Expenditure Reports
Frequently Asked Questions
How do I submit a grant expenditure report?
After a budget is submitted into the After School Support and Information System (ASSIST) and approved by California Department of Education (CDE), grant expenditures are reported in ASSIST. Once the grantee has submitted the quarterly expenditures, all required expenditure reports are automatically generated in ASSIST one day after the end of the quarterly reporting period. To view the grant’s required expenditure report(s), log onto ASSIST; click the appropriate grant identification link. All required reports will be displayed under the Reports Due tab. All reports listed under Reports Due must be submitted to ensure good standing and timely payments. Once a report is submitted to the CDE, they will be displayed under the Report History tab for your historical reference. For further assistance, please call your regional fiscal analyst. The list of the CDE fiscal analysts and the region(s) to which they are assigned is posted on the CDE Regional Technical Assistance Contacts web page.
When are expenditure reports due?
Expenditure reports are required every October, January, April, and July. For more details, please see the Reporting and Forms web page.
What if changes need to be made after submitting an expenditure report?
Grantees should contact their assigned regional analyst for all After School Support and Information System (ASSIST) revisions. For help locating the assigned California Department of Education (CDE) staff, see the CDE Regional Technical Assistance Contacts web page.
If there is a mistake on the attendance report, how can it be fixed?
Once a report is submitted electronically to the California Department of Education (CDE), it can only be edited by Expanded Learning Division staff. To request an edit to an After School Support and Information System (ASSIST) report, please contact the assigned Regional Analyst.
Where can grantees obtain additional information about expenditure reports?
Detailed instructions for submitting expenditure reports are provided in the After School Support and Information System (ASSIST) tutorials posted on the Expenditure Reports web page.