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Using the Add/Edit CDD-801A Family Screen


Overview

Use this screen to add or change information about a family, child(ren) and type(s) of child care for the report month/year listed in the screen title. You must report only families and children who received California Department of Education (CDE), Early Education and Support Division (EESD) subsidized child care services through contracts your agency had directly with EESD during the report month/year.

Required Information

For every family, you must enter:

Available Buttons and Links

When you select one of the following: this happens
How to Use This Screen This help screen is displayed.
The name of any data element (in the left hand column) A help screen is displayed with detailed information and instructions about the selected data element, including definitions, where to find it, error messages and solutions, and Frequently Asked Questions (FAQs). Click on the "Close this Window" button when you are done reading the help screen.
Delete this family A confirmation screen is displayed.
Click "OK" to delete the family, the child(ren) and the all providers/type(s) of child care.
Delete this child A confirmation screen is displayed (this button is only displayed when more than one child is listed).
Click "OK" to delete the child and the all providers/type(s) of child care for that child.
The family information is not deleted.
Delete this provider/type of child care A confirmation screen is displayed (this button is only displayed when more than one provider/type of care is listed for a child).
Click "OK" to delete the provider/type of child care.
The family information is not deleted.
Information about the child is not deleted.
Information about other providers/types of child care is not deleted.
Add another child for this family? The Add/Edit CDD-801A Family screen is displayed again with another (blank) child information area for you to enter information.
Add another provider/type of child care for this child? The Add/Edit CDD-801A Family screen is displayed again with another (blank) provider/type of child care information area for you to enter information.
Save your work All of your changes are sent to EESD. If errors exist, they appear in red towards the top of the page
Add Another Family A blank Add/Edit CDD-801A Family screen is displayed, ready for you to enter information about another family.
Important: Click the "Save" button first, or you will lose any changes you have made to the current screen.
Return to View Families The View CDD-801A Families screen is displayed.
Important: Click the "Save" button first, or you will lose any changes you have made to the current screen.

Step-by-Step Instructions

  1. Enter all the required information listed above.

    If the Family has more than one child receiving EESD-subsidized care by your agency during the report month, click the “Add Child” button and complete the information for additional children as necessary

    If a Child received care from only one provider during the month but the care was paid for from more than one program code, enter the additional program codes used to pay for those services (up to three different codes can be used for each provider) and update the Services Date based on the instructions for that field. If a child received care from more than one program code, they should be listed in the order of greatest amount of services provided, Program Code 1 being the program with the greatest amount of care.

    If the Child received care from two different providers, click the appropriate “Add Type of Care” button and complete the information for the additional provider(s) as necessary.
  2. Click the "Save" button.

    Result: The "Add/Edit CDD-801A Family Screen" is displayed again. If there are errors in the data, error messages are displayed at the top of the screen that must be corrected before the data for the family, child and provider/type of child care will be saved.

    Note: When you click the "Save" button, if the data is error free, all of your changes are sent to CDE.
  3. Read any error messages (in red) that appear at the top of the screen and add or change information to make corrections. These errors must be corrected in order for the information to be saved.
  4. Click the "Save" button at the bottom of the screen.
  5. Repeat Steps 3 - 5 until you have no more errors.
  6. Click the "Return to View Families" button at the bottom of the screen.

    Result: The "View CDD-801A Families Screen" is displayed.

Important Reminders

How to Exit the Add/Edit CDD-801A Family Screen

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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