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EL and Immigrant Program Administration 2017-18

California Department of Education
Official Letter
California Department of Education
Official Letter
May 15, 2017

Dear Select County and District Superintendents and Charter School Administrators:

TITLE III, PART A, ENGLISH LEARNER AND IMMIGRANT STUDENT PROGRAM SUBGRANTS ADMINISTRATION AND ELIGIBILITY FOR FISCAL YEAR 2017–18

Under the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act, Title III, Part A, the California Department of Education (CDE) provides formula subgrant awards to local educational agencies (LEAs) for English learner (EL) and immigrant students. Title III funds are to be used to provide supplementary programs and services to EL and immigrant students. This message is to inform LEAs of expectations with regard to Title III, EL and Immigrant Student Programs participation and funding requirements.

ELIGIBILITY
Eligibility criteria for Title III, EL and Immigrant Student Programs participation are as follows:
  • An LEA that reported the enrollment of one or more EL students via the California Longitudinal Pupil Achievement Data System (CALPADS) October data collection is eligible to apply for the Title III, EL Student Program Subgrant. LEAs are eligible to receive EL funding directly if their preliminary entitlement is $10,000 or greater. If the preliminary entitlement is under $10,000, the LEA may still be eligible for funds by applying as a consortium via the consortium online application (COA).
  • An LEA that reported the enrollment of 21 or more eligible immigrant students via the CALPADS October data collection, and that have experienced a significant increase of two percent in eligible immigrant students enrollment in the current year compared with the average of the two preceding fiscal years, is eligible to apply for the Title III, Immigrant Student Program Subgrant.

Note: The 21 or more eligible immigrant students criteria for the Title III, Part A, Immigrant Student Program Subgrant requirement is a change. A letter detailing the change was sent to LEAs on March 27, 2017, and it is posted on the CDE Title III Web page at http://www.cde.ca.gov/sp/el/t3/immchanges.asp.

Title III eligibility determinations will be calculated using the most current data collected and certified on CALPADS. For the 2017–18 funding year, the CDE will use the 2016–17 CALPADS data collected on the first Wednesday (Census Day) of October 2016. Preliminary eligibility lists will be available as soon as the EL and immigrant data are finalized.

The Schedule of the 2017–18 Preliminary Entitlements will be posted on the CDE Title III, English Learners and Immigrant Programs Web page at http://www.cde.ca.gov/fg/aa/ca/titleiii.asp.

CONSOLIDATED APPLICATION AND REPORTING SYSTEM

All eligible LEAs must annually apply for Title III, Part A, EL and Immigrant Student Program Subgrants funding on the Consolidated Application and Reporting System (CARS) “Application for Funding” page. Additionally, for 2017−18 LEAs must provide a program budget showing how they project to use subgrant funds. Information regarding the CARS application process is available on the CDE CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

LEAs who are not eligible to receive EL direct funding because they do not meet the $10,000 threshold must also form or join a consortium and complete the COA.

For the 2017−18 funding year, LEAs who participate in the Title III, Part A, EL or Immigrant Student Program Subgrants must develop and maintain a plan describing how the LEA will use the funds to serve identified EL and immigrant students. A sample plan template is available on the CDE Title III Web page at http://www.cde.ca.gov/sp/el/t3/.

If you have any questions regarding the Title III, EL or Immigrant Student Programs, please contact Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office (LPLO), by phone at 916-323-5831 or by e-mail at gndirang@cde.ca.gov.

If you have any Title III, fiscal questions, please contact Patty Stevens, Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov. If you have any Title III, fiscal allocation questions, please contact Leslie Sharp, Education Fiscal Services Consultant, Categorical Allocations and Management Assistance Office, by phone at 916-323-4977 or by e-mail at lsharp@cde.ca.gov.

Sincerely,

/s/

Veronica Aguila, Ed.D., Director
English Learner Support Division

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Last Reviewed: Wednesday, June 7, 2017

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