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Child Care Reporting--Child Start Date


Child Start Date

Description

The Child Start Date is the actual date on which the child began receiving Early Education and Support Division-subsidized services through your agency. This date is used by CDE to calculate the CDD-800, Annual Aggregate report. This report is a required federal report.

Where to Find It

The documentation for when a child begins receiving services should be in the family file. This date should be found on a Notice of Action but may be found in other documents as well.

Rules and Guidelines

Example: Joe Kim began receiving subsidized child care from Daisy's Day Care on June 1, 2008. He did not receive services during the month of July, but returned to Daisy's Day Care on August 13, 2008. Because there was less than three months between the last day Joe was in care and the day he returned, you would enter June 1, 2008, in the system.

Example: Suzy Kim began receiving subsidized child care on April 1, 2008. She did not receive child care in June, July, or August because of summer vacation. She returned to child care in September 5, 2008.
You must enter September 5, 2008, in the system because that was the date Suzy resumed child care after a break of three months.

Error Messages and Solutions

The Child Start Date is required. [801A File Transfer]
Problem

The Child Start Date is blank.

Solution

Enter the Child Start Date.

Invalid Child Start Date. [801A File Transfer]
Problem

You have entered an invalid or incomplete date.

Solution

Enter a date that meets the file format specifications. For example, January 1, 2010, would appear as 01/01/2010 in the file.

The Child Start Month is required. [801A Web Input]
Problem

No month was selected from the dropdown list.

Solution

Select the month from the dropdown list (January-December).

The Child Start Day is required. [801A Web Input]
Problem

No day was selected from the dropdown list.

Solution

Select the day from the dropdown list (1-31).

The Child Start Year is required. [801A Web Input]
Problem

No year was selected from the dropdown list.

Solution

Select the year from the dropdown list.

The Child Start Date must be on or before the report month/year. [801A File Transfer], [801A Web Input]
Problem

The Child Start Date is after the report month indicating that the child is being reported in a month that hasn't yet begun.

Solution

Confirm that you have entered the Child Start Date correctly.

The Child Start Date must be on or after the family start date. [801A File Transfer], [801A Web Input]
Problem

The Child Start Date entered is before the Family Start Date. The child cannot start before the family has started.

Solution

Confirm that you have entered child's and Family Start Dates correctly.

The Child Start Date must be on or after the Child's Date of Birth. [801A File Transfer], [801A Web Input]
Problem

The Child Start Date entered is before the child was born. The child cannot start receiving services before it is born.

Solution

Confirm that you have entered the Child Start Date and Child Date of Birth correctly.

FAQs About the Child Start Date

Question 1

I don't know the Child Start Date. What should I do?

Answer

You should be able to determine the Child Start Date by looking in the family file. A Notice of Action may indicate when the child began receiving services. Check your agency's provider payment records to determine when you began paying for this child's services.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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