Skip to main content
California Department of Education Logo

Using the Add/Edit CDD-801A Family Screen


Overview

Use this screen to add or change information about a family, child(ren) and type(s) of child care for the report month/year listed in the screen title. You must report only families and children who received California Department of Education (CDE), Early Education and Support Division (EESD) subsidized child care services through contracts your agency had directly with EESD during the report month/year.

Required Information

For every family, you must enter:
  • First and Last Name of the Head-of-Household who received EESD subsidized services.
  • Social Security Number and/or FICN (Family Identification/Case Number) of the Head-of-Household.
  • Zip code of the Head-of-Household.
  • FIPS (Federal Information Processing Standards) Code of the Head-of-Household.
  • If the Head-of-Household receives TANF/CalWORKs.
  • If the Family income is greater than 75 percent of the state median income.
  • Family SIze.
  • Family Monthly Income.
  • Reason or receiving services.
  • Date services to family began.
  • Name of child who received EESD subsidized services.
  • If the child is of Hispanic or Latino Ethnicity.
  • Child's Race.
  • Child's Gender.
  • Child's date of birth.
  • If a child has an active Individualized Education Program (IEP) in the family file.
  • Date subsidized services began for the child.
  • If the child receives part-time care.
  • Federal Employer Tax Identification Numbers (FEIN) or Social Security Number of the actual provider where the child receives services.
  • Child Care Provider's FIPS (Federal Information Processing Standards) Code.
  • Zip code of the Child's Provider.
  • Types of EESD subsidized services provided.
  • Program Code information for each different provider (not for each family).
  • Date child started receiving services with that provider or effective date of changes in services (funding change, provider change, type of care change).

Available Buttons and Links

When you select one of the following: this happens
How to Use This Screen This help screen is displayed.
The name of any data element (in the left hand column) A help screen is displayed with detailed information and instructions about the selected data element, including definitions, where to find it, error messages and solutions, and Frequently Asked Questions (FAQs). Click on the "Close this Window" button when you are done reading the help screen.
Delete this family A confirmation screen is displayed.
Click "OK" to delete the family, the child(ren) and the all providers/type(s) of child care.
Delete this child A confirmation screen is displayed (this button is only displayed when more than one child is listed).
Click "OK" to delete the child and the all providers/type(s) of child care for that child.
The family information is not deleted.
Delete this provider/type of child care A confirmation screen is displayed (this button is only displayed when more than one provider/type of care is listed for a child).
Click "OK" to delete the provider/type of child care.
The family information is not deleted.
Information about the child is not deleted.
Information about other providers/types of child care is not deleted.
Add another child for this family? The Add/Edit CDD-801A Family screen is displayed again with another (blank) child information area for you to enter information.
Add another provider/type of child care for this child? The Add/Edit CDD-801A Family screen is displayed again with another (blank) provider/type of child care information area for you to enter information.
Save your work All of your changes are sent to EESD. If errors exist, they appear in red towards the top of the page
Add Another Family A blank Add/Edit CDD-801A Family screen is displayed, ready for you to enter information about another family.
Important: Click the "Save" button first, or you will lose any changes you have made to the current screen.
Return to View Families The View CDD-801A Families screen is displayed.
Important: Click the "Save" button first, or you will lose any changes you have made to the current screen.

Step-by-Step Instructions

  1. Enter all the required information listed above.

    If the Family has more than one child receiving EESD-subsidized care by your agency during the report month, click the “Add Child” button and complete the information for additional children as necessary

    If a Child received care from only one provider during the month but the care was paid for from more than one program code, enter the additional program codes used to pay for those services (up to three different codes can be used for each provider) and update the Services Date based on the instructions for that field. If a child received care from more than one program code, they should be listed in the order of greatest amount of services provided, Program Code 1 being the program with the greatest amount of care.

    If the Child received care from two different providers, click the appropriate “Add Type of Care” button and complete the information for the additional provider(s) as necessary.
  2. Click the "Save" button.

    Result: The "Add/Edit CDD-801A Family Screen" is displayed again. If there are errors in the data, error messages are displayed at the top of the screen that must be corrected before the data for the family, child and provider/type of child care will be saved.

    Note: When you click the "Save" button, if the data is error free, all of your changes are sent to CDE.
  3. Read any error messages (in red) that appear at the top of the screen and add or change information to make corrections. These errors must be corrected in order for the information to be saved.
  4. Click the "Save" button at the bottom of the screen.
  5. Repeat Steps 3 - 5 until you have no more errors.
  6. Click the "Return to View Families" button at the bottom of the screen.

    Result: The "View CDD-801A Families Screen" is displayed.

Important Reminders

  • Do not click the "Back" button on your browser - this may result in errors or duplicates. Use the navigation buttons and links  on the screen.
  • You must always click the "Save" button when you enter information on the screen in order to send it to CDE.
  • You may leave this screen at any time; however, if red error messages still appear on the screen, none of the information you have entered will be saved.

How to Exit the Add/Edit CDD-801A Family Screen

  • Click the "Return to View Families" button at the bottom of the screen, or
  • Click the "Main Menu" link that appears just above the page name, or
  • Click the "Log Out" link that appears just above the page name.
Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Friday, November 13, 2015
Recently Posted in Child Development
  • July 2016 SAC Meeting Agenda (added 14-Jul-2016)
    Agenda for the July 2016 meeting of the California State Advisory Council on Early Learning and Care (SAC).
  • Administrative Errors 2014-15 (PDF) (added 14-Jul-2016)
    Annual Report to the Governor and the Legislature Regarding Administrative Errors in Alternative Payment and CalWORKs Child Care Programs for Fiscal Year 2014-15.
  • CCDF State Plan 2016-18 Preprint (DOC) (added 08-Jul-2016)
    Child Care and Development Fund State Plan preprint for Fiscal Years 2016-18 with finalized responses submitted to the Administration of Children and Families on May 24, 2016.
  • Bridges 2016 (PDF) (added 16-Jun-2016)
    Bridges is an annual publication of the California Head Start Association in collaboration with the California Head Start-State Collaboration Office (CHSSCO).
  • Management Bulletin 16-06 (added 27-May-2016)
    Information about implementation of the Desired Results Developmental Profile (2015) (DRDP [2015]) for providers of early education services for state-subsidized preschool-aged children.