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CAASPP Update, Issue 216

California Assessment of Student Performance and Progress (CAASPP) email update, July 26, 2017.

Focusing on the CAASPP System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.

New Video for Parents: Understanding Your 2016–17 Student Score Report

Now posted on the California Department of Education (CDE) website is the video “Understanding Your 2016–17 Student Score Report”External link opens in new window or tab.. Approximately five-minutes in length, this video is an excellent resource for parents and students to help them better understand the 2016–17 Student Score Report, which details the student’s standardized testing results.

Plan Now for Late Summer CAASPP System Maintenance and Downtime

Mark your calendar and plan ahead—system maintenance and downtime have been scheduled for August and September:

  • August 11–13, weekend maintenance
  • August 30–September 4, downtime for system updates

Please note that systems may go offline the evening before a scheduled downtime day, no earlier than 5 p.m., and will resume by 8 a.m. the day following a scheduled downtime. To check for other downtime dates scheduled for the coming school year, visit the CAASPP Portal CAASPP Planned System Downtime web page External link opens in new window or tab..

2016–17 Student Data File Now Available in TOMS

The 2016–17 downloadable individual student test results data file is now available through the Reports button of the Test Operations Management System (TOMS). Your local educational agency’s (LEA’s) student file includes all students enrolled in your LEA who were in the California Longitudinal Pupil Achievement Data System (CALPADS) on June 18, 2017, when the data were extracted. Thus, the data file does not contain student scores for the California Alternate Assessment; nor does it reflect the results for students aggregated to your LEA that will be available with the embargoed preview of the public Web reporting site in August. Aggregate data are based on students’ enrolled school at the time when the test was taken, county/district of accountability, and other data aggregation rules.

The demographic data for your enrolled students are based on the following:

  • If your LEA’s selected testing window closed before June 18, 2017, the demographic data in your LEA student data file is from your LEA’s demographic snapshot. The demographic snapshot was taken after the selected testing window closed for your LEA’s CAASPP administration and cannot be corrected.
  • If your LEA’s selected testing window was still open as of June 18, 2017, the student demographic data in your LEA student data file reflects the latest demographic data that were available in CALPADS at the time the data were extracted on June 18. The demographic snapshot for your LEA was taken after the selected testing window closed for your LEA’s CAASPP administration.

Accessing the Individual Student Test Results Data File

The layout of the student data file is available for download from the CAASPP Portal Score Reporting web page External link opens in new window or tab.. The student data file layout includes field descriptions, acceptable values for fields, and data sources.

Take these steps to securely download your LEA’s student data files:

  • Access TOMS External link opens in new window or tab..
  • Select the Reports button in the left navigation bar.
  • Scroll down to the “Student Results Report—Student Score Data Extract” section.
  • Select your organization and the school year of the data file you want to download. (Data files are available for both the current and previous CAASPP administrations.)
  • Select the Download Report button.

Note that Educational Testing Service (ETS) will provide updated files in early September that will include student score data for the California Alternate Assessment.

If you have any questions about CAASPP reporting, please contact the California Technical Assistance Center by phone at 800-955-2954 or by e-mail at

Coming in September: New and Revised Interim Assessment Blocks!

The 2017–18 Smarter Balanced Interim Assessment Blocks (IABs) will be available in September to all K–12 teachers and LEA staff. Included will be 7 new assessments for mathematics and 13 revised assessments for ELA.

The new mathematics IABs are as follows:

  • For grade three—Geometry
  • For grade eight—Number System
  • For high school—Congruence; Geometry Variety; Interpreting Functions; Structure/Polynomial; Number and Quantity

Revised ELA IABs are as follows:

  • For grades four and six—Listening
  • For grades three, five, six, and seven—Read Literary Text
  • For grades three, four, five, six, and seven—Language and Vocabulary Use
  • For high school—Read Literary Text; Language and Vocabulary Use

An updated overview of the interim assessments is available on the Smarter Balanced website External link opens in new window or tab..

In addition to accessing the new and revised IABs coming in September, educators can use the Interim Assessment Viewing System External link opens in new window or tab. to explore the 100 interim assessments that are currently available. The system offers educators a flexible platform for understanding the interim assessments and planning for use of the content and results to guide instruction.

Registration Now Open for Fall Trainings!

On behalf of the CDE, ETS will offer a series of regional in-person professional learning opportunities this September and October. The trainings include an 8:30 a.m. to 12:30 p.m. morning session and a 1:30 to 4:30 p.m. afternoon session:

  • Morning—Interim Assessment Hand Scoring Workshop
    Designed for LEA teams of educator coaches and trainers, this session will emphasize the preparation of participants to offer the training locally in order to help teachers understand the value of using the hand scoring process and materials to strengthen the evaluation of student work.

  • Afternoon—Digital Library and Interim Assessment Clinic
    Designed for LEA CAASPP coordinators, this session will provide participants with an understanding of the resources contained in the Digital Library that support the formative assessment process, professional learning, and instruction.

The trainings will be offered at 10 locations throughout California, serving approximately 1,000 participants. Dates and locations are as follows:

Date Location
September 19 Shasta
September 22 Sacramento
September 26 Concord
October 2 San Diego
October 4 Fresno
October 10 Riverside
October 12 Irvine
October 17 Hayward
October 24 Pasadena
October 26 Ventura

Registration for one or both sessions can be completed using the online registration form. Because each LEA is allotted a single opportunity to register, it is strongly recommended that the LEA CAASPP coordinator register all prospective participants.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank e-mail message to Are you a new subscriber? Visit the CDE CAASPP Update web page to find previous issues.

Questions:   California Assessment of Student Performance and Progress Office | | 916-445-8765
Last Reviewed: Tuesday, March 3, 2020
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