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Child Care Services Reports


Description

Each subsidized child care services contractor who maintains an agreement with the California Department of Education (CDE) must regularly submit information about their program operations. These reports permit various CDE offices to determine the number and types of families served, monitor program costs, or assess agency compliance with contract terms.

Schedule of Reports

The following tables list each mandatory report by month and the due date. A number of reports are program type specific.

Use the letter designation within the Report Type column to determine which of the following offices or individuals to contact for assistance with report preparation.

D - Child Development Management Information Systems, 916-445-1907
F - Child Development Fiscal Services, 916-323-4564
A - Office of External Audits, 916-322-2288
O - Field Services Consultant Staff, 916-322-6233
P - Policy Office Staff, 916-322-6233
Q - Quality Improvement Office, Kim Taniguchi, 916-323-1301
R - Funding and Agency Support, Aurora Alvarez, 916-327-0263
July Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report (All agencies, except CalWORKs)

F

20
Reserve Account Activity Report (CDFS 9530-A) (DOC)
F
20
Monthly CalWORKs Fiscal and Caseload Reports
F
20
Resource and Referral Program, Service Data Report
Q
August Report Schedule
Due Date

Report Name

Report Type

20

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
20 Annual Summary of Eleven-and Twelve-Year-Old Children in Early Education and Support Division Child Care Programs CD-9608Bx (XLS) | Annual Summary of Eleven-and Twelve-Year-Old Children in Early Education and Support Division Child Care Programs CD-9608Bx (DOC)
P
September Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
October Report Schedule
Due Date

Report Name

Report Type

20 CDD-801A, Monthly Child Care Population Information Collection Report D
20

Attendance and Fiscal Report (All agencies, except CalWORKs)

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
20
Resource and Referral Program, Service Data Report
Q
31 Personnel Roster Data Spreadsheet (XLS) R
November Report Schedule
Due Date

Report Name

Report Type

15

Prior fiscal year annual organization-wide audit report

A

20 CDD-801A, Monthly Child Care Population Information Collection Report D
20
Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.
F
20
Monthly CalWORKs Fiscal and Caseload Reports
F
December Report Schedule
Due Date

Report Name

Report Type

1 Continued Funding Application O
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report (All agencies, except CalWORKs)

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F

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January Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
20
Resource and Referral Program, Service Data Report
Q
February Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
March Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
April Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report (All agencies, except CalWORKs)

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
20
Resource and Referral Program, Service Data Report
Q
May Report Schedule
Due Date

Report Name

Report Type

20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
June Report Schedule
Due Date

Report Name

Report Type

1 Program Self-Evaluation O
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Monthly CalWORKs Fiscal and Caseload Reports
F
CDD-801B, Monthly Sample Report 

On approximately the seventh day of each month, a minimum of 200 families are selected for additional data collection beyond the CDD-801A, Monthly Child Care Population Information Collection Report. An agency with one or more of the selected families will receive a letter notifying them of the child and family information that must be entered into the CDD-801B, Monthly Sample Report through the Child Care Data Collection System within 14 days following the notice.

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Questions:   Early Education and Support Division | 916-322-6233
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