Skip to main content
California Department of Education Logo

Dollar Threshold for Payment of Underpayments


Nutrition Services Division Management Bulletin

Purpose: Policy

To: School Nutrition Program Agencies, Child and Adult Care Food Program Agencies, Summer Food Service Program Agencies

Number: USDA-CNP-05-2008

Attention: Food Service and Program Directors, Business Officials, Owners

Date: September 2008

Subject: Dollar Threshold For Payment of Underpayments from Reviews and Audits Performed for School Nutrition Programs, the Child and Adult Care Food Program, and the Summer Food Service Program

Reference: United States Department of Agriculture 2005 Management Evaluation Recommendation; Improper Payments Information Act of 2002, Public Law 107-300; Title 7 Code of Federal Regulation sections 210.8(b)(1), 210.9(d), 220.11(b), 226.6(e), 226.10(c) and (e), 225.9(d)(6), 225.10(c)

This Management Bulletin (MB) establishes the threshold for underpayments generated by findings discovered during reviews and audits of the School Nutrition Programs (SNP), the Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP) for the prior fiscal year.

The Improper Payments Information Act of 2002 (Public Law 107-300), that was implemented in Fiscal Year 2004, requires the United States Department of Agriculture (USDA) to identify and reduce erroneous payments in various programs, including the SNP, the CACFP, and the SFSP. By definition, an improper payment can be either an overpayment or an underpayment.

The USDA reviewed the California Department of Education’s (CDE) operations and determined that the CDE must establish a dollar threshold for paying underpayments identified through review and audit findings, consistent with Title 7, Code of Federal Regulation (7 CFR) sections 210.19(e), 225.18(f), and 226.25(b). In determining its underpayment threshold, the CDE has taken into consideration the cost to process the underpayment and any conflicts with 7 CFR parts 210, 225 and 226.

Please be advised that effective immediately, the CDE will no longer pay:

  • Any SNP or CACFP agency’s prior fiscal year underpayments of $600 or less
  • Any SFSP agency’s prior fiscal year underpayments of $100 or less.

If you have any questions regarding this MB, please contact Catherine Hardin, Manager, Program Integrity Unit at 916-445-7368, or by e-mail at chardin@cde.ca.gov. You may also contact your local Nutrition Services Division, Field Services Child Nutrition Consultant at 800-952-5609.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Monday, March 7, 2016
Recently Posted in Nutrition
  • SNP Administrative Review (updated 15-Feb-2017)
    Includes information, regulations, procedures, and updates on the School Nutrition Programs administrative review.
  • CNIPS Training Registration (added 14-Feb-2017)
    Information about CDE-sponsored courses, training locations, and registrations are available on the CNIPS Training Registration Web page. This Web page is accessed from the CNIPS Home Page by selecting the Training Registration link.
  • Food Service Management Company Rebids 2017-18 (added 14-Feb-2017)
    School Food Authorities required to rebid Food Service Management Company contracts for School Year 2017-18.
  • Two-cent Differential Reimbursement for New SFAs (added 30-Jan-2017)
    MB SNP-04-2017, USDA Policy Memo SP 30-2014: Determining Eligibility for Two-cent Differential Reimbursement and SP 23-2005: Eligibility for Severe Need Rates for the School Breakfast Program.
  • Health and Safety Permit and Fire Inspection (added 24-Jan-2017)
    Management Bulletin CACFP-07-2016: Health and Safety Permit and Fire Inspection Requirements for License-exempt Centers.

  • Eligibility Requirements for Military Families (added 19-Jan-2017)
    Management Bulletin CNP-02-2017, USDA Policy Memo SP 06-2010, CACFP 03-2010, SFSP 04-2010 Revised: Eligibility Requirements for Military Families.
  • 2017–18 SBP and SFSP Start-up and Expansion Grants (added 04-Jan-2017)
    Management Bulletin SNP-01-2017/SFSP01-2017: CEC Section 49550.3: Availability of School Breakfast Program and Summer Food Service Program Start-up and Expansion Grants for State Fiscal Year 2017-18 Request for Applications.