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Coalition Data and Document Submission

Coatlitions please use this guideline to delineate between deliverables that must be submitted by the Fiscal Agent and/or at the individual Agency Level.

* The AASC form assists the California Department of Education (CDE) in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an OWA Report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to: Audits and Investigations Division, California Department of Education, 1430 N Street, Suite 5319, Sacramento, CA 95814-5901.

Required Data and Documents Coalition Fiscal Agent Coalition Member

Grant Award Notification
(signature required)

A single coalition level submission is required

Not Applicable

Grant Budget
(signature required)

A single coalition level submission is required

Not Applicable

Quarterly Data,
TOPSpro®Enterprise

Agency level submission required

Agency level submission required

California English Literacy (EL) and Civics Education Objectives and Additional Assessment Plans

Agency level submission required

Agency level submission required

Professional Development Plan

A single coalition level submission is required

Not Applicable

Data Integrity Report
[email, fax, or mail hard copy to Comprehensive Adult Student Assessment System (CASAS)]

Agency level submission required

Agency level submission required

Expenditure Claim Report
(signature required)

A single coalition level submission is required

Not Applicable

Technology and Distance Learning Plan

A single coalition level submission is required

Not Applicable

California Accountability Training

Agency level submission required

Agency level submission required

CASAS Implementation Training

Agency level submission required

Agency level submission required

Core Employment and Earnings Follow-up Survey

Agency level submission required

Agency level submission required

Workforce Innovation and Opportunity Act Title II: Adult Education and Family Literacy Act Program Implementation Survey

Agency level submission required

Agency level submission required

Integrated EL Civics Plan

A single coalition level submission is required

Not Applicable

Recertification for Citizenship Interview Test

Agency level submission required

Agency level submission required

Adult Education Personnel Information (for Federal Table 7)

Agency level submission required

Agency level submission required

Payment Points
Summary Report

Agency level submission required

Agency level submission required

End-of-Year
Certification Letter
(signature required)

Agency level submission required

Agency level submission required

Fiscal Year 2018–19 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only*

Agency level submission required

Agency level submission required

Fiscal Year 2018–19 Organization-wide Audit (OWA) Report**

Agency level submission required

Agency level submission required

Questions:   Adult Education Office | 916-322-2175
Last Reviewed: Monday, July 9, 2018
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