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Child Care Reporting--Family Size


Family Size

The Family Size is the number of family members used to determine income eligibility and fee assessment. This information is provided by the parent applying for child care services and is documented on a confidential application by the agency.

Where to Find It

On the CD-9600 form, look in box C, "Family Size" in Section III, "Family Adjusted Gross Monthly Income and Size."

Note: On the CD-9600 form, family size includes:

Rules and Guidelines

Error Messages and Solutions

The Family Size is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The Family Size field is blank, or you have entered a letter, symbol, or decimal point. This field must have information. The system will not save an entry with letters, symbols, or decimal points.

Solution

Enter Family Size correctly.

Family Size must be at least 1. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered "0" (zero). This is not a valid size. A family must have at least one person.

Solution

Enter the correct Family Size.

The Family Size must be at whole number. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a number containing a decimal point. This is not a valid size. The family size must be a whole number.

Solution

Enter the correct Family Size.

Family Size can be "1" only if "Is the Head-of-Household Single?" is "Child is Head-of-Household - Family of one." [801B]
Problem

You have indicated the family unit contains only one person but the answer you provided under "Is the Head-of-Household Single?" indicates a married or single adult is head-of-household.

Solution

Enter the correct Family Size. Confirm that the child listed is a family of one. Confirm you have answered the question "Is the Head-of-Household Single?"

If "Is the Head-of-Household Single?" is "Child is Head-of-Household," then Family Size cannot be less than the number of children listed. [801B]
Problem

You have indicated the family unit contains only children, but the number of children listed is less than the family size.

Solution

Enter the correct Family Size. Confirm that the children listed are all part of the same family unit. Example: If you have a family of two (made up of two children receiving services), then both children must be listed as children and the Family Size would be two.

Family Size cannot be less than the total number of children listed plus the head-of-household. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a family size that is less than the total number of children listed on the screen plus the head-of-household.

Solution

Confirm the Family Size for this family. For example, if two children are listed in addition to the head-of-household for the family, the smallest Family Size allowed would be "3."

When Family Size is “1” or when child is listed as Head-of-Household, the Social Security Number must be blank. [801A File Transfer], [801A Web Input], [801B]
Problem

For CDD-801A: Family size listed indicates no adults were counted in this family and the child is listed as the head-of-household.
For CDD-801B: Answer to the question "Is Head-of-Household Single" indicates the head-of-household listed is a child.

Solution

When the head-of-household listed is the child because no adults were counted in the family size, you cannot report a Social Security Number. Leave this field blank and enter a FICN for this family.

Family Size cannot be greater than 12. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a Family Size that exceeds 12. Because we use information from Family Fee Schedule and Income Ceilings, 12 is the maximum family size that can be entered.

Solution

Verify you have entered the correct Family Size. If the family's size does exceed 12, then enter 12 as the family size so your information can be saved.

FAQs About the Family Size

Question 1

For a foster child or in situations where no adults were included when determining the family size, what do I enter for Family Size?

Answer

The answer to this question is based on how you determined income eligibility for the family. If the family's income was not used to determine eligibility and no adults were counted when determining family size, then this is probably a family of one and this child would also be listed as the head-of-household. If there were sibling children receiving services as well, the family size would be the number of siblings residing in this family and the oldest child would also be listed as the head-of-household. If you are not sure, contact your Child Development Consultant for assistance.

Question 2

The information for the Family Size is not correct. What do we do?

Answer

We took the "Family Size" information directly from the CDD-801A that you submitted for this family in the report month. Correct the information so it reflects the Family Size in the report month you are completing. Once you have completed the CDD-801B report for this family, you also need to correct the CDD-801A reports in each month this family appears where the information is incorrect.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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