USDA Summer Meal Claiming Flexibility
In accordance with U.S. Department of Agriculture (USDA) Policy Memorandum SP 25-2020, CACFP 14-2020, SFSP 14-2020 , School Nutrition Program (SNP) sponsors which have been approved to participate in the Seamless Summer Option (SSO) or the Summer Food Service Program (SFSP) may retroactively claim meals under SSO/SFSP rather than through SNP.
SNP sponsors are allowed to submit a claim for SNP and/or SSO/SFSP in a single month. Sponsors may choose to operate SNP at some sites and SSO or SFSP at other sites, in which case, two separate claims would be made within a single month. Additionally, SNP sponsors currently have the option to retroactively transfer processed SNP claims to SSO or SFSP dating to the beginning of the 2020-21 school year (July or August 2020) respectively.
The decision to retroactively transfer is entirely at the SNP sponsor’s discretion. Opting into SSO or SFSP from SNP is not required. However, in order to do so, the SNP sponsor must refund all students for any Paid and Reduced-Price meal charges incurred during the transfer period.
Completing the transfer process will require the California Department of Education (CDE) to invoice the sponsor for the SNP reimbursements that have already been issued for the 2020-21 school year.
Sponsors who choose to retroactively transfer from SNP to SSO/SFSP will need to submit a downward adjusted claim, which will zero out the processed July and/or August 2020 claim(s) for SNP, then create and submit original claims for SSO or SFSP in the Child Nutrition Information and Payment System (CNIPS).
To create a downward adjustment for an SNP claim in CNIPS, please follow these steps:
- Log in to CNIPS .
- Select Claims on the blue menu bar.
- Select Claim Entry.
- Select the SNP claim month (July and/or August) that has already been processed.
- Select the red Add Revision button.
- Select Revise (all sites must be revised).
- Enter zero for all items.
- Select Save.
- Select Finish.
- Revise all site claims by entering zero for all items.
- Select Back at the bottom of the SNP Claim Site List.
- Check the Certification box.
- Select the red Submit For Payment button.
After submitting the downward adjusted SNP claim(s), new original SSO or SFSP claim(s) may be submitted for the month(s) that were just zeroed out for SNP.
If you are having difficulty entering a claim into CNIPS or need assistance, please contact your assigned Nutrition Fiscal Claims Analyst using the Analyst Directory tab on the CDE Nutrition Services web page.
If you have questions or concerns regarding the retroactive transfer from SNP to SSO/SFSP claims, or applications, please contact your SNP Program Specialist. A directory of analyst assignments can be found on the SNP Specialist Directory web page.