Introduction
The filing of an Annual Report to CDE is mandatory for schools participating in the California Partnership Academies (CPA) program. In order to facilitate the collection of the Annual Report and to ensure the accuracy of the data contained in the Reports, we are implementing a new automated system. The increase in the number of academies from 290 to approximately 500 has made the processing of Academy data in a timely manner nearly impossible. Current projections for growth in the number of academies further support the use of an automated system. As with any new system, there will be parts of it that need refining as users enter their data and discover instances where the system does not function as expected. We ask for your patience as we work through these system glitches and move toward a smoothly operating system. In this first year of operation we ask that you work with us as partners in perfecting this new data collection system.
Entering Data
One of the first things users will notice about the automated system in comparison to our manual system is the change in the order of the data input sections and the lack of a “narrative section”. Instead of a Section A that existed as a Word file and Part B that was an Excel spreadsheet, users will now work through one menu list of items. Users should review the new menu in order to organize their data entry work. Most academies will find the need to set aside a substantial amount of time for the Student Data section. Once completed, we anticipate that schools will not need to reenter the personal data for existing students as the system update will automatically “promote” these students each year they remain in the academy. Instead, academies will only need to enter new student information and current attendance, grade, and activity information for students.
The CPA Team has already identified a list of items that may be confusing and need clarification. We have provided work-around solutions that will allow users to enter their data and move through the menu sections to complete the Annual Report submission. The “Frequently Asked Questions (FAQ)” page addresses items in the Report that appear to generate confusion. This FAQ page will be updated as you, the users, provide feedback to us.
Confidentiality
Please carefully read the “Confidentiality Agreement” and indicate your agreement to follow these guidelines by checking the appropriate box on the Annual Report.
New This Year
In order to comply with federal regulations that apply to gathering data on race and ethnicity, we have updated our race and ethnicity codes.
Student data is entered on a per-student basis in this system. We have developed a spreadsheet to facilitate data collection prior to entering the data into this system. This spreadsheet should not be submitted to the CDE. It is only a tool to assist the academies in gathering data for entry into the new automated system.
Each academy coordinator/lead teacher and the school principal will receive a user name and password for access to their Academy Annual Report in the new system. These passwords will be sent by U.S. mail to ensure receipt of and confidentiality of code information.
At the end of the menu on the new Annual Report is a “submit” option. Please do not select this option until you are sure that your report is complete and accurate. Once you submit this document, it is automatically sent to the CDE.
Once you have submitted your report electronically, you must also print your report with the signatures page, share the report information with, and obtain the signatures of the appropriate persons, and mail this copy to:
California Partnership Academies Annual Report
High School Transformation Unit
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814
CAPAAR System
The following link will take you to the online Annual Report system:
NOTE: This is an Annual Report DUE OCTOBER 15
CAPAAR Data Collection Tool
CAPAAR Data Collection Tool (XLS; 87KB; 3pp.)
The CAPAAR Data Collection Tool is used to assist in collecting data for the online reporting system.
NOTE: This document is NOT THE ANNUAL REPORT
Resources
