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California Department of Education
Official Letter
California Department of Education
Official Letter
March 6, 2020

Dear Select County and District Superintendents and Charter School Administrators:


Federal and state laws require the California Department of Education (CDE) to monitor the implementation of certain programs operated by local educational agencies (LEAs) to ensure that the programs meet minimum fiscal and programmatic requirements. School districts, direct-funded charter schools, and county offices of education that receive funding for certain programs may be selected for a Federal Program Monitoring (FPM) compliance review.

The CDE considers several factors including program size, fiscal analysis, level of support, and compliance history to identify LEAs for FPM review. Based on these factors, the CDE has selected your LEA for an onsite FPM review during the 2020–21 school year.

For an overview of the monitoring process, please access the CDE Compliance Monitoring web page at

At this time, in order to begin preparations for the review, the CDE requests that you:

  • Designate an FPM Review Coordinator in your LEA to serve as the primary point of contact for the CDE during the monitoring process. The FPM Review Coordinator must have program administration experience and be available throughout the review process.

  • Complete the FPM Scheduling and Information Request web-based survey by March 25, 2020, which informs the CDE about local factors to consider in scheduling and organizing the FPM review. The request form can be accessed online at [Note: The preceding link is no longer valid.]

Your LEA will also have access to a designated CDE Review Team Lead, who will work directly with your FPM Review Coordinator and other designated staff to get the process started and to provide additional, ongoing support. For CDE Review Team Lead contact information, please access the following link from the CDE Compliance Monitoring web page:

The 2020–21 FPM review information, including the review schedule, program instruments, and training opportunities will be posted on the CDE Compliance Monitoring web page in May 2020. The CDE will contact the designated FPM Review Coordinator in your LEA when the review information is posted.

If you have any questions regarding the FPM process, please contact the CDE FPM Office by phone at 916-319-0935 or by email at



Jerry Winkler, Director
Educational Data Management Division



Last Reviewed: Monday, November 8, 2021

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