Skip to main content
California Department of Education Logo

State Administrative Errors 2015 - Legislative Report

Report to the Governor and the Legislature on Administrative Errors in Alternative Payment, CalWORKs, and General Child Care Programs for Fiscal Year 2014-15.
California Department of Education
Report to the Governor and the Legislature:
Administrative Errors in Alternative Payment, CalWORKs,
and General Child Care Programs for Fiscal Year 2014-15
Executive Summary

This report is submitted in compliance with Provision 5(b) of Item 6110-001-0890 of the Budget Act of 2014. Provision 5(b) requires the California Department of Education (CDE) to select a statistically valid sample of family data files from contractors offering full-day child care and development programs and analyze these sample files to estimate rates of administrative errors in four different categories: (1) eligibility, (2) need, (3) family fee, and (4) provider reimbursement. Provision 5(b) requires the CDE to report estimated error rates annually to the Governor and the Legislature. In implementing Provision 5(b), the CDE also used federal regulations implementing the Improper Payments Information Act as guidance.

The CDE created the Alternative Payment Monitoring Unit (APMU) in 2006 as required by Provision 5(b). The Center-Based Monitoring Unit (CMU) was created in 2009 in response to federal regulations extending error rate requirements to full-day centers. The APMU has previously reviewed each of California’s Alternative Payment contractors at least once. For Fiscal Year (FY) 2014–15, contractors were selected for APMU reviews based on their prior error rate and the time elapsed since the last review. In FY 2014–15, the CMU conducted baseline reviews of center-based contractors. Contractors were selected for initial reviews based on their size and compliance history.

The contractors reviewed by the APMU during FY 2014–15 had an average estimated error rate of 6.71 percent compared to the average error rate previously estimated for these same contractors of 13.71 percent. This decrease is consistent with the reduction in the statewide error rate estimated during the federally required review in 2013.

The contractors receiving baseline reviews by the CMU had an estimated error rate of 36.5 percent. The CDE predicts that over time, the CMU reviews will yield a reduction in center-based error rates similar to the reduction in Alternative Payment error rates. We anticipate substantial reductions in error rates when these same contractors receive technical assistance and follow-up reviews.

In conducting both state and federal reviews, the CDE notes the finding of an administrative error does not indicate a family was factually ineligible or received services for which they were not entitled. Frequently, errors indicate insufficient evidence was present in the file to support the decisions made by the contractor.

Administrative Errors in Alternative Payment, CalWORKs and General Child Care Programs for Fiscal Year 2014-15 Legislative Report (PDF)

If you have questions regarding this report or need a copy, please contact Guadalupe Romo-Zendejas, Administrator, Field Services Office, by phone at 916-324-6164, or by e-mail at gromozen@cde.ca.gov.

Questions:   Early Education and Support Division | 916-322-6233
Last Reviewed: Friday, May 17, 2019
Recently Posted in Child Development
  • Management Bulletin 19-03 (added 17-Jun-2019)
    Management Bulletin 19-03 provides child care providers with the State Median Income and Income Ranking Table for Fiscal Year 2019-20.
  • Management Bulletin 19-02 (added 14-May-2019)
    Early Childhood Mental Health Consultation Services and Adjustment Factors.
  • CDMIS Update #25 (added 07-May-2019)
    This web page contains information pertaining to the CDMIS update #25.