Cyclical Monitoring for Small LEAs
This is the home page for local educational agencies (LEAs) that have been selected for Special Education Cyclical Monitoring.If you have been selected for Special Education Cyclical Monitoring for Small LEAs via a Notification Letter, you are required to submit data about your LEA’s policies, practices, and procedures related to special education and report the results to the California Department of Education (CDE).
For monitoring purposes, small LEAs are defined as school districts and charter schools serving 100 or fewer students with disabilities on census day. Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, these LEAs will be monitored on a cyclical basis every six years:
- Cycle A 2022 selection and monitoring
- Cycle B 2024 selection and monitoring
- Cycle C 2026 selection and monitoring
Selected LEAs must complete three monitoring activities independently with support from the CDE.
- Policies and Procedures Review
- Educational Benefit Review
- Student Record Review
Your Support Team
The CDE’s Focused Monitoring and Technical Assistance for Small LEAs (FMTA-S) Consultants are available for support. Listed below is a link and contact information to your support team.
CDE Staff
| Small LEA Monitoring Unit | Contact Information |
|---|---|
| FMTA-S | Manager: Carmen Barnhart Direct Telephone Number: 916-445-7308 Unit Telephone Number: 916-445-0081 Email: CBarnhart@cde.ca.gov |
FMTA-S Consultants by Region
| California County Superintendents Educational Services Association Region | Counties | Consultant(s) | Telephone Number | |
|---|---|---|---|---|
| 1 | Del Norte, Humboldt, Lake, Mendocino, Sonoma | Patricia Astin | PAstin@cde.ca.gov | 916-327-3509 |
| 2 | Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity | Carissa LaGasca | CLagasca@cde.ca.gov | 916-327-3656 |
| 3 | Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, Yuba | Carissa LaGasca | CLagasca@cde.ca.gov | 916-327-3656 |
| 4 | Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Solano | Carissa LaGasca | CLagasca@cde.ca.gov | 916-327-3656 |
| 5 | Monterey, San Benito, Santa Clara, Santa Cruz | Melissa Goude | MGoude@cde.ca.gov | 916-319-0668 |
| 6 | Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne | Melissa Goude | MGoude@cde.ca.gov | 916-319-0668 |
| 7 | Fresno, Kings, Madera, Mariposa, Merced, Tulare | Melissa Goude | MGoude@cde.ca.gov | 916-319-0668 |
| 8 | Kern, San Luis Obispo, Santa Barbara, Ventura | Patricia Astin | PAstin@cde.ca.gov | 916-327-3509 |
| 9 | Imperial, Orange, San Diego | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 10 | Inyo, Mono, Riverside, San Bernardino | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 11 | Los Angeles (A-F) | Patricia Astin | PAstin@cde.ca.gov | 916-327-3509 |
| 11 | Los Angeles (G-Z) | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
All FMTA Consultant Assignments by Region
What am I required to do?
| Task | Required Support Opportunities |
Timeframe/Due Date |
|---|---|---|
| Attend or view the Cycle B 2024 Overview Webinar for Cyclical Monitoring | Webinar | Fall 2024 |
| View the training for the Policy and Procedures Review (PPR) | Training Video; Office Hours |
Fall 2024 |
| View the training for the Educational Benefit Review (EBR) |
Training Videos; Office Hours |
Fall 2024 |
| Final Submission of PPR | As needed from CDE | As directed by CDE |
| Final Submission of EBR | As needed from CDE | As directed by CDE |
| View the training video for the Student Record Review (SRR) | Training Video; Office Hours |
As directed by CDE |
| Final Submission of SRR | As needed from CDE | As directed by CDE |
| Fix all Corrective Actions | As needed from CDE | As directed by CDE |
| Complete all Prong Follow Up Reviews | Training Video; CDE Email | As directed by CDE |
What Do I Need to Do First?
Notification of the opening of Cyclical Monitoring and instructions will be sent to selected LEAs in fall of the Cycle’s monitoring year.
Training Videos and Webinars
Overview webinar for Cyclical Monitoring: coming Fall 2024