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Due Dates for Data and Document Submission 2019–20

Schedule of due dates and submittal activities required for the Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) grant.

Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

By September 15, 2019

Required Data and Documents

Action

Grant Award Notification

Download, sign a wet original, and upload the signed Grant Award Notification on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required, signature required)

Grant Budget

Complete and submit the Grant Budget on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required, electronic approval required)

By October 31, 2019

Required Data and Documents

Action

First Quarter Data, TOPSpro®Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)

Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP External link opens in new window or tab.

Professional Development Plan

Complete and submit the Professional Development Plan online through the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required). Select “Agency PD Plan” from the main menu.

First Quarter Data Integrity Report

Generate the Data Integrity Report and email a PDF copy of the report to capm@casas.org (Optional: via fax to 858-292-2910)

First Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required, electronic approval required)

Employment and Earnings Follow-up Survey

Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise

By January 31, 2020

Required Data and Documents

Action

Second Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Second Quarter Data Integrity Report

Generate the Data Integrity Report and email a PDF copy of the report to capm@casas.org
(Optional: via fax to 858-292-2910)

Technology and Distance Learning Plan

Complete the Technology and Distance Learning Plan online. Link to be provided at a later date
(login required)

California Accountability Training

Complete California Accountability Training in person or online. Register online at California Adult Ed Reporting External link opens in new window or tab.

CASAS Implementation Training

Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Reporting External link opens in new window or tab.

Second Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required, electronic approval required)

Employment and Earnings Follow-up Survey

Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise

By April 30, 2020

Required Data and Documents

Action

Third Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Third Quarter Data Integrity Report

Generate the Data Integrity Report and email a PDF copy of the report to capm@casas.org (Optional: via fax to 858-292-2910)

Employment and Earnings Follow-up Survey

Run then “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise

WIOA, Title II AEFLA Program Implementation Survey

Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment External link opens in new window or tab.

Integrated English Literacy and Civics Education Civics (IELCE) Plan

Complete the Integrated English Literacy and Civics Education (IELCE) Plan at the California Accountability and Assessment webpage- IELCE Plan External link opens in new window or tab.

Third Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab. (login required, electronic approval required)

Recertification for Citizenship Interview Test

Complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test External link opens in new window or tab.

By July 15, 2020

Required Data and Documents

Action

End-of-Year Data, TOPSpro® Enterprise

Two steps:

  • All year end data must be entered into TOPSpro® Enterprise and completed for this quarter on or before this date

  • Submit End-of-Year Certification Letter by email to: capm@casas.org
    (Optional: via fax to 858-292-2910)
    (signature required)

Adult Education Personnel Information

Enter personnel information for Federal Table 7 into TOPSpro® Enterprise for this quarter on or before this date

End-of-Year Data Integrity Report

Generate the Data Integrity Report and email a PDF copy of the report to capm@casas.org (Optional: via fax to 858-292-2910)

Payment Points Summary Report

Generate the Payment Points Summary and email a PDF copy of the report to capm@casas.org (Optional: via fax to 858-292-2910)

Employment and Earnings Follow-up Survey

Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise

By August 1, 2020

Required Data and Documents

Action

Final Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting External link opens in new window or tab.
(login required, electronic approval required)

Additional Community–Based Organization Requirements

Required Data and Documents

Action

Fiscal Year 2019–20 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only*

Two Steps:

  • Submit electronically:

California Adult Education Online Application and Reporting website at:
California Adult Ed Reporting External link opens in new window or tab. (login required)

  • Also must mail to:

Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

Fiscal Year 2018–19 Audit Report**

Mail to:

Audits and Investigations Division

California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an audit as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the CBO's fiscal year.

Questions:   Adult Education Office | adulteducation@cde.ca.gov | 916-322-2175
Last Reviewed: Tuesday, October 29, 2019