2015-16 SBP and SFSP Start-up and Expansion Grants
Nutrition Services Division Management Bulletin
Purpose: Beneficial Information
To: Public School Districts, Direct-funded Charter Schools, and County Superintendent of Schools
Attention: Food Service Director, Chief Business Official, and Chief Financial Officer
Date: August 2015
Reference: California Education Code, Section 49550.3; 2015–16 State Budget Act
Subject: Availability of School Breakfast Program and Summer Food Service Program Start-up and Expansion Grants for State Fiscal Year 2015–16
This Management Bulletin announces the reissuance of the 2015–16 School Breakfast Program (SBP) and Summer Food Service Program (SFSP) Start-up and Expansion Grants. The California Department of Education (CDE) originally posted the Request for Applications for these grants in April 2015. However, due to the low number of grant application submissions, the CDE is providing school food authorities (SFA) a second opportunity to apply for a grant. The new deadline to submit applications is Thursday, October 15, 2015. The new grant period will be from January 1, 2016 through May 30, 2017.
The CDE has retained the grant applications that SFAs submitted during the first grant application period in April and May 2015. The CDE has informed these SFAs of the option of letting their submitted application stand as is, or revising and resubmitting their application before the deadline.
The California Legislature annually appropriates $1.017 million in the state budget for these grants. California Education Code, Section 49550.3, authorizes the CDE to award competitive grants of up to $15,000 per site for nonrecurring expenses incurred when initiating or expanding an SBP or SFSP.
The following types of grants are available:
- Start-up grants are for per-site costs associated with starting an SBP or SFSP.
- Expansion grants are for costs associated with increasing program participation at an existing SBP or SFSP site.
The CDE is offering these grants to public school districts, direct-funded charter schools, and county offices of education. Hereinafter, these eligible agencies will be referred to as SFAs, which are local educational agencies participating in federal child nutrition programs. Please note that private schools, residential child care institutions, and juvenile detention centers are ineligible to receive these grants.
An SFA must have a current vendor number on file with the California State Controller’s Office to be eligible for a grant. SFAs can obtain a vendor number from the CDE as part of the application process to participate in the National School Lunch Program (NSLP), SBP, or SFSP. Please contact the CDE Nutrition Services Division (NSD) by phone at 916-445-7360 and request to speak to James Rickner, School Nutrition Programs (SNP) County Specialist, to begin the application process. Grant recipients must be approved to participate in the SBP prior to receiving the first grant payment.
In accordance with Title 7, Code of Federal Regulations (7 CFR), Section 210.14(b), an SFA shall limit its net cash resources (NCR) to an amount that does not exceed three months’ average expenditures in its food service account. SFAs exceeding their NCR limit may be ineligible to receive an SBP/SFSP grant award and the CDE will examine this on a case-by-case basis.
If an agency is currently participating in any of the federal child nutrition programs1, they must be in good standing in the operation of those programs administered by the CDE and in compliance with all related regulations during the application process and anytime during the course of the grant period. This means that an agency cannot be documented as having an open serious deficiency in its operation of the Child and Adult Care Food Program (CACFP) or the SFSP, and cannot have an active reimbursement hold in the SNP related to nonsubmission of or unacceptable corrective action documentation (Title 7, Code of Federal Regulations [7 CFR], sections 226.6[c][iii], 225.11[c], and 210.24 respectively).
If an agency knowingly submits false information on its grant application or invoices, the CDE may deny or collect the agency’s grant funding.
The CDE will provide funding for SBP/SFSP grants as long as funds are available. Please note that the CDE will provide grant recipients 90 percent of the funding at the time of award and the remaining 10 percent upon approval of all invoices. The CDE will recover funds from SFAs that do not submit invoices for approved budget items within the award time frame.
Eligible SFAs may apply for one or both grant types on their application; however, SFAs may not request both grants for one site. SFAs may include more than one site in a single application, for no more than 10 sites. SFAs may apply for a grant for a locally funded charter school that is operating the NSLP or the SBP under the district’s agreement with the CDE. SFAs may receive a grant for the same site no more than once every three years.
The CDE must receive hard copies of grant applications with an original signature on or before Thursday, October 15, 2015. The CDE will not:
- Accept any applications received after 5 p.m. on October 15, 2015
- Process incomplete, illegible, or late applications
- Accept fax or e-mail submissions
- Accept “placeholder” applications of any type
SFAs can download the instructions and grant applications on the CDE Funding Profile Web page at http://www.cde.ca.gov/fg/fo/profile.asp?id=3732.
Grant Appeal Procedures
Applicants that wish to appeal a grant award decision must submit a letter of appeal to the CDE NSD. Appeals are limited to complaints alleging that the NSD failed to correctly apply the grant criteria when reviewing the application as specified in the request for applications.
Once applicants are notified that the grant awards have been posted to the CDE Web site, an agency will have 10 calendar days to contact the NSD in writing to request information regarding the reason for the grant denial. The NSD will have 10 calendar days to provide a written response that will include an “Appeal Request Form” through e-mail, fax, or certified mail. If after receiving the NSD’s written response an agency wishes to file an appeal, the agency must send the completed “Appeal Request Form” within 15 calendar days to:
Sandip Kaur, Director
Nutrition Services Division
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814
- The completed appeal request must be postmarked no later than 15 calendar days after receipt of the NSD’s initial written response detailing the reason for denying grant funding. Once submitted, the NSD shall acknowledge the receipt of the appeal request within 10 calendar days. All appeals will be based on written record alone.
- Written documentation for all appeals must be submitted within 30 calendar days from the receipt date of the NSD’s initial written response detailing the reason for denying grant funding. All documentation must be sent to the address above.
- The NSD Director or a designee will review the appeal documentation from the applicant and the NSD’s records. The NSD will notify the applicant in writing of the NSD’s determination within 60 calendar days from the date the CDE received the appeal request.
- The NSD’s initial determination of denial shall remain in effect during the appeal process.
Contact InformationPlease share this information with your SFA’s business personnel as appropriate. If you have any questions regarding SBP/SFSP grants, please contact Tara Masse, SNP County Specialist, by phone at 916-323-7177 or by e-mail at firstname.lastname@example.org.
1Afterschool meal supplements, At-risk afterschool meals, Child and Adult Care Food Program, Food Distribution Program, Fresh Fruit and Vegetable Program, Special Milk Program, National School Lunch Program, School Breakfast Program, Seamless Summer Feeding Option, Summer Food Service Program; throughout this section, citations to applicable federal regulations are listed in the order that the programs are identified in the text