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Title III Program Subgrant Timeline

Timelines for the allocation and release of Title III funding.
April

The California Department of Education (CDE) calculates the estimated per pupil amount and notifies local educational agencies (LEAs) of their subgrant award eligibility in April. Previous English Learner (EL) and Immigrant data from the California Longitudinal Pupil Achievement Data System (CALPADS) will be used for this exercise. The CDE earmarks preliminary Title III EL and Immigrant Student Program Subgrant funding (Title III) for eligible LEAs. Preliminary Title III funding earmarks are posted on the CDE Title III English Learner and Immigrant Programs web page.

The CDE has developed the Local Control and Accountability Plan (LCAP) Federal Addendum (Addendum) External link opens in new window or tab. submission system to support LEAs in the submission of the Addendum and in the review and approval process, as required under the Every Student Succeeds Act (ESSA). The system opens in April for LEAs to submit the Addendum.

April 10–31

The CDE opens the Cash Management Data Collection (CMDC) system for LEAs to report Title III cash balances to CDE in preparation for the release of an apportionment. The reporting deadline for the fourth apportionment is April 30.

May

The CDE opens the Consolidated Application and Reporting System (CARS) External link opens in new window or tab. and the Consortium Online Application (COA) beginning May 15 through July 31 for funding applications. The CARS application is due on June 30 while the COA is due July 31.

A complete Title III application consists of these components:

  • An application for funding in CARS, which includes submission of proposed budgets and acceptance of program assurances
  • COA for LEAs that generate less than $10,000 (consortium eligible), if applicable
  • Submission of Local Control and Accountability Plan Federal Addendum that address Title III provisions of ESSA

Please Note: Title III EL Student Program consortium eligible LEAs must first apply on CARS before proceeding to form a consortium and then apply on the COA. The consortium lead initiates the application on the COA and member LEAs join in by providing their contact information.

The CDE releases the fourth apportionment when the LEA meets the CMDC threshold.

June

The CDE receives LEA Title III applications via CARS and the COA. The Title III funding application for CARS closes June 30.

July

The CDE has developed the Addendum submission system to support LEAs in the submission of the Addendum and in the review and approval process, as required under the Every Student Succeeds Act (ESSA). The deadline to submit the addendum is July 1.

The Title III funding application for COA closes July 31.

The Consortium lead LEA submits the Title III Federal Addendum Consortium Summary Template on or before July 31.

The CDE conducts a review of all Local Control and Accountability Plan (LCAP) Federal Addenda of LEAs applying for Title III funds. This review identifies which LEA's have substantially approvable activities in their addendum and are substantially approved to receive Title III funding.

July 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the release of an apportionment. The reporting deadline for the first apportionment is July 31.

August

The CDE releases the first apportionment when the LEA meets the following funding requirements:

Applied for funding on CARS, and COA if applicable

Reported cash balances during the reporting window, and

Met the CMDC payment threshold.

For detailed information on the CMDC reporting requirements please visit the CDE Federal Cash Management web page.

October

The Pupil Estimates for the New and Significantly Expanding Charter (PENSEC) School Data becomes available with the estimated count of English learners in October. The CDE uses the data to calculate eligibility funding and notifies the New and Significantly Expanding Charter Schools in October. Eligible charter schools must apply for Title III funding by the deadline of March 30 of that fiscal year.

October 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment. The reporting deadline for the second apportionment is October 31.

November

The CDE releases the second apportionment when the LEA meets the CMDC threshold.

November 15–December 15

Student National Origin Report online collection period for private schools to report eligible immigrant students.

January 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment. The reporting deadline for the third apportionment is January 31.

February

The CDE releases the third apportionment when the LEA meets the CMDC threshold.

March

The CALPADs actual count of eligible English learner students in new and expanding charter schools is available for inclusion in the final calculation of Title III EL Student Program allocations.

March 30 is the deadline to submit new applicants for the current Title III fiscal year.

After the March 30 deadline, the CDE removes the LEAs that did not meet all application requirements. The CDE will revise the allocation amounts and will recalculate the subgrants for the remaining LEAs accordingly. The CDE will notify LEAs of the updated entitlements via CDE Title III English Learner and Immigrant Programs web page.

Reporting and apportionment releases continue throughout the 27-month grant period. For additional information regarding the Federal Cash Management reporting and schedules, please visit the CDE Federal Cash Management web page.

Questions:   Language Policy and Leadership Office | 916-319-0845
Last Reviewed: Friday, May 3, 2019
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