Using the Add/Edit CDD-801A Family Screen

Overview

Use this screen to add or change information about a family, child(ren) and type(s) of child care for the report period listed on the screen's title. Children whose child care services were subsidized through an agency’s child care and development contract with the Early Education Division (EED) should be reported. If an agency claims a child’s days of enrollment for fiscal reimbursement purposes under an agency’s child care and development contract with the EED, the child should be reported in the CDD-801A Monthly Child Care Population Report.

Required Information

For every family, you must enter:

• First and last name of the head-of-household who received EED subsidized services
• Family Identification/Case Number (FICN) of the head-of-household
• Zip code of the head-of-household
• Federal Information Processing Standards (FIPS) Code of the head-of-household
• If the head-of-household receives Temporary Assistance to Needy Families/California Work Opportunity and Responsibility to Kids (TANF/CalWORKs)
• If the family income is greater than 70 percent of the state median income
• Family size
• Family monthly income
• Reason for receiving services
• Date services family began
• Name of child who received EED subsidized services
• If the child is of Hispanic or Latino ethnicity
• Child's race
• Child's gender
• Child's date of birth
• If a child has an active Individualized Education Program (IEP) in the family file
• Date subsidized services began for the child
• If the child receives part-time care
• Federal Employer Tax Identification Numbers (FEIN) or Social Security Number of the actual provider where the child receives services
• Child care provider's FIPS Code
• Zip code of the child's provider
• Types of EED subsidized services provided
• Program code information for each different provider (not for each family)
• Date child started receiving services with that provider or effective date of changes in services (i.e., funding change, provider change, and type of care change)

Available Buttons and Links

Important Reminders

• Do not click the "Back" button on your browser - this may result in errors or duplicates. Use the navigation buttons and links on the screen.
• You must always click the "Save" button when you enter information on the screen in order to send it to California Department of Education (CDE).
• You may leave this screen at any time; however, if red error messages still appear on the screen, none of the information you have entered will be saved.

Step-by-Step Instructions

1. Enter all the required information listed above.
   
   If the Family has more than one child receiving EED-subsidized care by your agency during the report month, click the “Add Child” button and complete the information for additional children as necessary.
   
   If a Child received care from only one provider during the month but the care was paid for from more than one program code, enter the additional program codes used to pay for those services (up to three different codes can be used for each provider) and update the Services Date based on the instructions for that field. If a child received care from more than one program code, they should be listed in the order of greatest amount of services provided, Program Code 1 being the program with the greatest amount of care.
   
   If the Child received care from two different providers, click the appropriate “Add Type of Care” button and complete the information for the additional provider(s) as necessary.
   
   
2. Click the "Save" button.
   
   Result: The "Add/Edit CDD-801A Family Screen" is displayed again. If there are errors in the data, error messages are displayed at the top of the screen that must be corrected before the data for the family, child and provider/type of child care will be saved.
   
   Note: When you click the "Save" button, if the data is error free, all of your changes are sent to CDE.
   
   
3. Read any error messages (in red) that appear at the top of the screen and add or change information to make corrections. These errors must be corrected in order for the information to be saved.
   
   
4. Click the "Save" button at the bottom of the screen.
   
   
5. Repeat Steps three - five until you have no more errors.
   
   
6. Click the "Return to View Families" button at the bottom of the screen.
   
   Result: The "View CDD-801A Families Screen" is displayed.

Exit the Add/Edit CDD-801A Family Screen

• Click the "Return to View Families" button at the bottom of the screen, or
• Click the "Main Menu" link that appears just above the page name, or
• Click the "Log Out" link that appears just above the page name

Return to CDMIS User Manual: Chapter 3