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COVID-19 AP Program Attendance Guidance

Email Guidance on Attendance Policies and Practices during COVID-19 for Alternative Payment (AP) Programs.
Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

As indicated in an email sent out via the California Department of Education (CDE), Early Learning and Care Division (ELCD) listserv on June 30, 2020, the CDE, ELCD is working on developing guidance that implements the 2020–21 Budget Act and related legislation. The CDE, ELCD understands that much of this guidance is incredibly time-sensitive, and staff are working hard to get the guidance out as quickly as possible.

Within the upcoming week, the CDE, ELCD will release a Management Bulletin (MB) related to AP Reimbursement. The MB will share and give information about how to reimburse AP providers. The Budget Act includes an allocation of $62.5 million to support reimbursing providers beginning July 1, 2020, through June 30, 2021, or until funding is exhausted, whichever is sooner.

As authorized in Senate Bill 98 Sec. 111 (d)(1)(A)(I-iii), AP contractors are directed to reimburse providers based on the certified need regardless of attendance.

  • For families certified for variable schedules, providers shall be reimbursed based on the maximum authorized hours of care.
  • For license-exempt providers that provide part-time services, providers shall be reimbursed based on the maximum authorized hours of care.

Per current guidelines, the monthly attendance records and/or invoices must be signed by the parent and the provider. Providers must continue to submit attendance records and/or invoices in accordance with Education Code Section 8221.5.

Additionally, Alternative Payment (AP) contractors should continue to work with families to ensure the retention of certified child services.

If you have questions regarding the information in this email, please contact your assigned Program Quality Implementation Regional Consultant on the ELCD Consultants Regional Assignments web page.

Questions:   Early Learning & Care Division | ELCDEmergency@cde.ca.gov
Last Reviewed: Thursday, February 3, 2022
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