Skip to main content
California Department of Education Logo

Title III Program Subgrant Timeline

Timelines for the allocation and release of Title III funding.
April

The California Department of Education (CDE) calculates the estimated per pupil amount and notifies local educational agencies (LEAs) of their subgrant award eligibility in April. Previous English Learner (EL) and Immigrant data from the California Longitudinal Pupil Achievement Data System (CALPADS) will be used for this exercise. The CDE earmarks preliminary Title III EL and Immigrant Student Program Subgrant funding (Title III) for eligible LEAs. Preliminary Title III funding earmarks are posted on the CDE Title III, English Learners and Immigrant Programs Web page.

April 10-31

The CDE opens the Cash Management Data Collection (CMDC) system for LEAs to report Title III cash balances to CDE in preparation for the release of an apportionment.

May

The CDE opens the Consolidated Application and Reporting System (CARS) and the Consortium Online Application (COA) beginning May 15 through June 30 for funding applications.

A complete Title III application consists of these components:

  • An application for funding in CARS
  • A COA for LEAs that generate less than $10,000 (consortium eligible), if applicable
  • Development and maintenance of an LEA plan

Please Note: Title III EL Student Program consortium eligible LEAs must first apply on CARS before proceeding to form a consortium and apply on the COA. The consortium lead initiates the application on the COA and member LEAs join in by providing their contact information.

The CDE releases the fourth apportionment when the LEA meets the CMDC threshold.

June

The CDE receives LEA Title III applications via CARS and the COA. The Title III funding application (CARS and COA) closes June 30.

The CDE designee reviews Title III LEA plans as part of the Local Control and Accountability Plan process.

July 10-31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the release of an apportionment.

August

The CDE releases the first apportionment when the LEA meets the following funding requirements:

  • Applied for funding on CARS,
  • Reported cash balances during the reporting window, and
  • Met the CMDC payment threshold.

For detailed information on the CMDC reporting requirements please visit the CDE Federal Cash Management Web page.

October

The Pupil Estimates for the New and Significantly Expanding Charter (PENSEC) School Data becomes available with the estimated count of English learners. The CDE uses the data to calculate eligibility funding and notifies the New and Significantly Expanding Charter Schools. Eligible charter schools must apply for Title III funding by the deadline of March 30 of that fiscal year.

October 10-31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment.

November

The CDE releases the second apportionment when the LEA meets the CMDC threshold.

January 10-31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment.

February

The CDE releases the third apportionment when the LEA meets the CMDC threshold.

March

The CALPADs actual count of eligible English learner students in new and expanding charter schools is available for inclusion in the final calculation of Title III EL Student Program allocations.

March 30 is the deadline to submit new applicants for the current Title III fiscal year.

After the March 30 deadline, the CDE removes the LEAs that did not meet all application requirements. The CDE will revise the allocation amounts and will recalculate the subgrants for the remaining LEAs accordingly. The CDE will notify LEAs of the updated entitlements via CDE Title III, English Learners and Immigrant Programs Web page.

Reporting and apportionment releases continue throughout the 27-month grant period. For additional information regarding the Federal Cash Management reporting and schedules, please visit the CDE Federal Cash Management Web page.

Questions:   Geoffrey Ndirangu | gndirang@cde.ca.gov | 916-323-5831
Last Reviewed: Wednesday, July 26, 2017