Instructions: Application for Funding
Consolidated Application, Spring Release data entry instructions for the 2021–22 Application for Funding data collection form.Data Collection Purpose
The Application for Funding declares that the local educational agency (LEA), authorized by the local governing board, is applying for specified categorical aid funds.
Program Information
District English Learner Advisory Committee (DELAC): Each California public school district, kindergarten through grade twelve, with 51 or more English learners (ELs) must form a DELAC or subcommittee of an existing districtwide advisory committee. Parents or guardians of ELs, not employed by the district, must constitute a majority membership (51 percent or more) of the committee (California Education Code [EC] Section 52176[a]). For more information, please see the California Department of Education (CDE) District English Learner Advisory Committee web page.
CDE Form Contact
Education Data Office
conappsupport@cde.ca.gov
916-319-0297
Questions regarding program eligibility should be directed to the CDE contact person assigned to the applicable program. Contact information can be found on the CDE Program Contacts web page.
Conditional Display Items
Only funding opportunities the LEA is eligible to receive (based on LEA structure or program eligibility lists) will be displayed.
If the LEA is eligible to receive Title V, Part B Subpart 1 Small, Rural School Achievement (SRSA) Grant and elects to participate, then the Program Record/Award Number field will be prompted to display. Every valid Program Record/Award Number begins with S358A21. The LEA must enter into the Program Record/Award Number field the four additional characters of the code that are specific to the LEA. A selection for Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation will also be prompted to display if LEA elects to participate in SRSA, or if dually eligible for SRSA and Title V, Part B Subpart 2 Rural and Low Income Schools (RLIS) Grant, and LEA elects to participate in RLIS.
Procedures - Local Governing Board Approval
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the Local Governing Board Approval Date of the meeting during which the board of trustees of the LEA reviewed and approved this application. |
Required field. |
Procedures - DELAC Review
| Step | Action | Program Instructions |
|---|---|---|
2 |
Enter the DELAC Representative’s Full Name (non-LEA employee). |
If the DELAC review date is not blank, then the DELAC representative's full name is required. |
| 3 | Enter DELAC Review Date. | More information regarding DELAC responsibilities can be found on the CDE DELAC web page. |
| 4 | Enter the Web Address where the review meeting minutes are located. | Format: http://SomeWebsiteName.xxx |
| 5 | Enter a Comment if the committee refused to review. | Indicate the date(s) of meetings held to provide input, along with any explanation. Maximum 500 characters. |
Procedures - Application for Categorical Programs
| Step | Action | Program Instructions |
|---|---|---|
6 |
Select “Yes” in the appropriate box for each categorical program in which the LEA requests participation. |
Required fields. If “Yes” is not selected, then “No” must be selected. |
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
DELAC Comment |
If the DELAC review date is blank, a comment must be entered providing an explanation. |
If the DELAC review date is blank, then a comment must be provided explaining why the review was not obtained or that review is not applicable. |
Not Field Name Specific |
Participation selection is missing. Either “Yes” or “No” must be selected. |
Either “Yes” or “No” must be selected. |
Local Governing Board Approval Date |
The local governing board approval date is missing. Local board approval date must be included. |
Required field. |
Local Governing Board Approval Date |
The local governing board approval date cannot be beyond August 31, or if today's date is beyond August 31, then it cannot be beyond today's date. |
Example: if today's date is September 1, of the applicable fiscal year, then the local governing board approval date must be equal to or earlier than September 1. |
DELAC Representative Full Name |
The DELAC representative's full name is required. |
If the DELAC review date is not blank, then the DELAC representative's full name is required. |
DELAC Approval Date |
The DELAC review date must be on or before the local governing board approval date. |
Ensure that the DELAC had the opportunity to review the Consolidated Application before the local governing board meeting. |
Not Field Name Specific |
Protected Prayer Certification must be certified before this submission. |
Protected Prayer Certification must be certified before, or at the same time as, this form. |
Program Record/Award Number |
If participating in Title V, Part B Subpart 1 Small, Rural School Achievement Grant, then Program Record/Award Number is required. |
Conditional required field, if LEA is participating in Title V SRSA. Enter the four characters of the Program Record/Award Number that are specific to the LEA. |
| Program Record/Award Number | Program Record/Award Number begins with S358A21; enter the four additional LEA specific characters. | Conditional required field, if LEA is participating in Title V SRSA. Every valid Program Record/Award Number begins with S358A21. Enter no more or less than the four LEA specific characters into the Program Record/Award Number field. |