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2018 Disaster Relief Grant Application Overview


Background and Purpose

The Supplemental Disaster Relief Act of 2019 (Public Law 116-20) made funding available to California and other State, Tribal, and Territory Lead Agencies. These funds are available for the purpose of reimbursing or subsidizing activities necessary for early learning and care (ELC) providers to recover from qualifying disasters or emergency events. As a result of California’s successful Supplemental Disaster Relief grant application to the Administration for Children and Families, Office of Child Care, the California Department of Education (CDE) has $2,596,560 available to award in grant funding to successful applicants. In the event that additional funding becomes available at a later time, the allotted amount will be calculated into a methodology.

The purpose of the Disaster Relief grants is to assist local communities with continuing childcare services, including emergency and temporary services, during and after a qualifying disaster. Funding also is intended to aid in the recovery of the supply of child care that adversely incurred damage as a result of disasters that occurred throughout the state in 2018. These funds are not available for costs otherwise covered or reimbursed by the Federal Emergency Management Agency (FEMA) or by insurance, including self-insurance. Further, these funds are not intended to cover costs related to the COVID-19 pandemic.

The CDE, Early Learning and Care Division (ELCD) invites eligible licensed and license exempt federal and CDE funded ELC providers to apply for one-time supplemental child care grants for disaster relief by completing and submitting the online Grant Application for 2018 Disaster Relief Funding for Calendar Year 2018 (2018 Disaster Relief Funding).

Eligibility

Eligible recipients of the 2018 Disaster Relief Funding are providers that:

  1. Were licensed or license-exempt providers that received federal or CDE subsidized funding at the time of the qualified disasters;
  2. Provided ELC services in one of the FEMA-declared 2018 disaster ZIP code areas and incurred damage to the ELC setting as a direct result of the disaster; and
  3. Are currently receiving federal or CDE subsidized funding.

Licensed and licensed-exempt providers eligible for funding include providers that operate center-based settings and providers that provide services through a family childcare home education network or an alternative payment program. For example:

  1. Providers that receive vouchers from a California Work Opportunity and Responsibility to Kids (CalWORKs) Stage 1, Stage 2 or 3 Program
  2. Providers that operate a family child care home and receive reimbursement from a family childcare home education network
  3. Providers that receive vouchers from an alternative payment Program such as CMAP or CAPP

The following FEMA-declared disaster ZIP code areas are eligible for funding:

  • California Wildfire: 96019
  • Camp Fire: 95926, 95928, 95954, 95965, 95969
  • Carr Fire: 96001, 96002, 96003, 96007, 96008, 96019, 96049, 96052
  • Cranston Fire: 92561, 92549
  • Creek Fire: 92346, 96001, 96007
  • Holiday Fire: 93111, 93117
  • Klamathon Fire: 96044
  • Mendocino Fire Complex: 95451, 95453, 95458, 95464, 95469, 95485
  • Pawnee Fire: 95423
  • Santa Barbara/Ventura Wildfires: 93108, 93105
  • Shasta Wildfire: 96019
  • West Fire: 91901
  • Woolsey Fire/Hill Fire: 93012, 90265, 90290, 91301, 91320, 91360, 91361, 91362, 91377, 93065

A separate federal grant allocation was made available to Native American Tribal Lead Agencies for this purpose. Because not all tribal childcare providers may be represented by a Tribal Lead Agency or a Tribal Lead Agency may not have received funds, tribal childcare providers are eligible to apply for funding. Tribal childcare providers may apply on their own behalf or an agency may apply on behalf of childcare providers. Agencies are encouraged to reach out to tribal childcare providers to determine their interest and, if eligible, to apply on behalf of tribal childcare providers. Tribal childcare providers are eligible for funding if they meet the conditions in this section and an agency is not applying for funding in this RFA on their behalf.

Application Instructions

Applying as a Provider
  1. Providers intending to apply for funding must first coordinate with their associated subsidy agency to determine which entity should apply for funding on behalf of the home or center provider.
  2. The provider shall decide whether to apply independently or to apply through an agency if the agency offers that option.
  3. Providers who are applying on their own behalf will not be charged administrative costs.
Applying on behalf of a Provider
  1. Agencies should not submit applications on behalf of home or center providers that are applying on their own behalf.
  2. Agencies applying on behalf of a licensed or license-exempt provider must provide information for every eligible provider as described in the application instructions.
  3. Before applying on behalf of a licensed or license-exempt provider, agencies must consult with providers to confirm they are not applying independently.
  4. If an agency applies on a provider’s behalf, the agency may charge up to five percent administrative costs from the award amount, which will be deducted from the provider’s award.

For applicants' convenience, separate applications have been created for agencies and providers. Please refer to the Application Section for information on these two application types.

All applicants are required to complete Part One (1) of the 2018 Disaster Relief Funding to determine eligibility for funds. Once eligibility is confirmed through Part One (1) of the application, applicants will be advanced to Part Two (2) of the 2018 Disaster Relief Funding Application to complete identifying information for the eligible provider(s) in addition to a budget summary/expenditure plan. Agencies applying on behalf of one or more licensed or license-exempt providers will be prompted to complete additional information for every eligible provider.

All questions within the application must be answered completely for online submission. The 2018 Disaster Relief Funding Applications must be received by 5:00 p.m. on April 5, 2021, to be considered for funding. Applicants will be notified of proposed grant awards during the month of May 2021. Awards will be made in accordance with the award methodology set forth below until grant funds are exhausted.

Award Methodology

Each provider may apply for funding, either on their own or through their contract agency, for an amount that is no less than $1,000 and no more than $25,000. All eligible applicants who submit a complete and appropriate application request will receive the funding requested unless the total amount of funding requested exceeds the total amount of funding available, in which case funding requests will be proportionately reduced across the board in order to fulfill all requests. Awards will not exceed the amount requested, and will be no less than $1,000 regardless of the proportionate reduction. The total amount of funding available is currently $2,596,560.

Applications must be received by the CDE by the application due date of April 5, 2021, at 5:00 p.m., to be considered.

Award Accountability

The applicant must be able to justify that all expenses are attributable to one of the specified 2018 disasters and are reasonable and necessary expenses for the provision of early learning and care services for children and families.

It is the responsibility of the awardee to maintain documentation such as receipts, invoices, contracts, and bids that demonstrate prior expenses and projected expenses for internal audit purposes.

Questions regarding the 2018 Disaster Relief Funding Application can be directed to 2018DisasterReliefGrant@cde.ca.gov.

Application

Separate applications have been provided for providers that provide ELC services and agencies that are applying on behalf of providers. Please read the following information carefully to be led to the proper application.

Applicants Using the Provider Application

A licensed provider is defined as an individual or organization that has obtained a childcare license, as specified in the California Code of Regulations, Title 22 (22 CCR) Section 101152. A license-exempt provider is defined as an individual, exempt from licensure pursuant to Health and Safety Code (HSC) sections 1596.792.

  • If you are a Provider, whether licensed or license-exempt, and eligible for this funding, please use the Provider Application External link opens in new window or tab..

PLEASE NOTE: Providers who are applying on their own behalf will not be charged administrative costs.

Applicants Using the Agency Application

If you are an Agency, whether public or private, that receives state or federal funding for subsidized early learning and care services and are applying on behalf of providers for which you administer funding, you may apply on behalf of one or more providers.

  • If you are an Agency applying on behalf of one or more providers, please use the Agency Application External link opens in new window or tab..

PLEASE NOTE: If an agency applies on a provider’s behalf, the agency may charge up to five percent administrative costs from the award amount, which will be deducted from the provider’s award.

Return to Disaster Relief RFA

Questions:   Early Learning and Care Division | 916-322-6233
Last Reviewed: Wednesday, March 17, 2021
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