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Add/Edit FCCH Information


Overview

This purpose of this screen is to provide summary information on the number of family child care homes your agency uses to provide services to children funded by contracts your agency has with the Early Education and Support Division (EESD). If it does not apply to your agency, you should not submit any information in this section.

Note: All Family Child Care Home Education Network contracts (CFCC contract) must be listed in this section and must include at least one home and at least one child served. A CFCC contract cannot be deleted from this screen as this is the only place where the summary information on number of homes and number of children are collected for these contracts.

Required Information

For each contract where children are served in family child care homes, you must enter:

Step-by-Step Instructions

To update family child care home information for a contract:
  1. Select the "Edit" button to the right of the contract you wish to update.
    Result: The screen reloads and displays only the current information for the contract you selected. This allows you to update the number of homes and number of children served in each age group.
  2. Enter the number of homes used to serve children and enter the number of children in each age group that receive services in those homes. You must enter a number greater than zero in the number of homes and at least one of the age group fields. If you do not serve children in every age group, enter zero (0) for those age groups.
    Note: If you do not want to make any changes at this time, select the "Cancel" button to return to the main FCCH Information screen.
  3. Select the "Submit Changes" button when you are finished.
    Result: You are returned to the FCCH Information screen and the changes you made are displayed in the grid. Below the grid is a message that says "Your changes were submitted." The "Delete" button is hidden, but you can still make changes while there are pending changes. Changes submitted will remain as “Edited - Pending” under the Status column until your assigned Child Development Consultant reviews and approves the changes. Once approved, the Status column will be blank.
To cancel changes you have made to family child care home information, follow these steps:
  1. Click the Cancel Changes button that appears next to the contract number.
    Result: The following message appears below the list of contracts along with two additional buttons:
    Message: Selecting "Cancel Changes will remove all pending edits for contract [contract number].
    Buttons: "Keep Changes" and "Cancel Changes"

  2. You must click the "Cancel Changes" button to remove the changes and return the information back to what it was originally. If you decide you want to keep the changes you have made, click the "Keep Changes" button and your edits will remain pending.

  3. After clicking the "Cancel Changes" button, the Status column will be blank as there are no longer pending changes for this contract. The original information EESD had for this contract's family child care home information is restored.

To add family child care home information for a contract not listed:
  1. Select the "Add FCCH" button.
    Result: A new section appears where you can select a contract to add and enter the information for that contract.
  2. Select the contract you wish to add from the drop down list.
    Result: The page reloads to display only those age groups that apply to the contract you selected (some contracts have limited age groups they can serve).
    Note: Only active contracts that are not already listed with FCCH Information are available in the dropdown list of available contracts to add.
  3. Enter the number of homes and children served by age group in those homes. You must enter a number greater than zero in the number of homes and at least one of the age group fields. If you do not serve children in every age group, enter zero (0) in those fields.
    Note: If you change your mind and do not want to add FCCH Information for this contract, select the "Cancel" button and you will be returned to the main FCCH Information page.
  4. Select the "Submit Changes" button when you are finished.
    Result: You are returned to the FCCH Information screen and the new contract you added is displayed in the grid. Below the grid is a message that says "Your changes were submitted." The Status column will display “New - Pending” until your assigned Child Development Consultant reviews and approves the changes. The "Edit" button is displayed in case you need to make additional edits while the add request is pending. Once approved, the Status column will be blank and the "Delete" button will also appear.
To cancel a pending add request, follow these steps:
  1. Click the Cancel Changes button that appears next to the add-pending contract number you wish to remove.
    Result: The following message appears below the list of contracts along with two additional buttons:
    Message: Selecting "Cancel Changes will remove the add request for contract [contract number].
    Buttons: "Keep Changes" and "Cancel Changes"
  2. You must click the "Cancel Changes" button to remove the contract from the list. If you decide you want to keep the pending add request in place, click the "Keep Changes" button and the contract will remain as add-pending.
  3. After clicking the "Cancel Changes" button, the contract will be removed from the list.
To remove a contract from the family child care home information:
  1. Select the "Delete" button to the right of the contract you wish to delete.
    Result: The message "Confirm deletion of FCCH information for Contract [contract number]" appears.
  2. To delete the family child care home information for this contract, select the "Confirm Delete" button.
    Result: The section will compress again and you will see the message "Your change has been submitted." Deletes submitted will remain as “Deleted - Pending” under the Status column until your assigned Child Development Consultant reviews and approves the changes. The "Edit" and "Delete" buttons are now hidden. Once approved, contract will no longer be displayed on the screen.
    Note: If you decide not to delete this contract, select the "Cancel Delete" button and you will be returned to the main FCCH Information screen.
To cancel a pending delete request, follow these steps:
  1. Click the Cancel Changes button that appears next to the delete-pending contract number you wish to remove.
    Result: The following message appears below the list of contracts along with two additional buttons:
    Message: Selecting "Cancel Changes will remove the delete request for contract [contract number].
    Buttons: "Keep Changes" and "Cancel Changes"
  2. You must click the "Cancel Changes" button to cancel the delete request for this contract. If you decide you want to keep the pending delete in place, click the "Keep Changes" button and the contract will remain as delete pending.
  3. After clicking the "Cancel Changes" button, the contract will be remain listed and the "Delete" and "Edit" buttons will be displayed.

Age Group Descriptions:

Error Messages and Solutions

Number of Homes must be greater than zero (0).

Problem: You have entered a zero in the Number of Homes field.

Solution: Enter a number greater than zero. If you no longer use family child care homes related to this contract, you need to delete this family child care home summary record instead of changing the information.

At least one age group must have a child count greater than zero (0).

Problem: All the age groups show zero (0) children served.

Solution: At least one of the age groups listed must have a number greater than zero (0).

Child Counts for each age group cannot be blank.

Problem: One or more of the age groups is missing information.

Solution: Enter a number in the age group that is missing information. If no children are served in this age group, enter zero (0).

You cannot delete this contract because a CCTR contract must be associated with at least one site or the contract must be listed on the Family Child Care Home (FCCH) Information screen.

Problem: You are trying to delete the only CCTR contract listed where children are listed as being served.

Solution: If you no longer use family child care homes to provide services to children under your CCTR contract, you must add the CCTR contract to one of your sites in the Add/Edit Sites or Offices section before the system will allow you to delete the CCTR contract from the family child care home information page.

FAQs about Edit FCCH Information

Question 1

We used to provide services to children through some family child care homes, but we now only provide services at licensed centers. I tried to change the numbers to zero (0) but I keep getting an error message saying I can't enter zero. What do I do?

Answer: If you used to have family child care homes associated with a contract but no longer use them, you need to remove the family child care home completely by selecting the "Delete" button to the right of that contract. Note: For CCTR contracts, before you can delete a CCTR contract that is currently listed in the FCCH Information section, you must ensure the contract is assigned to at least one site to indicate where services to children are provided. If this is the only section where the CCTR contract is listed, you will not be able to delete the CCTR contract until you assign it to at least one site.

Question 2

We only have a CCTR contract and only provide services to children at family child care homes. We have a site listed but realize that the site is only an administrative address shouldn't be listed as a site as no children actually receive services there. What should we do?

Answer: First, make sure you have the CCTR contract listed under the FCCH Information section. If it is there, you must delete the site from the Add/Edit Sites or Offices section. Just click the "Delete" button that appears to the right of the site and confirm the deletion. If you do not see the "Delete" button, it means you've made changes to the site that must be cancelled first (click the Cancel Changes button). The "Delete" button is hidden as long as there are pending changes.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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