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Child Care Reporting--Vendor Number


Vendor Number/Submission Code

Description

The vendor number/submission code is a required piece of information included in the electronic file transferred to CDE for purposes of submitting the monthly CDD-801A report. It consists of two parts:

  • Vendor number, which was issued to the agency by CDE.
    AND
  • Submission code, which is generated by the CDMIS web application. It is used to differentiate between sub-agencies within the main agency.

Important: The default submission code for all agencies that do not report by sub-agency is "000."

Where to Find It

  • The vendor number is on the face sheet of the contract issued by CDE.
  • The vendor number is the same as the last four characters of a user name.
  • For agencies that do not report by sub-agency, the submission code is "000."
  • Agencies that have set up their system to report by sub-agencies can see the list of their submission codes by selecting the "Sub-Agency/No Services" menu option on the CDMIS Main Menu.

Rules and Guidelines

  • This field must be exactly seven characters long.
  • The vendor number is exactly four characters long.
  • The vendor number is case sensitive. Example: "Z932" is different from "z932."
  • The submission code is exactly three numbers long.
  • The default submission code for agencies that do not report by sub-agency is "000."
  • Do not include a hyphen, slash or any extra characters in the vendor number/submission code.

Error Messages and Solutions

The vendor number/submission code is required. [801A File Transfer]
Problem

Vendor number/submission code was not entered in the transfer file.

Solution

Enter the vendor number/submission code.

The vendor number/submission code does not meet the file format specifications. [801A File Transfer]
Problem

Vendor Number/Submission Code in the electronic file does not meet the file format specifications.

Solution

Confirm that the Vendor Number/Submission Code is formatted correctly. For example, for the January 2010 report, the correct format would be 01/2010.

The vendor number/submission code does not match the vendor number/submission code selected for file upload. [801A File Transfer]
Problem

Vendor number/submission code selected for file transfer does not match the vendor number/submission code in one or more rows within the transfer file.

Solution

Confirm that the vendor number/submission code in the transfer file matches the vendor number/submission code selected on the screen.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Thursday, August 4, 2016
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