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RCCI Snack Program Eligibility

Nutrition Services Division Management Bulletin

To: Residential Child Care Institutions, Juvenile Detention Centers, California Youth Authority, Boarding Schools

Number: 99-114

Attention: Administrator

Date: November 1999

From: School Nutrition Programs Unit

Subject: Snack Program Eligibility for Residential Child Care Institutions (RCCIs)

Reference: United States Department of Agriculture (USDA) all points bulletin (APB) SP-99-4, January 14, 1999; USDA APB SP-99-21, August 23, 1999

This Management Bulletin transmits information regarding the after-school snack program for Residential Child Care Institutions (RCCI). Effective retroactively to October 1, 1998, RCCIs operating an eligible after-school care enrichment program may now participate in the Meal Supplement (Snacks) component of the National School Lunch Program (NSLP). This expanded access to after-school snacks also applies to juvenile halls, California Youth Authority facilities, and boarding schools that have developed eligible programs. Residential, as well as nonresidential, children who attend an eligible after-school care program may participate in the after-school snack program.

To be eligible, after-school programs operated by RCCIs must meet all of the following criteria:

The meal supplement provision applies only to programs that provide care and enrichment activities for children after their school day has ended.

Content of Meals

Snacks must meet the meal pattern requirements for meal supplements set forth in the Code of Federal Regulations (7 CFR) Section 210.10(n) (see Attachment 1). Portion sizes for children ages 13 through 18 shall be no less than those stipulated for children ages 6 through 12. USDA recommends that older children (ages 13 through 18) be offered larger portions to meet their increased food energy requirements.

Applying for Participation

If you meet the eligibility criteria and are interested in applying for the Snack Program, please complete and return the attached application package, which consists of the following:

Please submit the completed application package to:

California Department of Education
Nutrition Services Division
1430 N Street, Suite 1500
Sacramento, CA 95814-5901

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RCCIs may claim reimbursement for one snack per child per day. Children are eligible to participate through age 18. If a child turns 19 during the school year, reimbursement may be claimed for that child’s snacks during the remainder of the school year. RCCIs may also claim reimbursement for snacks served to individuals, regardless of age, who are determined to be mentally or physically disabled who are participating in a school program established for the mentally or physically handicapped. Snacks may not be reimbursed in programs operated before or during the child’s school day, on weekends, on holidays, or during vacation periods.

RCCIs that are already serving snacks meeting the meal pattern requirements and have been properly counting these meals may claim reimbursement retroactively. RCCIs must have all of the proper documentation to claim retroactive reimbursement. Required documentation includes: menus; menu production worksheets; daily point of service meal counts; and a sign-in roster for those children who participated in the after-school program. If your agency does not have these records, then you may not claim retroactive reimbursement.

RCCIs have until December 31, 1999, to submit claims for snacks served between October 1, 1998, and July 31, 1999. All claims for retroactive reimbursement must be submitted as adjusted claims to the lunch and breakfast claims that have already been submitted. For instructions, refer to the attached Claiming Instructions for Retroactive Reimbursement of Snacks (Attachment 4).

Determining Children's Eligibility

RCCIs participating in the school nutrition programs must determine each child's eligibility for a free or reduced price snack just as they do for the breakfast and lunch, unless they meet area eligibility for free snacks (see below). The following are general rules about children's eligibility:

Area Eligibility

An agency may claim reimbursement in the free category, without regard to the eligibility status of each child, for all snacks served if 50 percent or more of the enrolled children are eligible for free or reduced price lunches. If the program does not meet this criterion, it may use the eligibility of a public school within its attendance area that meets this criterion. Most programs operated by an RCCI qualify to claim reimbursement at the free rate for all snacks.


At a minimum, RCCIs participating under this provision must maintain the following records:

As with all school nutrition programs records, these records must be maintained for a minimum of three years. In the event of an audit, the records may be required to be retained beyond the three-year limit until all audit issues have been resolved.

The Nutrition Services Division will send a revision to Section 2400 of the School Nutrition Programs Guidance Manual addressing after-school snacks as soon as it is completed.

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Attachments available in hard copy only. To apply, please contact your Nutrition Services representative at 916-445-0850 or 800-852-5609.

Questions:   School Nutrition Programs Unit | 800-952-5609
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