Child Care Reporting--Child has IEP
Child has Individualized Education Program (IEP)
Children with exceptional needs are described in Education Code Section 8208(l)(2). These children require the special attention of adults in a child care setting. They have an active IEP on file with the agency. In addition, a child who is otherwise eligible for services (except in the California State Preschool Program - CSPP) may be served until age twenty-one if he/she has an active individualized education program and is receiving appropriate special education and services.
Where to Find It
This documentation should be in the family file. Documentation must include a copy of an active individualized education program (IEP).
Rules and Guidelines
To indicate whether or not a child meets the description of children with exceptional needs, follow the steps below:
- This information is optional through the August 2013 report month.
- For agencies who submit an electronic file, you must answer either "Y" (child meets the description above), "N" (the child does not meet the description above) in the file for each child, or leave the field blank if you choose not to answer the question or do not have the information.
- For agencies using Web input/edit, you may check the box for "Child has IEP" to indicate this child meets the description above.
- This information is required effective with the September 2013 report month.
- For agencies who submit an electronic file, you must answer either "Y" (child meets the description above) or "N" (the child does not meet the description above) in the file for each child.
- For agencies using Web input/edit, check the box for "Child has IEP" to indicate this child meets the description above. Do not check the box if there is no IEP on file for the child.
Note: The "Child has IEP" question also allows agencies to report children who exceed the upper-age limit of 12 years old for the following programs: C2AP, C3AP, CAPP, CCTR, CFCC, CMIG, and CMAP. Having an IEP does not override the age limits for children receiving services in the CSPP program nor will it allow agencies to report children receiving services in a licensed center-based setting in the CCTR program when they are only age-eligible for the CSPP program.
Error Messages and Solutions
"Child has IEP" is required. [801A File Transfer], [801A Web input], [801B] (effective with the September 2013 report month)
The information in for the "Child has IEP" was not provided.
Confirm that you have entered "Y" or "N" in the transfer file or selected "Yes" or "No" from the dropdown list on the 801A or 801B Web input screen.
Invalid "Child has IEP" information. [801A File Transfer]
The information in the transfer file for the "Child has IEP" is not acceptable.
Confirm that you have entered "Y" or "N" in the transfer file.
FAQs About Child has IEP
How do I know if the child meets the definition of exceptional needs?
The family file will contain a copy of an active IEP.
What if the family files does not contain an active IEP?
If there is no active IEP in the family's file, then you would answer "No" to this question. Only answer "Yes" if the child has an active IEP on file with the agency.
My agency submits electronic files. Even though the child is currently not over age, he has an active IEP in the family file. May I enter a "Y" in the file now, or must I enter an "N" or leave it null/blank until he reaches the normal age limit for the program type?
Regardless of age, if the child has an active IEP, you should enter "Y".