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Advisory for 12-Month Eligibility

Email guidance regarding an advisory for 12-month eligibility

Subject: Advisory for 12-Month Eligibility

Attention: Executive Directors and Program Directors of All Subsidized Early Learning and Care Programs

Purpose:

The purpose of the 12-Month Eligibility advisory is to remind the field of the requirements stipulated in Management Bulletin 17-14.

This guidance serves to remind the field:

  • Duration of service requirement
  • Family’s right to voluntarily increase service
  • Family’s right to reduce family fee
  • Family’s right to voluntarily decrease service

Duration of service requirement

During the initial certification or recertification, contractors shall certify services for not less than 12 months. The family meets the eligibility and/or need requirements for not less than 12 months and provides those services for not less than 12 months before having the family’s eligibility or need recertified. Contractors must refrain from seeking eligibility or need documentation during the 12-month eligibility period.

Family’s right to voluntarily increase services

A family can voluntarily report changes to increase their services during the 12-month certification period. Contractors must refrain from using any information received to make any other changes to their service agreement. Please refer to Title 5 Regulation 18084.2, that stipulates the required documentation families need to submit for this request.

Family’s right to reduce family’s fee

Families can voluntarily request a reduction in their family fee during the 12-month certification period. Contractors must refrain from using any information received to make any other changes to their service agreement. Please refer to Title 5 Regulation 18084.2, that stipulates the required documentation families need to submit for this request.

Family’s right to voluntarily decrease services

A family may at any time voluntarily request a reduction to their service level during the 12-month certification period. Contractors must refrain from using any information received to make any other changes to their service agreement. Contractors cannot require that families reduce their service level during the 12-month period. Please refer to Title 5 Regulation 18084.2, that stipulates the required documentation families need to submit for this request.

Resources

Please refer to our Budget Act of 2017 Implementation (FAQs) web page for answers to commonly asked questions.

If you have questions regarding the information in this email, please contact your assigned Program Quality Implementation Regional Consultant on the ELCD Consultants Regional Assignments web page.

Questions:   Early Learning & Care Division | ELCDEmergency@cde.ca.gov
Last Reviewed: Wednesday, June 23, 2021
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