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Cal Grant Grade Point Average Submission

California Department of Education
Official Letter
California Department of Education
Official Letter
May 23, 2017

Dear County and District Superintendents, Charter School Administrators, High School Principals, and High School Counselors:

CAL GRANT GRADE POINT AVERAGE SUBMISSION AND
GRADUATION VERIFICATION CHANGES

It is our goal to provide our students with the best opportunities to succeed in high school and during their transition to higher education. As students are preparing for college, it is important that we work together to provide them with accurate and timely information about state-funded financial aid. Recent statutory changes have been made that will increase the effectiveness of the Free Application for Federal Student Aid (FAFSA) and the California Dream Act Application (CADAA).

Effective January 1, 2017, changes to the California Education Code (EC) established new timelines for districts, charter schools, and public high schools regarding Cal Grants and graduation dates. Revisions to the EC are listed below:

  • EC 69432.9 (d)(1) found at https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC&sectionNum=69432.9.: No later than January 1 of a pupil’s grade 11 academic year, school districts or charter schools must notify, in writing, each grade 11 pupil (and their parent or guardian if the pupil is under 18 years of age) that the pupil will be considered a Cal Grant applicant unless he or she opts out. Pupils and parents must be notified and given 30 days to opt out. The required notice shall indicate when the school will first send grade point averages (GPAs) to the California Student Aid Commission (CSAC).

The summary table below outlines important dates:

2018–19 Award Year (Class of 2018)

Date

Deadline

January 1, 2017

GPA opt out due (junior year)

May 1, 2017

2018–19 GPA submission window open

October 1, 2017

High school GPA deadline

October 1, 2017

2018–19 FAFSA/CADAA available

March 2, 2018

2018–19 FAFSA/CADAA deadline for Cal Grants

August 31, 2018

High school graduation verification deadline


Districts, high schools, and charter schools are strongly encouraged to prepare now for the earlier GPA submission requirement and to begin notifying the class of 2018 about their option to opt out no later than the end of their junior year. GPAs for the class of 2018 can be electronically submitted to the CSAC as of May 2017.

The CSAC will host a series of Cal Grant GPA Upload Webinars to assist with the Cal Grant GPA submission process. To register for the Webinars, please visit the CSAC Training Web page at http://www.csac.ca.gov/doc.asp?id=55.

For more information, please visit the CSAC Web site at www.csac.ca.gov or contact CSAC’s Institutional Support by phone at 888-294-0153 or by e-mail at schoolsupport@csac.ca.gov.

Sincerely,

Tom Torlakson
State Superintendent of Public Instruction
California Department of Education

Lupita Cortez Alcalá
Executive Director
California Student Aid Commission

TT/LCA:lfb
2017-02895

Last Reviewed: Thursday, June 1, 2017

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