Skip to main content
California Department of Education Logo

Child Care Reporting--Family Start Date

Family Start Date


The Family Start Date is the actual date on which the family began receiving Early Education and Support Division-subsidized services through your agency.

Where to Find It

The documentation for when a family begins receiving services should be in the family file. This date should be found on the CD-9600 under the "Initial Subsidized Services Date" which is located in the upper right-hand corner of the first page, but it may also but may be found in other documents as well.

Rules and Guidelines

  • This information is required.
  • Enter the date (month, day, and year) the family began receiving subsidized services.
  • This date must be before or during the report month and year.
  • If the services for all children in the family were interrupted for less than three months because of reasons such as illness or vacation, select the original date the family began receiving services with your agency, not the date services resumed.
  • If the family’s services were interrupted for three months or more, select the date when the family resumed child development services, not the original date of assistance from your agency.

Example 1: The Kim family has one child, Mary, receiving subsidized services. Mary did not receive any child development services in June, July, or August 2009 because of summer vacation. Mary returned to receiving subsidized services at the same agency on September 1, 2009.

In the September 2009 report you must enter September 1, 2009, as the Family Start Date because that was the date the family resumed child care after a break of three months.

Example 2: The Smith family has two children, Joan and Mark, receiving subsidized services from the same agency. In June, July, and August 2009, Mark did not receive any subsidized services because he spent the summer with relatives in another city. Joan continued to receive subsidized services during this time. In September 2009, Mark resumed subsidized services with the same agency.

In the September 2009 report you would not change the Family Start Date because at least one child in the family did not have a break in subsidized service.

Error Messages and Solutions

The family's start date must be on or before the report month/year. [801A File Transfer], [801A Web Input]

The family start date is after the report month indicating that the family is being reported in a month that hasn't begun yet.


Confirm that you have entered family's start date correctly.

Invalid Family Start Date. [801A File Transfer], [801A Web Input]

The Family Start Date is invalid or missing.


Enter a valid date.

The Family Start Date is required. [801A File Transfer]

The family's start date is blank.


Enter the family's start date.

The Family's Start Month is required. [801A Web Input]

No family's start month was selected from the drop down list.


Select the family's start month from the drop down list (January-December).

The Family's Start Day is required. [801A Web Input]

No family's start day was selected from the drop down list.


Select the family's start day from the drop down list (1-31).

The Family's Start Year is required. [801A Web Input]

No family's start year was selected from the drop down list.


Select the family's start year from the drop down list.

FAQs About the Family's Start Date

Question 1

I don't have the family's start date. What should I do?


If this is a new family, the CD-9600 form should have the date in the box "Initial Subsidized Services Date." If this is not a new family, you should be able to determine the family's start date by looking at documents in the family file. A Notice of Action may indicate when the family began receiving services. Also check your agency's provider payment records to determine when you began paying for this family's services.

Question 2

Do I ever change the Family Start Date?


Normally, the Family Start Date will never change. The only exception would be if there was a break in service of three months or more. See the examples above under Rules and Guidelines.

Questions:   CDMIS Staff | | 916-445-1907
Last Reviewed: Tuesday, August 2, 2016
Recently Posted in Child Development
  • Management Bulletin 16-09 (added 24-Aug-2016)
    Management Bulletin (MB) 16-09 revises Regional Market Rates for subsidized child care, and supersedes MB 15-07.
  • Management Bulletin 16-14 (added 24-Aug-2016)
    Management Bulletin 16-14 provides information on Single Parent Self-Certification-Documentation of the presence or absence of a parent.
  • July 2016 Meeting Materials (added 03-Aug-2016)
    This page contains supplemental materials that were presented at the July 2016 State Advisory Council Meeting.
  • CCFRF 2015-16 Annual Report (DOC) (added 27-Jul-2016)
    This is a detailed report from the Child Care Facilities Revolving Loan program that is submitted to various Governmental Agencies per Ed Code Section 8278.3.
  • Administrative Errors 2014-15 (PDF) (added 14-Jul-2016)
    Annual Report to the Governor and the Legislature Regarding Administrative Errors in Alternative Payment and CalWORKs Child Care Programs for Fiscal Year 2014-15.

  • July 2016 SAC Meeting Agenda (added 14-Jul-2016)
    Agenda for the July 2016 meeting of the California State Advisory Council on Early Learning and Care (SAC).
  • CCDF State Plan 2016-18 Preprint (DOC) (added 08-Jul-2016)
    Child Care and Development Fund State Plan preprint for Fiscal Years 2016-18 with finalized responses submitted to the Administration of Children and Families on May 24, 2016.