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Monitoring Selection Criteria

CDE considers several in identifying LEAs for reviews. Each school year, approximately 132 LEAs are selected for review–66 LEAs from one cohort for an onsite review, and 66 LEAs from another cohort for an online review.

Risk Factors

CDE follows a risk-based approach to identify where it should use monitoring resources. This approach includes several analyses of risk factors to guide selection of the local educational agencies (LEAs) that will receive a Federal Program Monitoring (FPM) review. This enables the CDE to focus its monitoring resources to foster student achievement and fiscal compliance. These risk factors identified are not, by themselves, evidence of noncompliance.

CDE considers program size, fiscal analysis, level of support, and compliance history to select LEAs for review. The criteria may be adjusted based on the data available.

CDE examines LEAs for several aspects of potential fiscal risk, including high per pupil allocation and carryover percentage. A sample of LEAs which receive a large total allocation of categorical program funds and/or which have had Office of Management and Budget Circular A-133 Single Audit findings will be selected for a review.

The funding sources used for calculating program size and the combined categorical carryover percentages are Title I (Parts A [Basic and Neglected] and D [Delinquent]), Title II Part A (Supporting Effective Instruction [SEI]), and Title III (Limited English Proficient [LEP] & Immigrant). The funding sources used for both the LEAs’ combined per pupil categorical allocation and COEs’ combined categorical allocation are Title I (Parts A, C [Migrant], and D); Title II Part A; Title III; Title X Part C (McKinney-Vento/Homeless), and Career Technical Education (CTE).

Level of Support

This selection criterion considers LEAs that are identified through California’s Local Control Funding formula (LCFF) for Tier 2 differentiated assistance or Tier 3 intensive intervention.

Compliance History

CDE considers the results and frequency of previous FPM reviews, federal compliance reviews, and federal and state audits.

Questions:   Federal Program Monitoring Office | fpmoffice@cde.ca.gov | 916-319-0935
Last Reviewed: Monday, June 10, 2019