Select a specific section to view, or browse through the questions below.
General | CDIF | SIF | CBEDS-ORA
General CBEDS Questions
What changes were made to the 2011 CBEDS data collection?
A complete list of changes to the 2011 CBEDS data collection was sent to all CBEDS coordinators in a letter dated July 11, 2011, available at CBEDS Fall 2011 Data Collection Information and Contact Survey. This letter as well as the CBEDS forms, materials, and trainings are available on the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
Where do I report my teacher and administrator information?
In previous years, certificated staff data were collected on the CBEDS Professional Assignment Information Form (PAIF). This fall, the 2011-12 certificated staff data will be collected through the California Longitudinal Pupil Achievement Data System (CALPADS) Fall 2 data collection. CBEDS coordinators may want to work with their CALPADS administrator in submitting the information. The derived staff data will continue to be part of the CBEDS data files.
How are the CDIF and SIF data reported?
Local Educational Agencies (LEAs) will use the CBEDS-ORA Internet based data collection software to submit CDIF and SIF data.
If your LEA chooses to key enter the data, we suggest that you print blank CDIF and SIF forms for district and school staff to gather the required information prior to Information Day (October 5, 2011) so that your LEA will be prepared to enter these data into the CBEDS-ORA by mid-October.
If the data are available in an electronic format, the data may be imported into the CBEDS-ORA without data entry. To import, the data must be in the format specified for CBEDS-ORA, which is available under the advanced features menu in the application, and on the CBEDS ORA and Resources [http://www.cde.ca.gov/ds/dc/cb/cbedsora.asp] Web page.
Instructions for completing the forms are in the CBEDS Administrative Manual. The Administrative Manual and blank CDIF and SIF forms are available on the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
Where can I find the CBEDS Internet application to enter my SIF and CDIF data?
The CBEDS-ORA [http://www3.cde.ca.gov/opuscbeds/login.aspx] is available from the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
CBEDS Coordinators will use a Web browser to navigate to the CBEDS-ORA where they will use a unique user name and password to logon and report SIF/CDIF data. The ORA contains formatted data entry screens, the ability to import and export data, built-in edit checks, and the ability to print school and district forms and reports.
Where can I find my user name and password to login to CBEDS-ORA?
CBEDS coordinators in LEAs and independently reporting charter schools were mailed user name and password logon information in correspondence dated July 11, 2011, and September 1, 2011. If you did not receive your logon information, please e-mail the Educational Demographics Office at eddemo.cde.ca.gov or call 916-327-0219. Only authorized CBEDS coordinators will be given logon information.
I am a new CBEDS coordinator. Where can I get training on CBEDS?
Two online trainings are available for CBEDS coordinators to view at their leisure. The CBEDS Overview Training [http://www.cde.ca.gov/ds/dc/cb/cbedstrng11.swf] is a general overview of CBEDS and how to submit SIF and CDIF data to the CDE. The CBEDS-ORA Demonstration [http://www.cde.ca.gov/ds/dc/cb/cbedsdemo11.swf] demonstrates how to use the CBEDS-ORA to submit SIF and CDIF data to the CDE. Both trainings are posted on the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
Where can I get a copy of the 2011 CBEDS Administrative Manual?
The Administrative Manual, as well as the CBEDS forms and materials are available on the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
How are enrollment, graduate, and dropout data collected?
Student-level enrollment and exit data are collected through CALPADS and are used to create school-level enrollment, graduate, and dropout reports. For additional information regarding the process, refer to the CALPADS [http://www.cde.ca.gov/ds/sp/cl/index.asp] Web page.
Since enrollment, graduate, and dropout data are no longer collected through CBEDS, where can I view these data reports?
Prior to certification of the data, summary reports are available through CALPADS for LEAs to review. Once the data are certified, enrollment, graduate, and dropout reports will be posted on DataQuest [http://dq.cde.ca.gov/dataquest/].
Do county and district offices report CBEDS-ORA data for their charter schools?
Each year charter schools may choose to report their CBEDS (and CALPADS) data to the California Department of Education (CDE) by: (1) reporting data independent of its authorizing agency and directly to the CDE; or (2) having the authorizing agency report the charter school data to the CDE. The charter school’s funding type does not affect the charter school’s reporting choice.
Charter schools that choose to report independently of their authorizing agency. The independently reporting charter school will only complete the SIF, and will not complete a CDIF. On a supplemental SIF, independently reporting charter schools will report estimated teacher hires and high school graduation requirements (if applicable).
Charter schools that are not reporting independently, The charter school’s authorizing agency should report any applicable information (i.e. estimated teacher hires) about their charter schools on their CDIF. For example, if a charter school plans to hire teachers in the next school year, these data must be reported on the authorizing agency’s CDIF. The exception is that districts should not report their charter school’s graduation requirements. Districts should only report the graduation requirements for the district. Elementary districts that have authorized a charter school with graduation requirements should not report graduation requirements of the charter.
Has the CBEDS-ORA file layout changed from last year?
Yes, the SIF form and layout was re-ordered as sections of the SIF that are no longer collected through CBEDS were removed and new items were added. The 2011 CBEDS-ORA File Layout (DOC; 898KB; 37pp) is also available within the CBEDS-ORA. The CDIF was not changed.
How do we obtain a county-district-school (CDS) code for a new school or make corrections for an existing school?
To request a CDS code for a new school, complete an Application for a County-District-School (CDS) Code (TSD-01 form) [http://www.cde.ca.gov/ds/si/ds/documents/cdsappnew.doc] (DOC; 53KB; 2pp.) and submit the application along with board minutes showing approval of the formation and establishment of the school, and another document verifying the operation of the school: for example, budget items or the appointment of the principal. Please review the CDE’s Definition of a School [http://www.cde.ca.gov/ds/si/ds/dos.asp] to ensure that proposed new schools meet the requirements for receiving a CDS code.
To update information for existing schools, you may use the List of Expected Schools to notify the CDE if you have a “temporary” school closure or a school that does not have students enrolled as of Information Day. However, all other changes to existing schools (i.e. permanent school closures, personnel updates, address changes, etc.) must be made by your LEA’s CDS coordinator. The CDS coordinator’s contact information for your LEA was included on the 2011 CBEDS List of Expected Schools available within the CBEDS-ORA [http://www3.cde.ca.gov/opuscbeds/login.aspx].
After I submit my district's CBEDS-ORA data electronically, should I submit the back-up paper copies also?
No. Please do not submit the back-up copies for the CDIF or SIF.
If I find an error in the CBEDS-ORA data I submit in October, how do I correct the data?
To modify your CBEDS data, log back into the CBEDS-ORA, make your modification, and resubmit your data. All amendments must be submitted by January 13, 2012.
County District Information Form (CDIF)
Which classified staff do I report in Section A of the CDIF?
Report employees assigned to the county or district office and "other classified" staff who serve at more than one school site. Do not use this section to report the total school-level classified staff for your entire county or district. Please exclude regional occupational program (ROP), preschool, child care, or adult education classified employees in Section A.
Do independently reporting charter schools complete a CDIF?
No. The CDIF is only completed by districts and county offices of education. Data for independently reporting charter schools are reported only on their SIF.
Does my district office include Section B Teacher Hires and/or Section C Graduation Requirements for my independently reporting charter schools (IRCs)?
No. Do not report Section B and/or Section C for IRCs in your district. IRCs will report the High School Graduation Requirements (2011-2012) and Estimated Teacher Hires (2012-2013) on their Supplemental SIF.
Which graduation requirements do we report if different schools in our district (i.e. comprehensive high school, independent study, and other alternative high schools) have different requirements?
Report the graduation requirements for the majority of students in your district. This will usually be the high school graduation requirements from the comprehensive high school. Elementary districts with a charter high school do not report graduation requirements.
School Information Form (SIF)
Where do I report a classified staff member who chooses not to report a race or ethnic designation?
Report the staff in the “Two or More Races, Not Hispanic” column.
Do I report classified staff who work in after school programs?
Yes, report the classified staff who work in after school programs. Do not report staff that work in a regional occupational center/program (ROC/P), preschool, child care, or adult education center.
How can I print blank SIFs to distribute to the schools in my LEA?
Blank SIF forms (and the CDIF) are available from the CBEDS [http://www.cde.ca.gov/ds/dc/cb/index.asp] Web page.
How do I report the classified staff who work half-time as paraprofessionals and half-time as office/clerical?
Report the employees as full-time and select either paraprofessional or office/clerical as the type of position.
When should I use the "Two or More Races, not Hispanic" column?
The racial designation titled "Two or More Races, not Hispanic" is aligned with the federal standards for collecting and reporting multiple races. This is not a designation that should be used for local collection of race data from individuals, but should be used to report aggregated data of more than one race.
In Section B, Educational Options, if a student participates in magnet programs, thematic programs, and independent study, is he/she counted in each of these educational options?
Yes, report a student in each educational option in which he/she participates, but only once in the total types/modes (unduplicated) row.
How do I report a 9th grade student taking six educational option classes: one independent study class through School A and five online education classes through School B?
Report the student where he/she is enrolled in the class since that school is “offering” students the opportunity to take the class. In this example, School A should report the student once on line 6 and once on line 10, under the 9-12 grade level column. School B should report the student once on line 8, once on line 9 (taking 50% or more of their classes through online education) and once on line 10, under the 9-12 grade level column.
How do I report a student taking asynchronous online education classes through independent study?
Communication in asynchronous online education programs is primarily available 24 hours a day, 7 days a week, allowing students and teachers to participate according to their own schedules. Report a student taking an asynchronous online class in all appropriate online and independent study categories.
Should I include graduates who successfully completed a high school equivalency exam (i.e. General Education Development or California High School Proficiency Exam) on line 11 in Section B, Educational Options?
No, only report the number of students who took one or more high school classes through independent study and graduated from high school during the 2010-11 school year.
Should I report the number of refurbished and/or donated computers that are used for direct instruction and curriculum development on line 1 in Section C, Technology?
Yes, if the computers are less than 48 months old. If you are uncertain of the original year of manufacture, please use your best estimate.
On line 2, Section C, Technology, does the term "Instructional Settings" apply to only classrooms?
In addition to classrooms, LEAs may now include school gymnasiums, media centers, as well as libraries used for instruction-related purposes.This information will be used to calculate the percent of instructional settings with high-speed Internet access and for facility related data.
The computer lab at our school has 10 computers connected to the Internet. Do I count this as one or ten Internet connections on line 3 in Section C, Technology?
Count each instructional setting only once, even if the setting is utilizing more than one computer with Internet access. The count of instructional settings with Internet access cannot be greater than the total count of instructional settings.
How do I count the number of instructional settings where an Internet connection is being utilized if our school is wireless?
Count each instructional setting where the internet connection is being utilized for instruction once. If an instructional setting is not being used for this purpose, do not include that instructional setting in the count.
Our district provides instruction through virtual computing, such as N-Computing or Cloud computing, supported with NetBooks. How is this reported?
For N-Computing, count each computing device used to access N-computer as one computer. For Cloud computing, count each NetBook accessing the Cloud as one computer. Do not include hand held devices in the count of computers.
Our district does not have year-round schools, so how do I report this in Section D, Educational Calendar?
Only check "traditional" in part 1.
My school operates on both a traditional and single-track calendar. How do I complete Section D?
In part 1, check "traditional" and "single-track." In part 2, check the appropriate single-track, year-round calendar.
In Section E, what is the difference between a parental exception waiver and a parental request?
A parental exception waiver is a petition submitted by parents or guardians to have their child enrolled in a bilingual education class or other generally recognized alternative course of study. Parental requests, on the other hand, are requests by parents or guardians to have their child transferred from a structured English immersion setting, placed in an English-language mainstream class, and provided with additional and appropriate instructional services as authorized by the California Code of Regulations, Title 5, Section 11301(b).
Are all bilingual paraprofessionals who provide primary language support to English learners (ELs) reported in Section F?
Yes. For CBEDS reporting purposes, bilingual paraprofessionals are reported if they provide primary language support to ELs in classrooms where the teacher is providing English Language Development (ELD), Specially Designed Academic Instruction in English (SDAIE), primary language instruction, or a combination of these EL services.
Will Alternative Schools Accountability Model (ASAM) data be collected?
No, ASAM data will not be collected on CBEDS this year.
Do I need to report 2010-11 School Improvement Grant (SIG) data?
To determine if your sites are SIG participants, and required to submit data for SIG, review your 2011 CBEDS List of Expected Schools available within the CBEDS-ORA [http://www3.cde.ca.gov/opuscbeds/login.aspx]. SIG reporting instructions are on pages 10-12 of the CBEDS Administrative Manual.
The CBEDS Online Reporting Application
What is CBEDS-ORA?
CBEDS-ORA is a Web application used by authorized CBEDS LEA coordinators to report appropriate CDIF and SIF data to the California Department of Education (CDE). It also allows users to update coordinator contact information and contains a list of schools that are expected to submit CBEDS data.
Why do we need CALPADS and CBEDS-ORA? What is the difference between the two?
Each system (CALPADS and CBEDS-ORA) is used to report different types of data. CALPADS is a statewide longitudinal education data system used by LEAs to report student-level and staff-level data. CALPADS will house student-level enrollment, demographic, program, and assessment data for evaluation and research use, as well as course enrollment, course completion, and staff assignments.
CBEDS-ORA is the system used by LEAs to report aggregate data. Data reported through CBEDS-ORA include non-student data, such as aggregate counts of classified staff, estimated number of teacher hires, number of computers, school education calendar type, and high school graduation requirements. Select aggregate student counts are also included in CBEDS-ORA, such as aggregate counts of students in some educational options programs.
How do authorized LEA representatives complete the CBEDS-ORA? Is there training?
LEA representatives (CBEDS coordinators) will use a Web browser to navigate to the CBEDS-ORA [http://www3.cde.ca.gov/opuscbeds/login.aspx] logon page. Users will then logon using their unique username and password, which are issued by the CDE.
Training on how to use the CBEDS application is available from the CBEDS-ORA Demonstration [http://www.cde.ca.gov/ds/dc/cb/cbedsdemo11.swf] Web page. The training demonstrates how to use the CBEDS-ORA to submit SIF and CDIF data to the CDE.
Can LEAs upload a data file into the CBEDS-ORA to meet the data reporting requirements?
Yes, the CDE provides a file upload option for LEAs that desire to do so. Your upload file must be in the specified format for CBEDS-ORA in order for data to be uploaded. You may view the 2011 CBEDS-ORA File Layout (DOC; 898KB; 37pp) from the CBEDS ORA and Resources [http://www.cde.ca.gov/ds/dc/cb/cbedsora.asp] Web page or within the CBEDS-ORA [http://www3.cde.ca.gov/opuscbeds/login.aspx].
How can I receive more information about the CBEDS-ORA?
Additional resources on the CBEDS-ORA are available on the CBEDS ORA and Resources [http://www.cde.ca.gov/ds/dc/cb/cbedsora.asp] Web page.
