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Mandate Block Grant FAQs

Questions and answers regarding the Mandate Block Grant program.
  1. What is the deadline for the 2014–15 Mandate Block Grant (MBG) Application?
  2. How can the MBG Application be submitted?
  3. Who is authorized to submit the 2014–15 MBG Application?
  4. Does a signed MBG Application need to be submitted to the CDE?
  5. What are the 2014–15 MBG Funding Rates?
  6. Does an LEA need its governing board’s approval or a board resolution to participate in the MBG?
  7. We did not receive instructions on how to access to the MBG Application. How can we apply?
  8. Our LEA has elected to not participate in the MBG. Do we need to notify CDE of our decision?
  9. How can we verify that the CDE has received our application?
  10. If we participate in the MBG in FY 2014–15, will we be required to participate in the future?
  11. Do locally funded charter schools have to submit a separate application for the MBG or can locally funded charter schools be included in the application of the district?
  12. Are charter schools that begin operation in FY 2014–15 eligible for the MBG?
  13. Does an LEA need to be in compliance with all of the mandates listed in the MBG for FY 2014–15 in order to receive funds? If an LEA elects not to participate in the MBG, does it still have to perform the mandates?
  14. If an LEA participates in the MBG, will a compliance audit for the specific MBG mandates be performed during the annual audit? If so, what required documentation would need to be kept?
  15. May an LEA file a mandate reimbursement claim with the State Controller’s Office for 2014–15 mandates not included in the MBG?
  16. If there are new mandate claim programs approved during the year, could a separate reimbursement claim be filed or would those programs become part of the MBG?
  17. In the past, COEs included some of its districts’ reimbursement costs (those under $1,000) as part of the COEs’ mandate reimbursement claim. If the COE elects to participate in the MBG and participating districts do not, is there a vehicle available for those districts to still receive reimbursements for the mandates?
  18. Our district reported ADA in FY 2013–14. In FY 2014–15 two district schools were converted to charter schools. How will our MBG apportionment be calculated?
  19. The MBG application states that funding may be prorated if participation exceeds the total budget allocation. What percentage of funding will be allocated in FY 2014–15?
  20. When will funding be allocated?
  21. What programs are NOT included in the MBG?
  22. Which state–mandated activities are suspended in fiscal year 2014–15?

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  1. What is the deadline for the 2014–15 Mandate Block Grant (MBG) Application?

    The deadline to submit the MBG Application is Tuesday, September 2, 2014. Local educational agencies (LEAs) that want to participate in the MBG should submit the MBG Application electronically to the CDE on or before September 2, 2014. The MBG Application represents the Letter Requesting Funding.

  2. How can the MBG Application be submitted?

    The MBG Application is web-based, therefore, LEAs will submit electronically to the CDE. Hard copy applications will not be accepted.

LEAs will receive an e-mail notification, addressed to the contact identified on the California Schools Directory. The MBG Application and other important MBG details may be accessed on CDE’s Mandate Block Grant Request for Application [ http://www.cde.ca.gov/fg/fo/r14/mandatebg14rfa.asp] Web page. Select the link for MBG Application to find logon instructions and, if necessary, to request a new password. LEAs that have been issued a password for the 2013–14 Mandate Block Grant or 2013–14 Proposition 39 - California Clean Energy Jobs Act Applications may use the same 2013–14 password to access this application.

For technical assistance please contact CDE by e-mail at mandate@cde.ca.gov or by phone 916-323-6191.

  1. Who is authorized to submit the 2014–15 MBG Application?

    Passwords for the MBG Application will be issued to the LEA’s contact identified on the California School Directory [http://www.cde.ca.gov/re/sd/index.asp]; this is typically the County or District Superintendent or Charter School Administrator. In addition, if an LEA submitted a secondary contact in the prior year, the secondary contact may also request a password and submit the application. However, it is up to each LEA to determine the authorized representative who will submit the MBG Application on the LEA’s behalf.

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  1. Does a signed MBG Application need to be submitted to the CDE?

    No.  The electronic submission of the MBG Application will serve as the Letter Requesting Funding. Upon submission, LEAs will be prompted to print the submission which provides a signature line.  It is recommended that LEAs print, sign and retain the document for their records, but the signed document does not need to be provided to the CDE.

  2. What are the 2014–15 MBG Funding Rates?

    The 2014–15 MBG funding rates set forth in Item 6110-296-0001 of the 2014 Budget Act are as follows:

    LEA

    2012–13 P-2 ADA

    Amount per ADA1

    County Offices of Education (COE)

    Grades K–8

    $28

    COE

    Grades 9–12

    $56

    COE

    Countywide2

    $1

    School Districts

    Grades K–8

    $28

    School Districts

    Grades 9–12

    $56

    Charter Schools

    Grades K–8

    $14

    Charter Schools

    Grades 9–12

    $42


    1 Rate is per unit of average daily attendance (ADA) calculated as of the 2013–14 P-2 Apportionment

    2 Countywide ADA is defined as the aggregate number of units of average daily attendance within the county attributable to all school districts for which the county superintendent of schools has jurisdiction pursuant to Section 1253 of the California Education Code, charter schools within the county, and the schools operated by the county superintendent of schools

  3. Does an LEA need its governing board’s approval or a board resolution to participate in the MBG?

    The MBG legislation does not specifically require governing board approval or a board resolution to participate in the MBG. However, each LEA may have its own policy for identifying items that require governing board action or approval.

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  1. We did not receive instructions on how to access the MBG Application. How can we apply?

    An e-mail notification is sent to each school district, county office of education (COE) and charter school with a link to the MBG Request for Application [http://www.cde.ca.gov/fg/fo/r14/mandatebg14rfa.asp] Web page. Select the link for MBG Application to find logon instructions and, if necessary, to request a new password. LEAs that have been issued a password for the 2013–14 Mandate Block Grant or 2013–14 Proposition 39 – California Clean Energy Jobs Act Applications may use the same 2013–14 password.

    The e-mail will be sent to the superintendent, administrator, or contact listed in the California School Directory as well as to secondary contacts submitted through the MBG application in prior years. Please check the junk mail or spam folder of that e-mail address and also make sure that the e-mail was not rejected by your server. If you cannot locate the e-mail please send a request to mandate@cde.ca.gov.

    If the contact information on the California School Directory is incorrect, please notify CDE of the changes to ensure receipt of future correspondence. Updates to school and district information may be requested by authorized LEA personnel using the OPUS-CDS application, or the CDS forms [http://www.cde.ca.gov/ds/si/ds/] posted on the CDE website.

  2. Our LEA has elected to not participate in the MBG. Do we need to notify CDE of our decision?

    An LEA is not required to notify the CDE if it chooses not to participate in the MBG; however, it is helpful if LEAs logon to the MBG Application and elect to Not Participate or send an e-mail to mandate@cde.ca.gov with the LEA name and county-district-school (CDS) code. The CDE will “follow up” via e-mail with all LEAs that have not submitted the MBG Application; those LEAs who have submitted the MBG Application and declined to participate or sent an e-mail to mandate@cde.ca.gov will not receive further contact.

  3. How can we verify that the CDE has received our application?

    Upon electronic submission of the MBG Application, LEAs will receive an e-mail confirmation indicating the submission was received by the CDE. LEAs may also check the Mandate Block Grant [http://www.cde.ca.gov/fg/aa/ca/mandatebg.asp] Web page for a list of participants that have successfully submitted a MBG Application. If you have concerns, please contact mandate@cde.ca.gov.

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  1. If we participate in the MBG in FY 2014–15,  will we be required to participate in the future?

    No. Participation in the MBG is an annual election. Therefore, if an LEA submits a 2014–15 MBG Application Requesting Funding for the MBG, it only applies to FY 2014–15.

  2. Do locally funded charter schools have to submit a separate application for the MBG or can locally funded charter schools be included in the application of the district?

    Both direct and locally funded charter schools must each apply independent of their authorizing agency to receive MBG funds. Each charter school (both locally and direct funded) will receive notification of the MBG Application which must be completed and submitted electronically to the CDE in order to receive MBG funding.

    Apportionments for direct funded charter schools will be issued to the charter school and apportionments for locally funded charter schools will be included in the payment issued to the authorizing agency.

  3. Are charter schools that begin operation in FY 2014–15 eligible for the MBG?

    Charter schools that begin operation in FY 2014–15 as a new school are not eligible to receive MBG funding in the first year of operation. Funding for FY 2014–15 is based on the average daily attendance (ADA) reported at the Second Principal Apportionment period (P-2) for FY 2013–14. New charter schools reported no attendance for FY 2013–14 P-2 and therefore are not eligible to receive funds for the FY 2014–15 MBG.

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  1. Does an LEA need to be in compliance with all of the mandates listed in the MBG for FY 2014–15 in order to receive funds? If an LEA elects not to participate in the MBG, does it still have to perform the mandates?

    COEs, school districts, and charter schools are all legally required to provide or perform all applicable mandated activities. Participation or non-participation in the MBG does not alter that requirement. The MBG funding is specifically intended to fund the costs of the applicable mandated activities identified in Government Code (GC) Section 17581.6(e).

  2. If an LEA participates in the MBG, will a compliance audit for the specific MBG mandates be performed during the annual audit? If so, what required documentation would need to be kept?

    The 2014–15 Audit Guide does not contain audit procedures on any of the mandated programs in the block grant.

    If audit procedures are added to future Audit Guides, then those added procedures are required to be published prior to the start of each fiscal year. Knowing the audit procedures prior to the start of a fiscal year would give each LEA an opportunity to discuss the required documentation with its own external auditor.

    If an audit found an LEA to be out of compliance with a mandate requirement, then the LEA would be required to take corrective action; however, the LEA would not be required to forfeit any of the block grant funding.
  1. May an LEA file a mandate reimbursement claim with the State Controller’s Office for 2014–15 mandates not included in the MBG?

    Yes. If the mandate program is not suspended or specifically listed in GC Section 17581.6(e), an eligible LEA may file a mandate reimbursement claim with the State Controller’s Office (SCO) for FY 2014–15. However, a mandate reimbursement claim may only be paid when the Legislature appropriates funds for it.

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  1. If there are new mandate claim programs approved during the year, could a separate reimbursement claim be filed or would those programs become part of the MBG?

    Legislation would be required to add any new mandates to the Mandate Block Grant. Unless that occurs, a mandate reimbursement claim can be filed with the SCO for any mandate program or newly approved active mandate program not specifically listed in GC Section 17581.6(e).

  2. In the past, COEs included some of its districts’ reimbursement costs (those under $1,000) as part of the COEs’ mandate reimbursement claim. If the COE elects to participate in the MBG and participating districts do not, is there a vehicle available for those districts to still receive reimbursements for the mandates?

    According to the SCO, even if a COE elects to participate in the MBG, the COE may still submit a reimbursement claim on behalf of districts that do not elect to participate in the MBG. The reimbursement claim should identify the districts included in the claim, clearly state that the COE is participating in the MBG, and state that the COE is filing on behalf of districts that elected not to participate in the MBG.

  3. Our district reported ADA in FY 2013–14. In FY 2014–15 two district schools were converted to charter schools. How will our MBG apportionment be calculated?

    For FY 2014–15 the MBG is calculated using the LEA’s 2013–14 P-2 ADA. Therefore, the district would receive funding in FY 2014–15 based on the total reported 2013–14 P-2 ADA (which includes the conversion charter schools) multiplied by the applicable rates for each grade span. The two new charter schools are not eligible to receive separate funding in FY 2014–15 since those schools reported no ADA at the 2013–14 P-2 apportionment.

    Conversely, if two charter schools closed at the end of FY 2013–14 and the students returned to district schools, the district would only receive funding based on the district’s 2013–14 P-2 ADA, which would not include the ADA reported by the two closed charter schools.

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  1. The MBG application states that funding may be prorated if participation exceeds the total budget allocation. What percentage of funding will be allocated in FY 2014–15?

    It is unknown at this time whether 2014–15 MBG funds will be prorated. The CDE will post information as it becomes available.

  2. When will funding be allocated?

    Funding for the MBG will be paid in November 2014 to all LEAs that submitted the MBG Application. The amount paid will equal 100 percent of each LEA’s entitlement.
  1. What programs are NOT included in the MBG?

    The following school district mandates are not included in the 2014–15 MBG list and are eligible to file reimbursement claims through the SCO for the costs incurred in fiscal year 2014–15.  However, funds must be appropriated for these mandate programs before any reimbursement claims can be paid.

    Current Program Name Program Number

    Behavioral Intervention Plans

    349

    Immunization Records – Pertussis

    357

    Race to the Top

    362

    Teacher Incentive Program

    252


  2. Which state–mandated activities are suspended in fiscal year 2014–15?

    The Department of Finance has provided notification of mandates specifically suspended in fiscal year 2014–15 per the Budget Act of 2014. Please refer to the following links for the correspondence dated August 6, 2014.

    2014–15 Department of Finance Notification of Suspended Mandates of 06-Aug-2014 (PDF)
    AAV of the 2014–15 Department of Finance Notification of Suspended Mandates of 06-Aug-2014

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Questions:   Julie Klein Briggs | mandate@cde.ca.gov | 916-323-6191
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