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Title III Program Subgrant Timeline

Timelines for the allocation and release of Title III funding.

This web page has been updated to reflect date changes due to conditions resulting from the COVID-19 school closures in the 2019–20 and 2020–21 school years.

April

The California Department of Education (CDE) calculates the estimated per pupil amount and notifies local educational agencies (LEAs) of their subgrant award eligibility in April. The most current English Learner (EL) and Immigrant data available from the California Longitudinal Pupil Achievement Data System (CALPADS) will be used to determine the allocation to each LEA. The CDE earmarks preliminary Title III EL and Immigrant Student Program Subgrant funding (Title III) for eligible LEAs. Preliminary Title III funding earmarks are posted on the CDE Title III English Learner and Immigrant Programs web page.

April 10–30

The CDE opens the Cash Management Data Collection (CMDC) system for LEAs to report Title III prior subgrant year cash balances to CDE in preparation for the release of an apportionment. The reporting deadline for the fourth apportionment is April 30.

May

The CDE releases the fourth apportionment for subgrants when the LEA meets or exceeds to CMDC threshold.

May 15

The CDE opens the Consortium Online Application (COA) for Title III EL funding applications for the upcoming school year. For the 2020–21 fiscal year, the COA closes September 30.

June 15–30

The CDE reopens the Consolidated Application and Reporting System (CARS) External link opens in new window or tab. as the U.S. Department of Education granted the CDE's request for a federal flexibility waiver. Select data collection forms from the 2019–20 CARS Winter Release are temporarily reopened. The form closes June 30.

July

The 2020–21 Title III (EL and Immigrant Student) subgrant period of 27 months starts July 1.

The CDE opens the CARS External link opens in new window or tab. beginning July 6 through August 17 for funding applications. The CARS application is due on August 17, while the COA is due September 30.

A complete Title III application consists of these components:

  • An application for funding in CARS, which includes submission of proposed budgets and acceptance of program assurances.
  • COA for LEAs that generate less than $10,000 (consortium eligible), if applicable. Please note: Title III EL Student Program consortium eligible LEAs must first apply in CARS before proceeding to form a consortium and then apply on the COA. The consortium lead initiates the application on the COA and member LEAs join in by providing their contact information.
  • To meet the Every Student Succeeds Act Plan requirement, LEAs must maintain updated Local Control and Accountability Plan (LCAP) Federal Addendum approved by CDE.

Please Note: First time Title III subgrant applicants, who did not apply in 2019–20 for Title III funds must complete the LCAP Federal Addendum and submit it through the CDE LCAP Federal Addendum System External link opens in new window or tab. web page. Details and instructions regarding the contents of Title III LCAP Federal Addendum can be found at CDE Title III, LCAP Addendum Criteria and Guidance web page. For more information, please visit the CDE Title III web page.

Additionally, it is highly recommended that consortia leads also maintain an updated Title III Federal Addendum Consortium Summary. New consortia leads also develop the Title III Federal Addendum Consortium Summary. This facilitates oversight of the provision of services to members for effective use of funds generated by the consortium.

July 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the release of an apportionment. The reporting deadline for the first apportionment is July 31.

The CDE receives LEA Title III applications via CARS and the COA.

August

The CDE continues to receive LEA Title III applications via CARS and the COA. The Title III funding application for CARS closes August 17.

September

The CDE releases the first apportionment when the LEA meets the following funding requirements:

  • Applied for funding on CARS, and COA if applicable,
  • Reported cash balances during the reporting window,
  • Met the CMDC payment threshold, and
  • Met LEA plan requirement.

For detailed information on the CMDC reporting requirements please visit the CDE Federal Cash Management web page.

The Title III funding application for COA closes September 30.

October

The Pupil Estimates for the New and Significantly Expanding Charter (PENSEC) School Data becomes available with the estimated count of English learners in October. The CDE uses the data to calculate eligibility funding and notifies the New and Significantly Expanding Charter Schools in October. Eligible charter schools must apply for Title III funding by the deadline of March 30 of that fiscal year.

October 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment. The reporting deadline for the second apportionment is October 31.

November

The CDE releases the second apportionment when the LEA meets the CMDC threshold.

January 10–31

The CDE opens the CMDC system for LEAs to report Title III cash balances in preparation for the next release of an apportionment. The reporting deadline for the third apportionment is January 31.

January 15–February 28

Student National Origin Report online collection period for private schools to report eligible immigrant students.

February

The CDE releases the third apportionment when the LEA meets the CMDC threshold.

March

The CALPADs actual count of eligible English learner students in new and expanding charter schools is available for inclusion in the final calculation of Title III EL Student Program allocations.

March 30 is the deadline to submit new applicants for the current Title III fiscal year.

After the March 30 deadline, the CDE removes the LEAs that did not meet all application for funding requirements. The CDE will revise the allocation amounts and recalculate the subgrants for the remaining LEAs accordingly. The CDE will notify LEAs of the updated entitlements via CDE Title III EL and Immigrant Students Programs web page.

Reporting and apportionment releases continue throughout the 27-month grant period. For additional information regarding the Federal Cash Management reporting and schedules, please visit the CDE Federal Cash Management web page.

Questions:   Language Policy and Leadership Office | 916-319-0845
Last Reviewed: Monday, August 3, 2020
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