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CDMIS Update #26


Child Development Management Information System (CDMIS)
August 19, 2019

Jump to a topic:
Upcoming Webinars
Delayed Transition to Reporting Enrollment
Technical Difficulties with Fiscal Year 2019-20 Age and Income Validation

Upcoming Webinars

Subsidized Provider Report Technical Assistance Webinar

Pursuant to California Education Code (EC) sections 8430-8432, California must collect information regarding license-exempt and family child care home providers to comply with state requirements. The California Department of Education, Early Learning and Care Division (CDE, ELCD) developed the Subsidized Provider Report (SPR) to meet these requirements. The information collected from the SPR will be used by provider organizations for the purposes of collective bargaining, and by the CDE and other state and local agencies for emergency response purposes.

The SPR is required for some ELCD-contracted agencies. Agencies who provide services with license-exempt individual and/or family child care home providers must submit an SPR to the ELCD in the CDMIS. For further information and detailed technical instructions on how to submit the SPR through CDMIS, please refer to the SPR Technical Manual (DOCX).

The CDMIS Office will host a training and technical assistance webinar to assist agencies in completing the SPR. The webinar will take place on Tuesday, August 20, 2019 from 10 a.m. to 12 p.m. (noon). Agencies do not need to register to participate in this webinar. In this webinar, the following topics will be addressed:

  • SPR Requirements
  • SPR Submission Schedule
  • SPR File Format
  • Data Definition Highlights
  • Question and Answer (Q&A) Session

CDMIS 801 Reporting Webinar

The CDMIS Office will host an in-depth training and technical assistance webinar on Wednesday, September 18, 2019 from 10 a.m. to 12 p.m. (noon). In this webinar, the following topics will be addressed:

  • CDMIS Agency Information
  • CDD-801A Reporting
  • CDD-801B Reporting
  • Question and Answer (Q&A) Session

The PowerPoint Presentation and event web address will be emailed to all executive directors, program directors, and active CDMIS users one week prior to the webinar. Please note, agencies do not need to register to participate in this webinar.

Delayed Transition to Reporting Enrollment

On Monday, July 22, 2019, an email notice was sent to Program Directors and active CDMIS users titled “Transition to Reporting Enrollment in the CDD-801A.” This email served to notify agencies that beginning with the October 2019 report period, agencies would be required to report enrollment on their CDD-801A reports, rather than attendance. The CDMIS Office will be delaying implementation to reporting enrollment pending the release of a Management Bulletin with further instructions. Agencies are expected to continue reporting attendance in the CDD-801A report until further notice.

If your agency has yet to transition to reporting enrollment, you may continue reporting attendance until you receive further notification from the CDMIS Office. If your agency has already begun reporting enrollment, please revise the July 2019 report submission to include only those children who attended the program. Continue to report attendance in the CDD-801A report until a Management Bulletin is released that provides alternate instructions.

Technical Difficulties with Fiscal Year 2019-20 Age and Income Validation

Agencies may continue to experience technical difficulties when entering three-year old and four-year-old children into California State Preschool Program (CSPP) or the General Center-Based Child Care Program (CCTR) in the CDD-801A report. The system may generate error messages for some children. Agencies may also experience technical difficulties when reporting families with incomes from the Fiscal Year (FY) 2019-20 Family Fee Schedule and Income Ranking Table.

Our technical staff are aware of this issue and are working on an update to allow agencies to report children and families according to the FY 2019-20 guidelines. In the meantime, please keep track of your CDD-801A report on your computer. The CDMIS Support Team will send a CDMIS update as soon as retroactive data entry is possible.

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Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Tuesday, August 20, 2019
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