Workforce Investment Act (WIA), Title II, sections 225, 231, and English Literacy Civics Education (EL Civics) funded agencies must remain in good standing to receive continued eligibility throughout the funding cycle and reapplication eligibility for future funding cycles. Therefore, all WIA funded agencies are required to submit data and documents according to established instructions and timelines. Failure to submit all required data and documents by the due date will result in the California Department of Education (CDE) placing a hold on the agency’s grant funds until the missing items are received.
Required Data and Document Submission
Quarterly and End-of-Year Learner Data:
- The National Reporting System (NRS) requires quarterly and end-of-year data for monitoring agency level and state level performance.
Quarterly Data Integrity Reports:
- The CDE, Adult Education Office (AEO), requires the reports for monitoring local agency performance.
Annual EL Civics: Civic Objectives and Additional Assessment Plans:
- The AEO requires EL Civics funded agencies to submit civics objectives and additional assessment plans to determine agency performance and funding levels.
Annual Program Budget, Mid-Year Expenditure Report, and Final Invoice:
- The WIA and AEO require that programs expend funds in a manner that is consistent with state and federal regulations.
Annual EL Civics Technology Plan:
- The WIA requires that states fund local activities based on the 12 considerations outlined in Section 231 that includes effectively employing advances in technology.
Quarterly Core Performance Follow-Up Survey:
- The NRS requires quarterly reporting of core performance goal attainment for learners to monitor agency level and state level performance.
Annual Survey of WIA Title II Programs in California and WIA Title II Adult Education Personnel Wizard:
- The AEO requires results from these sources to evaluate the effectiveness of WIA activities, to prepare state and federal reports, and to submit required federal data tables.
End-of-Year Payment Point Summary Report:
- The AEO requires this report to monitor overall performance of an agency and to plan funding allocations for the following year.
End-of-Year Certification Letter:
- The AEO requires certification to document payment points associated with funding levels.
Resources for Technical Assistance
Directives and Policies
Program Guidelines and Requirements:
- Application guidelines are available during the application period. Each agency must endorse having read the guidelines prior to submission of an application. Agencies are encouraged to print and retain copies for their use at a later time.
General Assurances and Certifications:
- Original applications submitted by each agency contain General Assurances and Certifications. An authorized agent of each agency must certify the agency’s intent to comply with the General Assurances.
California State Plan for Adult Education:
- The U.S. Department of Education requires a state plan for implementation of the WIA for the state to become eligible to receive adult education literacy funds. A copy of the California State Plan is available at CDE Adult Education Resources.
Beginning-of-Year Data Reporting Letter and End-Of-Year Data Reporting Letter:
- The AEO distributes two accountability letters each year, one at the beginning of the program year, and one before the end of the program year. These letters provide agency-level detailed information needed to meet data collection and reporting responsibilities.
Guidelines and Required Training
Comprehensive Adult Student Assessment System (CASAS) Administration Manual for California:
- Manuals are available online at CASAS
(PDF)
CASAS Regional Trainings:
- CASAS staff provides live and Web-based training sessions throughout the year at many locations across the state and via the Internet. Training sessions include CASAS Implementation Training for New and Experienced Staff, Accountability Training for New and Experienced Staff, TOPSpro Basics: Hands-On Lab for New Users, TOPSpro Special Topics: Hands-On Lab for Experienced Users.
California Accountability Training:
- The AEO staff provide training sessions within CASAS training sessions throughout the year and at many locations across the state. Presentation materials provide the legal, regulatory, and policy considerations affecting implementation of the WIA.
