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Due Dates for Data and Document Submission 17-18

Schedule of due dates and submission details for required WIOA, Title II: AEFLA data and documents.

Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

21 Days from Receipt

Required Data and Documents

Submit Electronically

Submit by Physical Mail

Grant Award Notification
(signature required)

Not Applicable

Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Grant Budget
(signature required)

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Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901


By October 31, 2017

Required Data and Documents

Submit Electronically

Submit by Physical Mail

First Quarter Data,
TOPSpro® Enterprise
Via
TOPSpro®  Enterprise
Not Applicable
California English Literacy (EL) and
Civics Education Objectives
and Additional Assessment Plans
Not Applicable

Professional Development Plan

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Not Applicable

First Quarter
Data Integrity Report
(e-mail, fax, or mail hard copy to CASAS)
E-mail to
capm@casas.org
(or fax to 858-292-2910)
CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

October Expenditure Claim Report
(signature required)

NOTE: The October ECR due date will be extended once the GANs have been issued.
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

By January 31, 2018
Required Data and Documents Submit Electronically Submit by Physical Mail

Second Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise

Not Applicable

Second Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Technology and Distance Learning Plan

California Adult Education Online Application and Technology and Distance Learning Plan External link opens in new window or tab.
(login required)

Not Applicable

California Accountability Training

CASAS Accountability Training External link opens in new window or tab.
(in person or online)

Not Applicable

CASAS Implementation Training

CASAS Accountability Training External link opens in new window or tab.
(in person or online)

Not Applicable

January
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901


By April 30, 2018

Required Data and Documents

Submit Electronically

Submit By Physical Mail

Third Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise

Not Applicable

Third Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Implementation Survey
Not Applicable
Integrated EL Civics Program Development Plan
E-mail to capm@casas.org
(or fax to 858-292-2910)
Not Applicable

April
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901


By July 15, 2018

Required Data and Documents

Submit Electronically

Submit by Physical Mail

End-of-Year Data, TOPSpro®  Enterprise and Adult Education Personnel Wizard (for Federal Table 7)

Via TOPSpro® Enterprise

Not Applicable

Fourth Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points
Summary Report

E-mail to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

End-of-Year
Certification Letter
(signature required)

E-mail to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339


By August 15, 2018

Required Data and Documents

Submit Electronically

Submit by Physical Mail

Final Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Additional Community–Based Organization Requirement

Required Data and Documents

Submit Electronically

Submit by Physical Mail

Fiscal Year 2017–18 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBO) and Faith-based Organizations only*

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Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

Fiscal Year 2016–17 Organization-wide Audit (OWA) Report**

Not Applicable

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an OWA Report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to: Audits and Investigations Division, CDE, 1430 N Street, Suite 5319, Sacramento, CA 95814-5901.

Questions:   Adult Education Office | 916-322-2175
Last Reviewed: Friday, October 27, 2017