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Due Dates for Data and Document Submission 18-19

Schedule of due dates and submission details for required WIOA, Title II: AEFLA data and documents.

Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

By September 15, 2018

Required Data and Documents Submit Electronically Submit by Physical Mail

Grant Award Notification
(signature required)

Not Applicable

Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Grant Budget
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Not Applicable

By October 31, 2018

Required Data and Documents Submit Electronically Submit by Physical Mail

First Quarter Data, TOPSpro®Enterprise

Via TOPSpro® Enterprise

Not Applicable

California English Literacy and Civics Education Objectives and Additional Assessment Plans

Civic Participation:
Civic Objectives and Additional Assessment Plans
External link opens in new window or tab.

Not Applicable

Professional Development Plan

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Not Applicable

First Quarter
Data Integrity Report
(email, fax, or
mail hard copy to CASAS)

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

First Quarter
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab. (login required)

Not Applicable

By January 31, 2019

Required Data and Documents Submit Electronically Submit by Physical Mail

Second Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise

Not Applicable

Second Quarter
Data Integrity Report
(email, fax, or
mail hard copy to CASAS)

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Technology and Distance Learning Plan

California Adult Education Online Application and Technology and Distance Learning Plan External link opens in new window or tab.
(login required)

Not Applicable

California Accountability Training

CASAS Accountability Training External link opens in new window or tab.
(in person or online)

Not Applicable

CASAS Implementation Training

CASAS Accountability Training External link opens in new window or tab.
(in person or online)

Not Applicable

Second Quarter
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Not Applicable

By April 30, 2019

Required Data and Documents Submit Electronically Submit By Physical Mail

Third Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise

Not Applicable

Third Quarter
Data Integrity Report
(email, fax, or
mail hard copy to CASAS)

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Core Employment and Earnings Follow-up Survey

Via Tracking of TOPSpro® Enterprise

Not Applicable

WIOA, Title II AEFLA Program Implementation Survey

(Web page link, Coming Soon)

Not Applicable

Integrated English Literacy and Civics Education Plan

CASAS IELCE Plan Web page External link opens in new window or tab.

Not Applicable

Third Quarter
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Not Applicable

By June 30, 2019

Required Data and Documents Submit Electronically Submit by Physical Mail

Recertification for Citizenship Interview Test

CASAS California Accountability Web page online at Citizenship Interview Test External link opens in new window or tab.

Not Applicable

By July 15, 2019

Required Data and Documents Submit Electronically Submit by Physical Mail

End-of-Year Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise

Not Applicable

Adult Education Personnel information
(for Federal Table 7)

Via TOPSpro® Enterprise

Not Applicable

End-of-Year Data Integrity Report
(email, fax, or mail hard copy to CASAS)

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points Summary Report

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Core Employment and Earnings Follow-up Survey

Via Tracking of TOPSpro® Enterprise

Not Applicable

End-of-Year Certification Letter
(signature required)

Email to capm@casas.org
(or fax to 858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

By August 15, 2019

Required Data and Documents Submit Electronically Submit by Physical Mail

Final
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Not Applicable

Additional Community–Based Organization Requirements

Required Data and Documents Submit Electronically Submit by Physical Mail

Fiscal Year 2018–19 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only*

California Adult Education Online Application and Reporting
External link opens in new window or tab. (login required)

Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

Fiscal Year 2017–18 Organization-wide Audit (OWA) Report**

Not Applicable

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an Audit as outlined in section 500 of the CDE Audit Guide located on the Contracting Agencies Audit Guidelines web page. Send the report to: Audits and Investigations Division, California Department of Education, 1430 N Street, Suite 5319, Sacramento, CA 95814-5901 within six months of the end of the CBO's fiscal year.

Questions:   Adult Education Office | 916-322-2175
Last Reviewed: Thursday, April 18, 2019
Recently Posted in Adult Education