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Child Care Reporting--Child Middle Initial


Child Middle Initial

Description

The Child Middle Initial is the middle initial of the child receiving Early Education and Support Division (EESD)-subsidized child development services.

Where to Find It

On the CD-9600 form, look in box 1, "Full Name of Child Including Middle Initial" in Section IV, "Data on Children."

Rules and Guidelines

  • This information is optional but recommended if available.
  • The maximum length of this field is one character.
  • Do not enter a period after the middle initial.
  • Special instructions for foster children: If this is a foster child, the first name, last name, and middle initial of the child (or, when more than one foster child in the family is being reported, the oldest child) receiving EESD-subsidized services must be the same as the head-of-household's first name, last name, and middle initial.

Error Messages and Solutions

A valid Child's Middle Initial must be one letter. [801A File Transfer], [801A Web Input], [801B]
Problem

You have a period (.) or more than one letter in the middle initial field. A period (.) is not a valid middle initial. More than one letter is not a valid middle initial.

Solution

Delete the period (.) or extra letter(s) from the middle initial.

Leave this blank if there is no middle initial.

When Family Size = "1," the Child Middle Initial and the Head-of-Household Middle Initial must be the same. [801B]
Problem

The Family Size is "1," but the Head-of-Household Middle Initial and the Child Middle Initial don't match. For a Family Size of "1," the child information must be the same as the head-of-household information.

Solution

Confirm that you have entered the Head-of-Household Middle Initial correctly.

Confirm that you have entered the oldest Child Middle Initial correctly.

Confirm that you have entered element, "Is this Head-of-Household Single?" correctly.

When "Is the Head-of-Household Single?" = "Child is Head-of-Household" and "Family Size" is greater than "1," the "Child's Last Name" of the oldest child and the "Head-of-Household Last Name" must be the same. [801B]
Problem

You have answered the question "Is the Head-of-Household Single?" as "Child is Head-of-Household," but the Head of Household’s name for this family does not match the oldest child’s (or only child’s) name. For reporting purposes only, when only children receiving services are counted in determining the family size, the Head-of-Household’s name must be the same as the name of oldest child (or only child) reported.

Solution

Confirm that you have entered the Head-of-Household last name correctly.

Confirm that you have entered the oldest child's last name correctly.

Confirm that this is a foster child. If it is, ensure that the Head-of-Household last name and the oldest foster child's (or only child's) last name are the same. If this is not a foster child, change the answer to the question, "Is the Head-of-Household Single?" to "No" or "Yes."

FAQs About the Child Middle Initial

Question 1

I don't know the middle initial for the child. She/he doesn't have one.

Answer

If you don't know the middle initial for the child, leave it blank. Although this is an optional field, if you know the middle initial for the child, we advise you use it because there are so many duplicate names. It is a way for your agency to distinguish families and children, and for CDE to do the same across agencies.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Monday, September 12, 2016
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