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California Department of Education
Official Letter
California Department of Education
Official Letter
June 3, 2020

Dear Select County and District Superintendents and Charter School Administrators:

Amended Title III English Learner and Immigrant Student Program Subgrant Administration and Eligibility, Fiscal Year 2020–21

Under the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act (ESSA), Title III, Part A, the California Department of Education (CDE) provides formula subgrant awards to local educational agencies (LEAs) to provide supplementary programs and services for English learner (EL) and immigrant students. CDE informs LEAs of the expectations with regard to Title III EL and Immigrant Student Programs participation and funding requirements. On May 27, 2020, the CDE received a reduced amount awarded to California. Therefore, this notification serves to announce the reduction amount allocated to LEAs.

Eligibility

Eligibility criteria for Title III EL and Immigrant Student Programs participation are as follows:

  • An LEA that reported the enrollment of one or more EL students via the California Longitudinal Pupil Achievement Data System (CALPADS) October data collection is eligible to apply for the Title III EL Student Program Subgrant. LEAs are eligible to receive EL funding directly if their preliminary entitlement is $10,000 or greater. If the preliminary entitlement is under $10,000, the LEA may still be eligible for funds by applying as a member of a consortium via the Consortium Online Application.
  • An LEA that reported the enrollment of 21 or more eligible immigrant students via the CALPADS October data collection, and that experienced a significant increase of one percent or more in eligible immigrant students enrollment in the current year compared with the average of the two preceding fiscal years, is eligible to apply for the Title III Immigrant Student Program Subgrant.

Title III eligibility determinations are calculated using the most current data collected and certified on CALPADS. For the 2020–21 Fiscal Year (FY), the CDE will use the 2019–20 CALPADS data collected on the first Wednesday of October 2019 (Census Day).

The preliminary eligibility per pupil rate for the Title III EL Student Program is $114.40. The Schedule of the Preliminary Entitlements for FY 2020–21, is available on the CDE Request for Applications, Title III English Learner Student Program Subgrants web page at https://www.cde.ca.gov/fg/fo/r28/el20rfa.asp.

The preliminary eligibility per pupil rate for the Title III Immigrant Student Program is $104.70. The Schedule of the Preliminary Eligibility for FY 2020–21, is available on the CDE Request for Applications, Title III Immigrant Student Programs web page at https://www.cde.ca.gov/fg/fo/r28/imm20rfa.asp.

The FY 2020–21 preliminary eligibility schedules do not include any student data from nonprofit private schools because data was not yet available. The schedules will be revised after the Consolidated Application and Reporting System (CARS) Spring release closes on August 31, 2020 to include private school student data.

Preliminary entitlements are fluid, and may be revised any time during the fiscal year application process, based on updated information from the U.S. Department of Education, CALPADS, the Pupil Estimates for New or Significantly Expanding Charters, the CARS, late applicants, and the availability of funds.

Consolidated Application and Reporting System

All eligible LEAs apply annually on the CARS “Application for Funding” page regardless of the allocation for the Title III EL and Immigrant Student Program Subgrants. Additionally, during the application process, all eligible LEAs are required to:

  • Submit a projected budget on the CARS. The projected budget must be aligned with the plans mentioned below.
  • Accept assurances that the district will comply with the legal requirements related to state and/or federal programs, and as a condition of funding, must keep a copy of the assurances on file.

Information regarding the CARS application process is available on the CDE CARS web page at https://www.cde.ca.gov/fg/aa/co/cars.asp.

Local Educational Agency Plan Requirement

All LEAs applying for ESSA funds must maintain an updated Local Control and Accountability Plan (LCAP) Federal Addendum as the ESSA LEA Plan. LEAs applying for Title III subgrant funds for the first time must complete he LCAP Federal Addendum and submit it through the CDE LCAP Federal Addendum System at https://www2.cde.ca.gov/lcapfas. LEAs are encouraged to review the LCAP Federal Addendum annually with their LCAP, as ESSA funding should be considered in yearly strategic planning.

Special considerations for Consortia

Additionally, consortia lead LEAs annually update and maintain the Title III Federal Addendum Consortium Summary. The consortium lead summarizes information from district-operated programs and provides descriptions of how LEAs in the consortium are meeting or plan to meet each requirement. The Title III Federal Addendum Consortium Summary template can be accessed on the CDE Title III EL Student Program Subgrant Consortium Details web page at https://www.cde.ca.gov/sp/el/t3/elconsortium.asp.

Federal Cash Management Data Collection

After the application process, direct funded and consortia lead LEAs must submit cash balances to the Cash Management Data Collections System (CMDC) during the reporting window, and continue to do so every quarter of the subgrant. LEAs must meet the payment threshold in order to receive a payment in the form of apportionment for a particular quarter. The apportionment will be equal to 25 percent of the LEA’s annual program allocation minus the cash balance it reported.

For more information about the CMDC, please visit the CDE Federal Cash Management web page at https://www.cde.ca.gov/fg/aa/cm/.

If you have any questions regarding the Title III EL or Immigrant Student Program, please contact Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office by phone at 916-323-5831 or by email at Gndirang@cde.ca.gov.

If you have any Title III, fiscal allocation questions, please contact Derrick Andrade, Education Fiscal Services Consultant, Categorical Allocations and Management Assistance Office, by phone at 916-327-5922 or by email at Dandrade@cde.ca.gov.

Sincerely,

/s/

Veronica Aguila, Ed.D., Director
English Learner Support Division

VA:gn

Last Reviewed: Thursday, June 25, 2020

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