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Management Bulletin 18-01

Early Learning and Care Division

Subject: Fiscal Year 2017–18 Program Self-Evaluation

Number: 18-01

Date: January 2018

Expires: Until Rescinded

Authority: California Code of Regulations, Title 5 sections 18270.5, 18272, 18279, 18280, and 18281

Attention: Executive Officers and Program Directors of all Early Education and Support Programs


This Management Bulletin (MB) informs contractors of California Department of Education (CDE), Early Learning and Care Division (ELCD) programs of the requirements and instructions for submitting the Program Self-Evaluation (PSE) due on June 1, 2018. This MB rescinds and replaces MB 17–01.


The PSE requirements are described in the California Code of Regulations, Title 5 (5 CCR), sections 18270.5, 18272, 18279, 18280, and 18281.


All CDE, ELCD program contractors including California Alternative Payment Program (CAPP), California Migrant Alternative Payment (CMAP), California Resource and Referral Program (CRRP), CalWORKs Stage 2 (C2AP), CalWORKs Stage 3 (C3AP), General Migrant Child Care (CMIG), California Family Child Care Home Education Networks (CFCC), California Severely Handicapped (CHAN), California Center-based Child Care (CCTR), and California State Preschool Program (CSPP) are required to complete and submit the PSE for Fiscal Year (FY) 2017–18.

Section 18279 of 5 CCR requires contractors to develop an annual plan for their PSE process. The annual plan must include a self-evaluation based on the use of the Program Instrument, Desired Results Parent Survey and—for center-based programs, including Family Child Care Home Education Networks—Desired Results Developmental Profiles, and Environment Rating Scales.

Contractors are required to analyze findings from the self-evaluation and develop both a written list of tasks to modify the program for all areas needing improvement and procedures for ongoing monitoring to assure that areas that are satisfactory continue to meet standards.

Contractors are required to submit a summary of findings of the PSE to the CDE by Friday, June 1, 2018. Form 4000 is provided for use in fulfilling the submission requirement for the PSE.

Instructions for completing the Form 4000 as well as the Frequently Asked Questions are located on the CDE Program Self-Evaluation Web page at

Submission and Record Retention Requirements

Contractors are to submit only the Form 4000 to the ELCD on or before Friday, June 1, 2018, at 5 p.m. All other required documentation completed as part of the PSE must be kept on-site and available for review upon request. 

Contractors must scan and submit the signed PSE, electronically in PDF format, to FY1718PSE@CDE.CA.GOV using the fiscal year and the legal contractor name in the subject line (Example: 17-18 XYZ School District).

If you have any questions regarding the information in this MB, please contact your assigned Early Learning and Care Field Services Office Consultant. A list of assigned Consultants is located on the CDE Consultant Regional Assignments Web page at

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Early Learning and Care Division | 916-322-6233
Last Reviewed: Friday, November 9, 2018
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