Vendor Number/Submission Code
Description
The vendor number/submission code is a required piece of information included in the electronic file transferred to CDE for purposes of submitting the monthly CDD-801A report. It consists of two parts:
- Vendor number, which was issued to the agency by CDE.
AND - Submission code, which is generated by the CDMIS web application. It is used to differentiate between sub-agencies within the main agency.
Important: The default submission code for all agencies that do not report by sub-agency is "000."
Where to Find It
- The vendor number is on the face sheet of the contract issued by CDE.
- The vendor number is the same as the last four characters of a user name.
- For agencies that do not report by sub-agency, the submission code is "000."
- Agencies that have set up their system to report by sub-agencies can see the list of their submission codes by selecting the "Sub-Agency/No Services" menu option on the CDMIS Main Menu.
Rules and Guidelines
- This field must be exactly seven characters long.
- The vendor number is exactly four characters long.
- The vendor number is case sensitive. Example: "Z932" is different from "z932."
- The submission code is exactly three numbers long.
- The default submission code for agencies that do not report by sub-agency is "000."
- Do not include a hyphen, slash or any extra characters in the vendor number/submission code.
Error Messages and Solutions
The vendor number/submission code is required. [801A File Transfer]
Problem
Vendor number/submission code was not entered in the transfer file.
Solution
Enter the vendor number/submission code.
The vendor number/submission code does not meet the file format specifications. [801A File Transfer]
Problem
Vendor Number/Submission Code in the electronic file does not meet the file format specifications.
Solution
Confirm that the Vendor Number/Submission Code is formatted correctly. For example, for the January 2010 report, the correct format would be 01/2010.
The vendor number/submission code does not match the vendor number/submission code selected for file upload. [801A File Transfer]
Problem
Vendor number/submission code selected for file transfer does not match the vendor number/submission code in one or more rows within the transfer file.
Solution
Confirm that the vendor number/submission code in the transfer file matches the vendor number/submission code selected on the screen.
