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Assessment Spotlight, Issue 26

California Assessment of Student Performance and Progress (CAASPP) email update, December 26, 2018.

Focusing on the CAASPP System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

Calendar Reminder: CAASPP and ELPAC System Downtime Fast Approaching

Various CAASPP systems will be unavailable from Thursday, January 3, through Monday, January 7, 2019, for scheduled system downtime. Note that systems will go offline the day prior to a scheduled downtime day (no earlier than 5 p.m.) and will resume by 8 a.m. the day following a scheduled downtime. The following CAASPP systems will be unavailable during that time:

  • Test Operations Management System (TOMS)
  • Test Delivery System (student testing interface)
  • Test Administrator Interface
  • Appeals/Completion Status/Roster Management System
  • Interim Assessment Viewing System
  • Interim Assessment Hand Scoring System

In addition, the ELPAC TOMS will go offline during this systems downtime.

Additional details about which systems will be impacted are available on the CAASPP Planned System Downtime web page External link opens in new window or tab. and the ELPAC Planned System Downtime web page External link opens in new window or tab. .

Questions about the scheduled downtimes and the 2018–19 administration should be directed to the California Technical Assistance Center by phone at 800-955-2954 or by email at

This Month’s Featured Digital Library Resource—“Sticky Note Graphs”

This month’s featured Digital Library resource, “Sticky Note Graphs” External link opens in new window or tab. (Digital Library account required) uses the formative assessment process to teach students how to create bar graphs using sticky notes. Throughout the lesson, which was designed for use with grade two students, the teacher conveys learning goals and demonstrates how to gather data and create a bar graph using sticky notes to represent the data set. The data collected during the demonstration is based on student input about a topic relevant to all students making it easy and fun for each student to contribute to the class discussion. Using the whole-class activity as a model, students then create their own graphs. The teacher analyzes students’ self-generated research questions, the data they gather, and the graphs they create, then determines next steps to ensure students are able to read a graph and check for a graph’s accuracy.

This lesson incorporates activities for multiple learning styles, as students participate in a whole-class activity, as well as partner and individual work. Samples of student work, a detailed lesson plan, and a student worksheet are included. This resource is part of the Smarter Balanced Connections Playlist: Grade 3 Math Performance Task External link opens in new window or tab. (Digital Library account required) and is intended to provide educator-recommended next steps for students who have performed at the “Below Standard” level on the Interim Assessment Block for the grade three mathematics performance task.

For more information about which connections playlists are available for educators, visit the Smarter Balanced Digital Library storefront External link opens in new window or tab., which includes easy-to-use drop down lists for educators to select the grade and content area of their choice, listing all relevant connections playlists offered.

ELPAC Rotating Score Validation Process Corrections

By January 31, 2019, all local educational agencies (LEAs) that participated in the Initial ELPAC Rotating Score Validation Process will have received their Comparison Reports. As LEAs are receiving and reviewing their reports, some are discovering that data entry errors were made when entering students’ Initial ELPAC raw scores into the Local Scoring Tool (LST). For data entry errors related to Listening, Speaking, Reading and Writing, the CDE’s guidance is as follows:

  1. Submit a CALPADS Correction code 2, in which the status is changed from “EL” or “IFEP” to “TBD.” (The student’s ELAS must be TBD in order to enter new scores into the LST).

  2. Contact the ELPAC Customer Support Center to request that the student’s score be unlocked.

  3. Enter the correct scores in the LST (which will enable you to generate a new student score report).

  4. Locally draft a new parent letter, which addresses the student’s new Initial ELPAC scores and potentially the student’s new classification.

Note: If there are changes to the Writing domain due to scoring by ETS, LEAs must collect evidence using current locally determined assessments and classroom work to support making a change or not. If a change is needed, LEAs would follow the same process stated above.

For questions regarding data entry errors, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by email at

California High School Proficiency Exam

The California High School Proficiency Exam (CHSPE) registration External link opens in new window or tab. for the March administration is now open. The deadline to request test accommodations for the March administration is January 25, 2019. The regular registration deadline for the March administration is February 15, 2019. For more details about the CHSPE, refer to the 2018–19 Information Bulletin External link opens in new window or tab. (PDF).

Physical Fitness Test

The Physical Fitness Test (PFT) administration window opens February 1, 2019, when LEAs can begin administering the PFT, collecting and uploading data. Consider conducting meetings or trainings to prepare site administrators, physical education leads, and teachers in the proper administration of the PFT to all students in grades five, seven, and nine.

A webinar for PFT Coordinators is scheduled at 3:30–4:30 p.m. for January 24, 2019, that provides an overview of key dates and what's new for 2018–19. The webinar will also include a question and answer session. Registration will be coming soon. The 2018–19 PFT Calendar External link opens in new window or tab. is also available.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.

Questions:   California Assessment of Student Performance and Progress Office | | 916-445-8765
Last Reviewed: Thursday, January 17, 2019
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