Overview
Click on the name of any registered User to reach the Edit User screen. This screen is used to view or update information for a specific User. Each User can update their individual contact information as necessary.
Super Users can update information for any User or Super User for their agency, as well as change sub-agency assignments and deactivate User access to the Child Development Management Information System (CDMIS) website.
Note Regarding User Name Changes: Do not use this screen to change a User's name. If a person with access to the CDMIS website no longer needs access (e.g. due to staff leaving the agency, etc.) deactivate that User's account. New persons needing access to the CDMIS should have their own username and password. Security of the children information submitted by agencies is crucial; only those who should be accessing the information in the CDMIS website should have usernames and passwords.
Important Reminders
- Use the navigation buttons and links on the screen. Do not click the "Back" button on the browser as this may result in error messages or duplicate information.
- Always click the "Save" button when entering information on the screen.
Required Information
Required information is marked with an *.
For every User, the following information must be entered:
- First name
- Last name
- Phone number with area code
- Email address (ensure that Users’ email addresses are entered correctly; incorrect email address entries will result in Users' not receiving notifications from the CDMIS)
- User Access Level
- Sub-agency
Step-by-Step Instructions
Update User Information (Super Users and Users)
- On the Edit User screen, make necessary changes to the User's contact information and click the "Save" button
Result: If all information was provided, the text "User Information Updated Successfully" is displayed. To return to the Users screen, click the "Return to previous page" button. Error messages are displayed at the top of the screen in red text.
- Read any error messages that appear at the top of the screen; correct all error messages by adding or changing information
- Click the "Save" button
- Repeat Steps two – five until all error messages are resolved
- Click the "Return to Previous Page" button
Result: The "Users" screen is displayed.
Deactivate a Regular User or Super User (Super Users only)
- On the Edit User screen, check the box next to "Deactivate User" and click the "Save" button
Result: The text "User information has been updated successfully" is displayed in red text at the top of the Edit User screen. This User is no longer able to log on to the CDMIS website.
- Click the "Return to the Previous Page" button at the bottom of the screen
Result: The "Users" screen is displayed.
Reactivate a Deactivated Regular User or Super User (Super Users only)
- On the Edit User screen, check the box next to "Request Activation" and click the "Save" button
Result: The text "User information has been updated successfully" is displayed in red text in a red box at the top of the Edit User screen. The CDMIS Office is notified of all User reactivation requests. When the request is approved by the CDMIS Office, the User or Super User is notified via email and is able to log on to the CDMIS website.
- Click the "Return to the Previous Page" button at the bottom of the screen
Result: The "Users" screen is displayed.
What Happens Next
Once all required user information is completed and the "Save" button is clicked, the new User information is submitted to and stored by the Early Education Division (EED).
Once Super Users click the "Deactivate User" check box, that User’s account is immediately deactivated, and they cannot access the CDMIS website.
Once Super Users click the "Request Activation" check box, the following occurs:
- The CDMIS Office reviews User requests within 24 hours.
- If the User is approved, the User receives an email from the CDMIS Office. This email includes the name and phone number of the Super User who originally added this User to the system, as well as directs the new User to call the Super User for password assistance.
- If the new User request is disapproved, the Super User can enter the Users screen and see the reason why the CDMIS Office disapproved the User request. The Super User can contact the CDMIS Office by email at CDMIS@cde.ca.gov with any questions or concerns.
- If the User cannot remember their CDMIS password, the User should contact their Super User for assistance.
- If the agency Super User is not available, the User can contact the CDMIS Office by email at CDMIS@cde.ca.gov for assistance.
- Once the User logs on to the CDMIS website, the User is required to change their password (assuming it has been more than ninety [90] days since their last logon).
User Statuses
A User can have one of three status levels:
- Active (the User can access the CDMIS website)
- Request activation (the User cannot access the CDMIS website until their Super User or the CDMIS Office approves the reactivation request)
- Deactivated (the User cannot access the CDMIS website)
About Users and Sub-Agency Reporting
Reporting by sub-agency is available for the CDD-801A. Agencies cannot report by sub-agency for the CDD-801B. Reporting by sub-agency is optional; agencies do not have to report by sub-agency.
Super Users
- Can access the CDD-801A for all sub-agencies; a User must be assigned to one sub-agency if he or she is to complete and submit the CDD-801A.
- Can change a User's sub-agency assignment on the Edit Users screen by selecting a different sub-agency from the drop down list and clicking the "Save" button.
Users
- Can be assigned to only one sub-agency.
- Cannot change his or her own sub-agency assignment; only a Super User can change a sub-agency assignment.
How to Exit the Edit User Screen
- Click the "Return to Previous Page" button at the bottom of the screen.
- Click the "Main Menu" link that appears just above the page name.
- Click the "Log Out" link that appears just above the page name.
Return to CDMIS User Manual: Chapter 2