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Revenue and Cost Report (PSD and COE)


This message reminds California school food authorities (SFA) in public school districts (PSD) and county offices of education (COE) of the change to the information that the California Department of Education (CDE) requires on the final claim submission of the school year. This change is specific to the revenue and cost (R&C) data that SFAs submit annually through the Child Nutrition Information and Payment System (CNIPS) as part of the SFA’s last monthly claim for reimbursement for the School Year (SY) 2019–20.

With the availability of alternative resources to obtain unaudited actual financial data, the CDE Child Nutrition Fiscal Services Unit will not require full completion of the CNIPS R&C section from public school districts and county offices of education when submitting the last reimbursement claim for the year.

Since the CDE will not be able to modify the CNIPS, SFAs will still need to submit a simplified data entry in the CNIPS per the instructions below.

After accessing and entering the claim data for the last claiming month for SY 2019–20:

  • Select Save
  • Select Finish; the Claim Month Details screen will appear
  • Claim Items: Claim, Costs, and Summary will appear on the left of the screen
  • Select Costs; the Revenue and Cost Data Entry screen will appear on the Claim Cost Details page
  • On PART III—Cost Incurred, only enter 1.00 on line 39 Other
  • No other data is required on the Claim Cost Details page
  • Select Save
  • Select Finish

Frequently Asked Questions

When I try to enter my claim, I receive a message that states, "Claims are closed for the selected year." Is there a problem with CNIPS?

Not necessarily. Please be certain you have selected the correct school year at the top right of your CNIPS screen. When SY 2020–21 is open for sponsors to complete their annual applications update, the CNIPS will default to SY 2020–21.

To access SY 2019–20 claims:

  • Log into the CNIPS
  • Select Year on the blue toolbar at the top right of your screen
  • Select 2019–20
  • Select Claims
  • Select Claim Entry
  • Select your SFA’s last claiming month for the SY 2019–20
After I enter my last monthly claim for reimbursement for SY 2019–20, I receive an error message that reads, “Last claiming month of the year cannot be submitted until Revenue and Cost portion is filled out.” How do I fix this?

Access and fill out the Year-end R&C data report:

  • Log into the CNIPS
  • Select Year in the upper right top of your screen
  • Select 2019–20
  • Select Claims
  • Select Claim Entry
  • Select your SFAs last claiming month for the SY 2019–20
  • Under Claim Items, select Costs
  • Complete the form by skipping lines 1 through 38, entering 1.00 only on line 39 Other, and then select Save
  • Select Submit the Claim for Payment

Contact Information

If you have any claim questions, please contact your agency’s assigned Nutrition Fiscal Analyst. A directory of these analysts can be found under the Analyst Directory tab on the CDE Nutrition Services webpage.

For program-related questions, please contact your county’s School Nutrition Program (SNP) Specialist. The Directory of Staff County Assignments is located in the CNIPS Download Forms section, Form ID Caseload. You may also contact one of our SNP Office Technician’s by phone at 916-322-3005 or at 916-322-1450.

If you have CNIPS technical questions or need your password reset, please contact the CNIPS Help Desk by phone at 1-800-952-5609, option 6, or by email at cnips@cde.ca.gov; or visit the CDE CNIPS webpage.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Tuesday, June 2, 2020
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  • Nutrition
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  • Nutrition Services
    Claim for reimbursement instructions, printable worksheets and analyst contact information.
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  • School Nutrition Programs: Revenue and Costs
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