Dear County and District Superintendents, County and District Chief Business Officials, and Charter School Administrators:
ELEMENTARY AND SECONDARY EDUCATION ACT, TITLE III, PART A, REALLOCATION PROCESSThe California Department of Education (CDE) will implement a reallocation process for identifying, reallocating, and distributing excess Title III funds beginning in fiscal year (FY) 2010–11. The reallocation of Title III funds is in response to the Elementary and Secondary Education Act (ESEA), Title III, Part A, federal review that took place during the week of June 8–14, 2009, which issued a finding indicating that California needed to implement a formalized process for reallocating unused program funds.
Reallocation for Sustainability of Success and Capacity BuildingThe reallocation process is based on the concept of supporting all local educational agencies (LEAs) that meet the Annual Measurable Achievement Objectives (AMAO) for their English learner (EL) population. The CDE will identify those LEAs that have met all of their AMAO targets. These LEAs will receive any available additional Title III funds to facilitate the sustainability of those efforts (e.g., community outreach, research-based instructional programs, and professional development) that led to the LEA successfully meeting their targets and build capacity at the LEA to continue to successfully meet their achievement goals.
Reallocation ProcessAny excess Title III funds will be reallocated to eligible LEAs that have successfully met all AMAO targets based on the total number of eligible students. For those LEAs that meet the eligibility criteria, the LEA will be eligible for a minimum grant award of $20,000. Excess Title III funds will be awarded to LEAs pursuant to statutory requirements of the ESEA, Section 3114(c) which states:
Whenever a State educational agency determines that an amount from an allocation made to an eligible entity under subsection (a) for a fiscal year will not be used by the entity for the purpose for which the allocation was made, the agency shall, in accordance with such rules as it determines to be appropriate, reallocate such amount, consistent with such subsection, to other eligible entities in the State that the agency determines will use the amount to carry out that purpose.
Procedure for Identifying Excess Title III FundsThe CDE will identify unexpended funds through Parts I and II of the Consolidated Application (ConApp) in June and January respectively, end of year expenditure reports in October, and any other circumstances that lead to an LEA having excess or unused Title III, Part A funds such as a Maintenance of Effort (MOE) calculation. Based upon the CDE’s review, LEAs which have not expended all awarded funds will be notified. LEAs will be given the opportunity to justify unused expenditure of funds or voluntarily return unused funds for the reallocation process.
Funding FormulaThe total number of ELs enrolled in the LEAs that meet the basic criteria will be divided by the total dollars available as of the calculation date. The resulting per student amount will be multiplied by the number of ELs for each LEA in the eligible pool. For more information regarding the reallocation process and to view funding models, please see the attached document titled “Reallocation for Sustainability of Success and Capacity Building Models”.
Distribution to Local Educational Agencies
The CDE will identify unexpended Title III funds as reported on ConApp I and LEAs will be contacted regarding the option to relinquish those funds to the CDE for reallocation purposes. The reallocation amounts of those districts that choose to relinquish unexpended Title III funds to the CDE for reallocation will be processed as a supplemental award notification for the current school year to LEAs meeting AMAO targets and those LEAs will be notified as applicable. In addition, the CDE will notify
LEAs of the reallocation procedure through written notification, by posting reallocation procedures on the CDE Title III FAQs Web page at http://www.cde.ca.gov/sp/el/t3/title3faq.asp, and by providing quarterly technical assistance meetings through the Bilingual Coordinators Network.Second Quarter
The calculation of eligible LEAs for Title III reallocation funds, including the reallocation amount, will be determined.Third Quarter
Title III funds will be reallocated to eligible Title III LEAs and those eligible LEAs will receive a notice of apportionment for these additional reallocated funds. Reallocated funds will be disseminated later than the original subgrant award, but must be expended within the same budget period as the original award.
Equitable Services to Private School Students
If an LEA is using the reallocation funds for district-wide EL instructional programs, professional development, or parental involvement activities, then the LEA is required to provide equitable services to eligible private school students.
If you have any questions regarding the Title III reallocation process, please contact
Erin Koepke, Education Programs Consultant, Language Policy and Leadership Office, by phone at 916-323-5467 or by e-mail at firstname.lastname@example.org [Note: the preceding contact information is no longer valid and has been replaced with Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office, by phone 916-323-5831 or by e-mail at email@example.com.].
Deborah V.H. Sigman, Deputy Superintendent
Curriculum, Learning, and Accountability Branch
Reallocation for Sustainability of Success and Capacity Building Models
Unexpended Title III funds will be reallocated to LEAs that have successfully met all AMAO targets. LEAs successfully meeting all AMAO targets will be eligible for a minimum grant award of $20,000. For the models below, the following values were used to represent the actual funds available: Excess carryover ($1,600,000); LEAs that declined funds ($400,000); and total to be reallocated ($2,000,000.00).
Table one provides an example of the reallocation process if all eligible LEAs were to meet or exceed the minimum grant award of $20,000.
Table 1: Reallocation Example ($2,000,000)
|Title III Program||Total # of Students||Per Pupil Amount|
|300 LEAs (Met AMAOs 1,2,3)||100,000||$20.00|
Table two shows the total number of LEAs that are eligible for the minimum grant award of $20,000. In this model, 10 LEAs will receive a reallocation minimum grant award of $20,000 totaling $200,000. This amount is subtracted from the total to be reallocated ($2,000,000). The remaining funds available for reallocation to LEAs meeting or exceeding the minimum grant award is $1,800,000.
Table 2: Reallocation Example ($2,000,000)
|Title III Program||Total # of Students||Total $ Awarded||Total $ Remaining for Reallocation|
|10 LEAs Eligible to Receive Minimum Grant Award of $20,000||5,000||$200,000||$1,800,000|
Table three shows the total number of LEAs that are meeting or exceeding the minimum grant award. In this model, 290 LEAs will receive a reallocation grant award based on the total remaining funds available for reallocation ($1,800,000) divided by the total number of eligible students (95,000) resulting in a per pupil dollar amount of $18.94.
Table 3: Reallocation Example ($2,000,000)
|Title III Program||Total # of Students||Total $ for Reallocation||Per Pupil Amount|
|290 LEAs Meeting or Exceeding Minimum Grant Award||95,000||$1,800,000||$18.94|