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CAASPP Update, Issue 166

California Assessment of Student Performance and Progress (CAASPP) e-mail update, August 10, 2016.

Focusing on the CAASPP System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.

Easy as A-B-C?

From ETS to LEAs to parents and guardians—the mailing of SSRs is as easy as A-B-C, right? Well, not quite, but we want to help by laying out for you the rest of the 2015–16 Student Score Report (SSR) schedule:

  • At the end of this week, Educational Testing Service (ETS) will begin the final shipping of SSRs.

  • When additional SSRs are processed, local educational agencies (LEAs) will receive an auto-generated e-mail from the Test Operations Management System (TOMS).

  • Within 20 working days after they receive the printed SSRs from ETS, LEAs must mail the SSRs to parents or guardians. An exception to this requirement applies when they receive the printed SSRs after the last day of instruction; in that case, they must mail the reports to parents and guardians within the first 20 working days of the next school year.

Reminder: Schools must maintain each student’s results (print and/or electronic) in the student’s permanent records.

Get Ready! System Downtime Nearing

We want to remind you that several CAASPP online systems are scheduled for downtime in preparation for the new school year. Overall, the downtimes will be Friday, August 26, at 5 p.m. through Sunday, September 11, at 11:59 p.m. Specifically, they are scheduled as follows:

  • August 26 through September 6—TOMS and the Online Reporting System (ORS), including Completion Status

  • August 26 through September 11—Test Delivery System, Test Administrator Interface, Appeals and Roster Management System, Interim Assessment Viewing System, and Interim Assessment Hand Scoring System (IAHSS)

Please remember, during the downtime, all user roles with access to students’ personally identifiable information will be deactivated.

Once TOMS is again available, student demographic changes from the California Longitudinal Pupil Achievement Data System (CALPADS) and test settings made in TOMS may take up to three days to populate across all systems, and the information may take 24–48 hours to update in the Test Delivery System after all systems are back online. (Such changes made during the downtimes also may take 24–48 hours to update).

Benefit your LEA and take the following steps to prepare for the downtime:

  1. Notify all test administrators, CAASPP test site coordinators, and any other users in your LEA about the upcoming downtimes.

  2. Download student completion data from the ORS before they are removed.

  3. Ensure that all interim assessment hand scoring is complete and submitted in the IAHSS.

  4. Identify the users and user roles you will be assigning for the 2016–17 administration year.

On Monday morning, September 12, all systems will be available, and interim assessment administration can begin for 2016–17.

Questions should be directed to the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at caltac@ets.org.

Ensuring Access Is Key to Smooth Start

One key way to make sure that the 2016–17 school year gets off to a smooth start for your LEA CAASPP coordinators and test site coordinators is to remember that only the newly designated LEA CAASPP coordinators will have access to the online systems when TOMS comes back online September 6and follow up on that designation at your LEA. LEA CAASPP coordinators are designated by their LEA superintendent, using the online 2016–17 designation form.

Coordinators also need to complete the 2016–17 CAASPP Test Security Agreement for LEA CAASPP Coordinators and CAASPP Test Site Coordinators in order to gain access to TOMS. The newly designated LEA CAASPP coordinators can then add the test site coordinators and other users, including interim assessment test administrators; interim assessments will be available only to staff who have been provided access by the newly designated coordinators. To assist with adding/editing LEA users in TOMS, a 2015–16 user report file will be available for download from TOMS on September 6.

We urge you to add your LEA’s 2016–17 users to TOMS before the rest of the systems are back online on September 12 so those users can access CAASPP systems immediately.

Have You Marked Your Calendar?

The 2016 North-South Information Meetings are coming up—in Sacramento on September 27 and in Ontario on October 4! These meetings for assessment coordinators will offer the latest updates on CAASPP for 2016–17. We are looking forward to seeing you and providing an opportunity to start the new school year with up-to-date information you will need for your LEA’s CAASPP administration!

Please see CAASPP Update, Issue 165 for details. Information about registration will be coming soon, and for those who are unable to attend in person, the North Meeting will be offered as a live webcast and will be archived for later viewing.

Online: Adaptable CAASPP Training Materials

Take advantage of the excellent, adaptable CAASPP Institute training materials produced by the CDE and Sacramento County Office of Education (SCOE). These information-packed materials, developed for LEA teams, are now available on the CDE CAASPP Institute Materials web page [Note, the preceding web address is no longer valid.] and can be modified as needed for local training during the 2016–17 school year.

Correction to the CAASPP Update, Issue 165: The article on adaptable training materials incorrectly stated that the CAASPP training materials were produced by LEA teams at the CAASPP Institute. The article should have stated that the materials were produced by the CDE and SCOE for LEA teams, as noted above.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to subscribe-caaspp@mlist.cde.ca.gov. Are you a new subscriber? Visit the CDE CAASPP Update web page to find previous issues.

Questions:   California Assessment of Student Performance and Progress Office | caaspp@cde.ca.gov | 916-445-8765
Last Reviewed: Tuesday, September 11, 2018
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