed in the scoring criteria at the CDE’s Request for Application 2016 NSLP EAG Web page at http://www.cde.ca.gov/fg/fo/r9/snpequip16rfa.asp.
  • Excess net cash resources (NCR)—the NSD may consider SFAs with excess NCR to be ineligible to receive an EAG. In accordance with Title 7, Code of Federal Regulations (7 CFR), Section 210.14(b), an SFA shall limit its NCR to an amount that does not exceed three months’ average expenditures of its food service account. SFAs with excess NCR must give a detailed explanation in their application for their excess NCR
  • SFAs must be in good standing in all child nutrition programs in which they participate
Definition of Equipment

Equipment requests may include new or renovated equipment, or renovation or replacement of existing equipment. Title 2, Code of Federal Regulations (2 CFR), Part 200.33 defines equipment as tangible personal property having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the federal Capitalization Threshold of $5,000. In other words, the cost of each piece of equipment must equal or exceed $5,000.

SFAs may set their own, lower capitalization threshold. In such a case, the SFA can purchase a piece of equipment at a lower cost that meets or exceeds that SFA’s Capitalization Threshold. SFAs with a lower Capitalization Threshold must include an official Board or District policy at the time of application, granting the lower threshold. SFAs that do not submit an official policy of a lower Capitalization Threshold at the time of application will be assigned the federal threshold of $5,000.

Application Deadline

The CDE must receive completed applications on or before Thursday, September 22, 2016, by midnight PT. The CDE will only accept online applications. The online application can be found on the CDE’s Request for Application 2016 National School Lunch Program Equipment Assistance Grant Web page at http://www.cde.ca.gov/fg/fo/r9/snpequip16rfa.asp.

The CDE will not:

  • Accept any applications received after midnight on Thursday, September 22, 2016
  • Process incomplete, and/or late applications
  • Accept “placeholder” applications
  • Accept faxed, e-mailed, or mailed submissions

You can access the application and additional information on the CDE Funding Web page at http://www.cde.ca.gov/fg/fo/profile.asp?id=3931.

Additional Information

The CDE will provide these grants as long as funds are available, distributing 90 percent of the grant at the time of the award and the remaining 10 percent upon approval of all invoices. The CDE will recover funds from agencies that do not submit invoices for approved budget items by September 1, 2017. There is no “cost sharing” or “matching funds” requirements.

SFAs that are awarded and accept this grant award must comply with the following regulations:

Government-wide Regulations

  • 2 CFR
  • Part 25: Universal Identifier and Central Locator Contractor Registration
  • Part 170: Reporting Subaward and Executive Compensation Information
  • Part 175: Award Term for Trafficking in Persons
  • Part 180: Office of Management and Budget Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement)
  • Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • Part 400: USDA Implementing Regulations Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • Part 415: USDA General Program Administrative Regulations
  • Part 416: USDA General Program Administrative Regulations for Grants and Cooperative Agreements to State and Local Governments
  • Part 417: USDA Implementation of OMB Guidance on Nonprocurement Debarment and Suspension
  • Part 418: USDA New Restrictions on Lobbying
  • Part 421: Requirements for Drug-free Workplace (Financial Assistance)
  • Title 41, United States Code (U.S.C.) Section 22: Interest of Member of Congress
  • Duncan Hunter National Defense Authorization Act of Fiscal Year 2009 (Public Law 110-417)

  • Sections 738 and 739 of the Consolidated and Further Continuing Appropriations Act, 2012 (Public Law 112-55)
  • The Federal Funding Accountability and Transparency Act, 2006 (Public Law 109-282)

Cost Principles

  • 2 CFR, Part 200: Subpart E, Cost Principles

USDA Regulations

  • 7 CFR, Part 15:Nondiscrimination
  • The Freedom of Information Act states that public access to federal financial assistance records shall not be limited, except when such records must be kept confidential and would have been excepted from disclosure pursuant to the “Freedom of Information” regulation (Title 5, U.S.C. Section 552)

Assurance of Civil Rights Compliance discussed

  • Title VI of the Civil Rights Act of 1964 (Title 42, U.S.C. 2000d et seq.), USDA regulations at Title 7, CFR, Part 15: Nondiscrimination, and Department of Justice regulations at Title 28, CFR, Part 42: Nondiscrimination; Equal Employment Opportunity: Policies And Procedures
  • Title IX of the Education Amendments of 1972 (Title 20, U.S.C. 1681 et seq.) and USDA regulations at 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance
  • Section 504 of the Rehabilitation Act of 1973 (Title 29, U.S.C. 1681 et seq.), USDA regulations at 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance, and Department of Justice regulations at Title 28, CFR, Part 41: Implementation of Executive Order 12250, Nondiscrimination on the Basis of Handicap In Federally Assisted Programs
  • The Age Discrimination Act of 1975 (Title 42, U.S.C. 6101 et seq.) states that the grantee assures that it will immediately take any measures necessary to effectuate the requirements in these laws, regulations, and directives. The grantee gives this assurance in consideration of and for the purpose of obtaining the funds provided under this agreement
  • The Americans with Disabilities Act of 1990 prohibits discrimination on the basis of disability in employment (Title I), state and local government services (Title II), places of public accommodation and commercial facilities (Title III).(Title 42, U.S.C. 12101–12213)
Contact Information

If you have any questions regarding this MB, you can contact the Equipment Assistance Grant team by e-mail at equipmentgrant@cde.ca.gov.

Questions:   Nutrition Services Division| 800-952-5609
Last Reviewed: Tuesday, September 3, 2019
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