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CAASPP Update, Issue 219

California Assessment of Student Performance and Progress (CAASPP) e-mail update, August 16, 2017.

Focusing on the CAASPP System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.

Roll Call: Assigning User Roles as CAASPP System Downtime Approaches

The end of August marks the system downtime for the transition to the 2017–18 CAASPP assessments. The downtime will include the removal of all user roles in both the Test Operations Management System (TOMS) and the Administration and Registration and Tools (ART) interface. User roles will be removed from ART beginning on August 22, 2017; removal of user roles in TOMS will begin on August 30, 2017. The downtimes for both ART and TOMS will extend through Monday, September 4, 2017.

On September 5, the 2017–18 Smarter Balanced Interim Assessments and new Interim Assessment Reporting System will be available. Later in September, local educational agency (LEA) CAASPP coordinators will receive information specifying the process for provisioning staff from their LEAs to the new Interim Assessment Reporting System. Please note, designated LEA CAASPP coordinators must return the security agreement in order to be provided access to both TOMS and ART. Detailed steps to follow prior to, during, and immediately following the downtime are available in the August 16 e-mail to LEA CAASPP coordinators External link opens in new window or tab. (PDF).

Please note that access to the California Spanish Assessment also will be available on September 5 for the LEAs administering the test.

Coming Soon: 2017 CAASPP Summary Results

The public release of the CAASPP results is scheduled for Tuesday, August 29, 2017. Access to the 2016–17 CAASPP summary reports will be available on the CDE CAASPP Reporting website. The website will display the state-, county-, district-, and school-level CAASPP reports for the spring 2017 administrations.

The summary reports will include Smarter Balanced English language arts/literacy (ELA) and mathematics summative assessments scored and posted in the Online Reporting System by June 18, 2017. For LEAs with open testing windows as of June 18, student demographic data reflects the demographic data in TOMS on June 18.

Training for New LEA CAASPP Coordinators: Coming October 2017!

Throughout October 2017, training for new LEA CAASPP coordinators (i.e., those who have been in their roles for less than 12 months) will be provided in three venues.

Date Location Time
October 11 Sacramento County Office of Education 8:30 a.m.–3:30 p.m.
October 16 Fresno County Office of Education 8:30 a.m.–3:30 p.m.
October 23 Riverside County Office of Education 8:30 a.m.–3:30 p.m.

Registration for the New CAASPP Coordinator Training External link opens in new window or tab. is $40 per person and covers training materials, breakfast, and lunch.

Fall into CAASPP Trainings—Clinic and Workshop Registration Reminder!

There is still time to register for this fall’s Digital Library and Interim Assessment Clinics and Interim Assessment Hand Scoring Workshops! These free in-person trainings, presented by Educational Testing Service and WestEd on behalf of the CDE, will be offered at 10 locations throughout the state.

Interim Assessment Hand Scoring Workshop: Train-the-Trainer (8:30 a.m. to 12:30 p.m.)

Target Audience: LEA educator coaches and trainers (Two hand scoring content session options are available: ELA and mathematics. LEAs may send a team of up to four individuals. A maximum of two LEA team members can register for the same content session.)

Digital Library and Interim Assessment Clinic (1:30 to 4:30 p.m.)

Target Audience: LEA CAASPP coordinators (Non-LEA CAASPP coordinator staff will be placed on a waiting list and admitted on a first-come, first-served basis if space permits.)

The following table provides the dates and locations of these trainings:

Location Date
Shasta September 19
Sacramento September 22
Concord September 26
San Diego October 2
Fresno October 4
Riverside October 10
Irvine October 12
Hayward October 17
Pasadena October 24
Ventura October 26

Further details, including the link to the online registration form, are available in the training announcement External link opens in new window or tab. (PDF) that was emailed to LEA CAASPP coordinators on July 24.

Student Score Report Letter Templates Are Now Available

The California Alternate Assessment (CAA) student score reports will be shipped by ETS to LEAs by the end of August. The “Parent and Guardian Score Report Letter” templates for the CAA are now available [Note: the preceding link is no longer valid and has been removed.] This optional score report letter is designed to be sent with the student’s score report, and can be adapted to include the district or school letterhead. The letters are available in English, Spanish, Arabic, Chinese (simplified and traditional), Korean, Pilipino (Tagalog), and Vietnamese.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank message to Are you a new subscriber? Visit the CDE CAASPP Update web page to find previous issues.

Questions:   California Assessment of Student Performance and Progress Office | | 916-445-8765
Last Reviewed: Wednesday, March 25, 2020
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