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File Names

The File Names section of the California Department of Education's Web Design Standards.
Important Notice
These standards apply to content posted prior to January 18, 2018 that has not been subsequently edited or updated. Visit the main CDE Web Standards for the current standards.

This page is part of the California Department of Education (CDE) Web Design Standards, which only applies to specific CDE Web sites. Visit the CDE Web Standards to determine if these standards apply to a specific Web product (Web site, Web page, Web document, or Web application) that has been developed by or for the CDE.

Most Web pages (not including Web applications) on all CDE Web sites are created using Adobe's Contribute software templates. WebNETS, which is a custom software application that was created by CDE staff, is also necessary in order to create and process most Web pages on the CDE's public Internet site. Portions of these standards, where noted, apply only to CDE users of Contribute or WebNETS software; or to Web application developers.

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To ensure consistency and create file names that can be built upon in the future, the following naming conventions must be followed.

Non-Web Applications Directory Names

Directories will be two letter configurations only. For example, "ta" (topic), "tg" (sub-topic), and "sr" (sub-sub-topic) in

Use of "AP" as a folder name is not allowed except for Web application directories.

Web Applications Directory Names

Directories for Web applications are often longer than two letters. For example, "dataresourceguide" in

Index Pages

All main pages in any non-Web application directory are named "index". For example, "index.asp" for the CDE Internet and "index.aspx" for the CDE Intranet. Each non-Web application directory has one and only one main (index) page.

Never begin a non-main page with the word "index" (e.g., indexresource.asp) or use "index" as any part of the name of a file.

Non-Index Pages

The following are requirements for non-index pages and all Web documents:

  • Use only lowercase characters.
  • Give files logical, descriptive, plain-English names whenever possible, such as "infodesign.asp" and not "inf-d-new1.asp". One indication of a good file name is when a user of the site has an idea about what a Web page or document contains by just seeing the file name. File names become the default file name as site visitors save Web documents to local computers.
  • Do not begin file names with numbers. Some numbers can be confused with characters (e.g., "0" & "O", "1" & "l"). Numbers are allowed within file names, but should be avoided whenever possible.
  • Do not use any "symbols" in the file name with the following exceptions:
    • Dashes (-) are acceptable.
    • Periods (.) can only be used once between the file name and the file extension (filename.asp).
    • Underscores (_) may be used for CDE Intranet image file names if necessary because the software used to create Intranet Web pages automatically adds a version number after an underscore (filename_001.jpg).
  • Do not use spaces in file names.
  • Use no more than 24 characters before the period and file extension.

Examples of Non-Index File Names

Unacceptable Acceptable
David_ab602.doc ab602anr1.doc
AnR1_6_01.doc anr2.doc
AttachA-G.doc atta-g.doc
CoCertLetter.asp cocertletter.asp
gardensandservicelearning.asp gardensvslrn.asp
CRE-ADA.pdf cre-ada.pdf
Form G Child Care Waiver Reqeust.doc formg.doc
my.stuff.posted.asp mystuff.asp

Funding-Related File Names

Different naming conventions are used for naming files related to requests for applications, proposals, submissions, or data (RFAs/RFPs/RFSs/RFDs) and funding results.

  1. Construct the file name with four parts presented in the same order:
    • Name of program.Fiscal year.
    • Unique name.
    • File type (extension).

For example, "homeless06rfa.asp" might be the file name of the RFA template file for homeless education in fiscal year 2006-07. Similarly, "homeless06ins.doc" would then be the file name for the RFA instructions.

  1. Always use "rfa" for the unique name of the file for the RFA, RFP, RFS, or RFD template (e.g., evenstart06rfa.asp).
  2. Use "result.asp" as the unique name of any file that requires the funding results template (e.g., evenstart06result.asp). Note : The unique name is "result" not "results".
  3. Follow the 24-character limit for the full file name before the file extension (e.g., homeless06cov.asp).

Here are some suggested file names for documents frequently associated with RFAs/RFPs/RFSs/RFDs. Use of "rfa" and "result" as indicated is required, but the other names are suggestions.

Document Unique Name
request for applications, proposals, or data rfa (Required)
funding results result (Required)
apportionment recipients (schedule) apptsch
cover letter cov
apportionment letter apptltr
application app
instructions ins
form(s) form
appendix apnd
appendixes (multiple) apnda, apndb, apndc
attachment att
attachments (multiple) atta, attb, attc
frequently asked questions faq
scoring rubric rub
criteria crit
video video
Bidders' Conference bid
eligible schools eligsch
teacher eligibility eligtch

Questions About Funding-Related File Names

Contact the Funding Master Plan Team, Fiscal and Administrative Services Division.

Additional Information

Link Description
Funding (CDE Intranet) Guidance and tools for posting grants, apportionments, and contracts on the CDE Web site.
Intranet Images (CDE Intranet) Information designed to help Web contributors insert images into a Web page posted on the Intranet.
Questions:   Web Services Office |
Last Reviewed: Wednesday, July 8, 2020
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