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ESSA CSI LEA Application for Funding Instructions

Instructions for local educational agencies (LEAs) using the web-based Grant Management and Reporting Tool (GMART) to submit the Every Student Succeeds Act (ESSA) Comprehensive Support and Improvement (CSI) LEA Application for Funding.

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User names and passwords are emailed to County and District Superintendents and Charter School Administrators. Passwords are case-sensitive and cannot be changed or reset by the LEA.

If more than five attempts to log on have been made within one hour, the GMART will lock the user out of the system. If the LEA has forgotten the password, or has been locked out of the system, please contact the School Improvement and Support Office, (SISO) at 916-319-0833.

GMART Home Page for CSI

For each fiscal year the GMART home page displays the ESSA CSI LEA Application for Funding link to initiate the online application process. Once selected, the LEA will be redirected to the Application Overview Section to begin completing the application.

Application Process

The ESSA CSI LEA Application for Funding is an online application that includes an Application Overview and six sections that must be completed and submitted before the application due date in order to be eligible to receive funds.

  • In order to access the online application, the LEA must first review the Application Overview section. Once the LEA has reached the “Eligibility Requirements” section within the Application Overview, the LEA will select the “Select to Display More Information” button to continue. The LEA will repeat this process until it has read all related content in this section. Once all of the information has been reviewed, the LEA must select the “Save and Continue to Section 1” button at the bottom of the page to advance to Section 1 of the application.

  • Section 1: Intent to Apply—Each LEA that has a school or schools that meet the criteria for CSI and intends to apply for funding must check the LEA “Intends to apply” check box in Section 1 of the online application. By selecting this check box, the LEA can now select the “Save and Continue to Section 2” button to advance to Section 2 of the application.

If the LEA selects the “Does Not Intend to apply” check box, then the GMART will allow the LEA to skip to Section 6 to certify their intention not to apply for funding, and to sign and submit the application.

  • Section 2: General Assurances, Certifications, Terms, and Conditions—The LEA must review and adhere to the requirements of the general assurances, certifications, and terms and conditions as a condition of receiving funds. Once all of the information has been reviewed, the LEA must select the “Save and Continue to Section 3” button at the bottom of the page to advance to Section 3 of the application.

  • Section 3: LEA Applicant Information—The LEA applicant information is prepopulated into the GMART. The LEA must verify the accuracy of its applicant information, including the physical address, the Preliminary FY 2018 LEA Allocation, County/District code, National Center for Educational Statistics (NCES) code, and Data Universal Numbering System (DUNS) code. If the information is accurate, then the LEA will select the checkbox “The LEA Applicant Information is accurate.” The LEA can now enter contact information for the Primary Grant Coordinator, Secondary Grant Coordinator, and the Fiscal Coordinator by selecting the “Edit Contact Information” button at the bottom of the page. All contact fields must be completed in order to continue to Section 4 of the online application. If the LEA has only one Primary Grant Coordinator, it must duplicate that information for the Secondary Grant Coordinator.

    • First and Last Name
    • Title
    • Phone
    • Extension
    • Email
    • Fax
If the LEA applicant information is inaccurate, then the LEA will select the checkbox “The LEA Applicant Information is inaccurate.” Please select the “Save and Logoff” button and contact the School Improvement and Support Office by phone at 916-319-0833 or by email at SISO@cde.ca.gov for assistance.

  • Section 4: Narrative Responses—The LEA must provide complete written responses with a maximum of 500 characters for each of the three prompts listed in this section of the online application. If a prompt does not apply to the LEA, please type NA for the response. In order to continue to Section 5, all three prompts must be completed.

  • Section 5: Comprehensive Support and Improvement Preliminary Funding Plan—The LEA must complete a funding plan based on the prepopulated preliminary allocation. The LEA will distribute its preliminary allocation among the schools identified by selecting the “Edit” button under the “LEA Action” column and inputting data to the “Amount of Funds Distributed” column. Once data has been entered, the LEA must select the “Update” button to save the data or the “Cancel” button to cancel the revision. To continue to Section 6, the preliminary LEA allocation amount must equal the total distributed amount.
  • Note: There are up to three LEA Funding Plan allocations within the fiscal year. The Preliminary, Revised, and Final Funding LEA allocation.
LEA Name Preliminary FY YYYY LEA Allocation
SAMPLE Unified District $0.00
LEA and School Name Preliminary FY YYYY Amount of Funds Distributed LEA Action
SAMPLE Unified (District) $0.00 Edit
ABC Elementary $0.00 Edit
DEF Middle School $0.00 Edit
GHI High School $0.00 Edit
Total Distributed $0.00 n/a
  • Section 6: Signatures—Each LEA must review the terms and conditions, select the necessary checkboxes, and sign the application electronically to submit the application. Once the application is submitted by the LEA, a notification will display confirming that the California Department of Education (CDE) has received the application.

  • After submitting the application, the LEA can use the “Print Submitted Application” button to print a copy of the application for its records.

  • The CDE will review the submitted application. If the application is approved, the LEA will receive an email notification of approval. If a revision is needed, then the LEA will receive an email notification that the online application must be revised.

  • The LEA must log in to the GMART and review the “Notes” column within the Application Status table and make the necessary revisions and resubmit.

CDE Contact Information

The LEA may view this page in the GMART to find contact information for the SISO.

Questions:   School Improvement and Support Office | SISO@cde.ca.gov | 916-319-0833
Last Reviewed: Thursday, June 20, 2019