MB 21-14

Early Education Division

Subject: Continued Funding Application, Fiscal Year 2022–23

Number: 21-14

Date: November 8, 2021

Expires: When Rescinded

Authority: California Code of Regulations, Title 5, Division 1, Chapter 19, Subchapter 1, Article 5

Attention: Executive Officers and Program Directors of California State Preschool Programs

Purpose

Management Bulletin (MB) 21-14 offers existing California Department of Education (CDE), Early Education Division (EED), California State Preschool Program (CSPP) contractors the opportunity to request continued funding for fiscal year (FY) 2022–23. This MB supersedes the Continued Funding Application (CFA) information found in MB 20-16.

Policy

In order to be considered for continued funding for FY 2022–23, CSPP contractors must complete and submit the FY 2022–23 CFA on or before Friday, December 17, 2021. The complete FY 2022–23 CFA packet is available on the CFA web page at https://www.cde.ca.gov/sp/cd/ci/cfaforms2223.asp.

Each contractor is to review this information as soon as possible to ensure appropriate time and resources are reserved to complete and submit the FY 2022–23 Continued Funding Application (CFA) in a timely manner.

Unlike prior years, any CSPP contractors who apply for and are approved for continued funding will not need to sign and return a CSPP contract to provide services for FY 2022–23, as CSPP contractors who apply for and are approved for continued funding through the CFA process will be automatically renewed in accordance with all applicable federal and state laws, as well as all CSPP Funding Terms and Conditions and Program Requirements that will be incorporated into the FY 2022–23 CSPP contract.

By completing and returning the FY 2022–23 CFA, your agency indicates that it wishes to automatically renew its CSPP contract for FY 2022–23 and is willing to, and does accept, all of the terms and conditions of such contract, which will be provided to all CSPP contractors being renewed for funding no later than June 1, 2022. CSPP contractors may subsequently reject the terms of the new CSPP contract and opt not to renew their services under the terms of the new contract by providing written notice to the CDE no later than July 1, 2022. Instructions on how to provide written notice of rejection of the terms of the new FY 2022–23 contract will be provided in forthcoming communication, on or before June 1, 2022, to CSPP contractors.

Note: If your agency requires formal board approval to enter into contracts, it’s important that your agency seek such approval at this time. For public agencies, evidence of a board resolution or minutes reflecting authorization of a signature on the CFA or a delegation of authority will need to be submitted with the CFA.

Implementation Directives

Applications must be received by the CDE, EED on or before 5 p.m., Friday, December 17, 2021, regardless of method of application submission.

CSPP contractors may submit the CFA electronically by email or physically by mail (hard copy). Electronic submissions of the CFA are encouraged.

Option 1: Electronic CFA with a Digital Signature

The CFA signature pages must be digitally signed by the CSPP contractor’s authorized representative if submitting the CFA electronically. Instructions for each signature page are found in each applicable section within this document.

Option 2: Scanned CFA

CSPP contractors may choose to print the CFA, physically sign each of the required forms, and scan and email the CFA to the CFA email inbox. Please note that the size of the scanned attachment must not exceed 25 megabytes.

IMPORTANT: If submitting the CFA electronically, email the completed and signed CFA and all required attachments to CFA@cde.ca.gov. Additionally, please include the following statement in the body of the email:

“By submitting the attached, I certify that I am authorized to submit, and have approved this Continued Funding Application (CFA) for [Insert CSPP Contractor Name], vendor number [XXXX]. [Insert CSPP Contractor Name] intends that the CFA transaction be completed by electronic means. All signatures in the attachment are intended to be binding."

Physical CFA by Mail (Hard Copy)

Physical CFAs may be mailed to the CDE, EED. All signatures in the CFA must be in blue ink.

Continued Funding Application 2022–23

California Department of Education

Early Education Division

1430 N Street, Suite 3410

Sacramento, CA 95814-5901

Background and Authority

California Code of Regulations, Title 5 (5 CCR) states, “Contractors that intend to accept the offer to continue services in the subsequent contract period shall respond to a Continued Funding Application request from the Child Development Division in accordance with the instructions and timelines specified in the request.”

The 5 CCR states, “Failure to respond within the timelines specified in the continued funding application request shall constitute notification to the Child Development Division of the contractor’s intent to discontinue services at the end of the current contract period.” Failure to respond to requests from the EED for additional information will result in the application being deemed incomplete.

Resources

If there are any questions regarding the application process or the automatic renewal of approved funding requests, contact the CFA team by email at CFA@cde.ca.gov. Include your name and phone number on all inquiries.

If you have any programmatic questions regarding the information in this Management Bulletin, please contact your assigned EED, Program Quality Implementation (PQI) office regional Consultant. The EED, PQI office regional consultant directory can be accessed at https://www.cde.ca.gov/sp/cd/ci/assignments.asp.

If you have any fiscal related questions regarding the information in this Management Bulletin, please contact your assigned Child Development and Nutrition Fiscal Services apportionment analyst. The fiscal apportionment analyst directory can be accessed at https://www.cde.ca.gov/fg/aa/cd/faad.asp. Please be sure to select the fiscal apportionment analyst for the CDE, as this directory includes contact information for both the CDE and California Department of Social Services fiscal apportionment analysts.