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Assessment Spotlight, Issue 45

California Assessment of Student Performance and Progress (CAASPP) email update, May 15, 2019.

Focusing on the CAASPP System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

Using the LEA Dashboard to Monitor Test Administration Windows and Scoring Percentages

Local educational agency (LEA) CAASPP coordinators can monitor test administration windows and scoring percentages through the LEA Dashboard in the Test Operations Management System (TOMS). The Dashboard displays the list of test administrations and the percentage of scoring completed for students who were assigned the Smarter Balanced English language arts/literacy (ELA) and mathematics assessments.

Window End Dates and Extensions

Use the “LEA Test Administration Window Information” on the Dashboard to view the testing window start and end dates for each administration setup as well as a countdown to the start and end dates of each administration. Rows are sorted alphabetically by administration, and then by test program.

In addition to having access to this information through the Dashboard, LEA coordinators will receive an automatically generated email from TOMS when two weeks remain in the selected test administration and again when one week remains. Before the close of the selected testing window, LEA coordinators must ensure that:

  • Condition codes are entered for students not tested by parent/guardian request (“PGE”) and for students not tested due to a significant medical emergency (“NTE”)—before the testing window closes.

  • Any test administration incidents have been reported and resolved using the Security and Test Administration Incident and Reporting System/appeals process.

LEAs may be granted a one-time extension to the selected testing window of 10 consecutive days (excluding downtime and non-instructional days) as long as each of the following conditions is met:

  1. The extension request is made through the California Technical Assistance Center (CalTAC) at least two days before the last day of the selected testing window.

  2. The LEA’s available testing window is still open.

  3. The requested extension does not exceed the final day of the LEA’s instructional calendar and prior to July 15, 2019.

Scoring Percentage

The scoring percentage is calculated by dividing the number of students who have completed testing thus far by the total number of students with test assignments for the Smarter Balanced ELA or mathematics summative assessments. Scores will be released for final Student Score Reports (SSRs) and the Online Reporting System after quality control procedures have been completed. Note that the 90 percent threshold delivery of SSRs will no longer be applicable, and electronic SSRs will be available to LEAs as soon as they are generated.

Students who were assigned the PGE or NTE condition code are included in the scoring percentage calculation. Students with test assignments for the California Alternate Assessments, the California Science Test; and the California Spanish Assessment are not included in the calculation.

Year-End Reminders for the ELPAC

As the end of another exciting school year nears, we have the following end-of-year ELPAC reminders for you to keep in mind:

  • Please be sure to update each student’s Initial ELPAC English language acquisition status (ELAS) in the California Longitudinal Pupil Achievement Data System (CALPADS) from “to be determined” to either “English learner” (EL) or “initial fluent English proficient” as soon as possible. If this is not completed, a hold will be placed on those students’ Summative ELPAC SSRs, which eventually will be deleted from the LEA’s downloadable file if the ELAS is not updated upon submission to Educational Testing Service (ETS) for scoring. The LEA’s aggregate reporting file, used for accountability, also will be impacted. For step-by-step guidance, refer to the Quick Reference Guide How to Complete the Initial ELPAC Process External link opens in new window or tab. (PDF).

  • The Summative ELPAC administration window is rapidly coming to a close—on May 31. LEAs that have not yet sent their Answer Books to ETS for scoring must request a pick up by June 14, 2019, or the Answer Books will not be scored, resulting in students not receiving SSRs, potential excessive materials charges, and an impact on participation rates for accountability.

  • For the Answer Books that were submitted March through mid-April, the Summative ELPAC electronic SSRs will be released beginning May 15, followed by batch releases every two weeks. Cumulative student data files will be available during each release for LEAs to download.

  • A hold will be placed on the SSRs for which the ELAS is not “EL.” LEAs must update the ELAS in CALPADS to EL in order for ETS to release the SSRs and for the student to be included in the student data file and the aggregate results file. LEA ELPAC coordinators will be notified via email when the first hold is placed as well as when they log on to TOMS—a flag will appear, showing that SSRs are on hold that need to be resolved. Please resolve the holds immediately so the student results can be released.

  • ELs who were administered the Summative ELPAC during the beginning of the ELPAC window, but were subsequently reclassified with the ELAS updated to “reclassified fluent English proficient” in CALPADS, will receive an SSR and be included in the LEA’s student data file and aggregate reporting if the LEA submits the Answer Book to ETS for scoring.

For assistance, please contact CalTAC by phone at 800-955-2954 or by email at

All About Accessibility

Read aloud is a non-embedded designated support for most of the CAASPP tests and a non-embedded accommodation for the ELA reading passages. With the read aloud resource, text is read to the student by a trained and qualified person who follows the administration guidelines provided in the Smarter Balanced Test Administration Manual and Smarter Balanced Guidelines for Read Aloud, Test Reader. This resource is most appropriate for students who struggle with reading and may need assistance accessing the assessment by having all or portions of the assessment read aloud. It also may be appropriate for students who have reading-related disabilities or who have blindness and do not yet have adequate braille skills.

Read aloud should be assigned only on the basis of individual student need. Designated supports are available to all students when determined for use by an educator or team of educators (with parent/guardian and student input, as appropriate) or specified in the student’s individualized education program (IEP) or Section 504 plan. For the CAASPP tests, accommodations must be permitted if specified in the student’s IEP or Section 504 plan.

More information on the use of read aloud can be found in Smarter Balanced Assessment Consortium: Usability, Accessibility, and Accommodations Guidelines and the Smarter Balanced Guidelines for Read Aloud, Test Reader, available on the Smarter Balanced website External link opens in new window or tab., and the Accessibility Guide for CAASPP Online Testing, available on the CAASPP Portal External link opens in new window or tab..

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.

Questions:   California Assessment of Student Performance and Progress Office | | 916-445-8765
Last Reviewed: Friday, May 17, 2019
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