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SARC Preparation Guide for Public Schools

A School Accountability Report Card (SARC) Coordinator's guide for preparing and publishing a public school SARC.
For the purposes of the SARC program, an LEA is defined as local educational agencies (Districts and County Offices of Education), direct funded charter schools, and nonpublic, nonsectarian schools.
Step 1: Register as a SARC Coordinator.

To ensure timely receipt of important SARC information, register or update your contact information as a SARC Coordinator on the California Department of Education's (CDE) Accountability Report Card Listserv Web page. This is a user managed unrestricted listserv available to the public.

Step 2: Become familiar with the SARC Web pages.

Read and become thoroughly familiar with the content found on the CDE SARC Web pages. In particular, the following links will provide valuable background information and will answer most of the questions you have as you are completing the SARC:

Step 3: Prepare the SARCs.

The CDE has provided an online SARC Web Application of the 2012–13 SARC template. This SARC Web Application contains approximately 75 percent of the data pre-populated from the CDE and allows LEAs to input the remaining information.

The SARC Web Application also gives the LEAs the flexibility to upload school photos, provide a custom principal’s message, as well as graphical displays of some of the data shown on the SARC. Additionally, this application provides an electronic, real-time translation of the information provided on the SARC in over 70 languages for those viewing the SARC. Visit the new SARC Web Application External link opens in new window or tab. .

SARC Coordinators will need to use the case sensitive user ID and password to access the SARC Web Application. Each District Superintendent has designated one or two staff as the LEA Accountability Coordinator to receive a user ID and password required to access the 2012–13 SARC Web Application.

If you are the person designated to develop the 2012–13 SARC for your school(s), then please contact your district’s designated LEA Accountability Coordinator and request that a school-level user account be created for you. If you do not know the name of your LEA’s coordinator, you may contact the SARC Team by e-mail at sarc@cde.ca.gov or by phone at 916-319-0406.

The CDE has also prepared a training video for you to view to familiarize yourself with the application, as well as highlight the key features available on the SARC Web Application. Visit the new SARC Web Application Training Video External link opens in new window or tab. .

Once you have reviewed the training video and logged in, the first step for the LEA Accountability Coordinator should be to change their CDE-provided password to a personalized password.

For those LEAs not interested in using the SARC Web Application to populate their SARC data, the CDE has also provided a blank 2012–13 SARC template, Data Layout, and Downloadable Data Files located on the 2012–13 SARC Web page.

If the LEA relies on a vendor to create their SARC or creates their own SARCs, the SARC Web Application also serves as the mechanism for each LEA to provide CDE with a copy of its LEA-completed or vendor-completed SARC. LEAs are required to log in and upload a .PDF copy of its completed SARC if the LEA did not use the SARC Web Application in order to comply with the state law.

Both options require LEAs to populate specific SARC tables and/or data elements with local information. The SARC template specifies which tables and/or data elements the LEAs populate. While the CDE provides data where data are available, LEAs are responsible for the accuracy of the SARC data made available to the public.
Step 4: Post SARCs to the district or school Web site.

The intention of the SARC program is to make SARCs easily available for parents. After SARCs are prepared and approved by the local governing board, LEAs must submit their SARCs to the CDE via the SARC Web Application (populated online or upload a .PDF). The CDE also recommends that LEAs post a SARC on each school's Web site.

Step 5: Notify parents about the SARC.

Notify parents about the availability of the SARC. Provide instructions about how the SARC can be obtained both through the Internet and on paper (upon request). The CDE recommends that schools have copies of the SARC available in the school office and at public forums, such as parent information events.

Questions: SARC TEAM | sarc@cde.ca.gov | 916-319-0406 
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