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Child Care Reporting--Household Last Name


Head-of-Household Last Name

Description

The Head-of-Household Last Name is the last name (family name) of the head-of-household for the family receiving Early Education and Support Division (EESD)-subsidized child care assistance.

The Head-of-Household is the person legally and/or financially responsible for the child(ren).

In a foster care case (family of one), the Head-of-Household Last Name is the last name of the oldest foster care child receiving EESD-subsidized child care services.

Where to Find It

  • On the CD-9600 form, look in the space labeled "Name of Parent/Caretaker A (full name including middle initial)" in Section I, "Family Identification."
    Or
  • On the CDE Notice of Action (CD-7617 form), look in the space labeled "Parent/Caretaker Information."

    Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file, and the name is different, enter the updated information.

Rules and Guidelines

  • The last name of the head-of-household is required.
  • The minimum length of this field is 2 characters. The maximum length of this field is 50 characters.
  • Special instructions for foster care children: Enter the child's last name. If there is more than one foster care child in the family receiving services, enter the last name of the oldest child receiving EESD-subsidized child care services from your agency. The first name, last name, and middle initial of the oldest child receiving EESD-subsidized child development services must be the same as the Head-of-Household First Name, last name, and middle initial.

Error Messages and Solutions

The Head-of-Household last name must be more than one character long. [801A File Transfer], [801A Web Input], [801B]
Problem

The Head-of-Household last name is only one character long.

Solution

Enter a Head-of-Household last name that is at least two characters long.

The last name of the Head-of-Household is required. [801A File Transfer], [801A Web Input], [801B]
Problem

You have left the last name blank.

Solution

Enter the last name.

The last name of the Head-of-Household must contain only letters, hyphens, spaces, and apostrophes. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered invalid characters in the Head-of-Household Last Name field.

Solution

Remove the invalid characters and confirm that you have entered the information correctly.

When the family size is the same as the number of children reported, the oldest child must be listed as the Head-of-Household. The first name, last name and middle initial of the oldest child reported and those of the Head-of-Household must be the same. [801A File Transfer], [801A Web Input]
Problem

The number of children you reported for this family is the same as the family size indicated. This indicates the family size used to determine income eligibility is made up of only children. In these cases, the oldest child reported must be listed as the head-of-household.

Solution

Verify the family size and children listed for this family. If the family size represents only the children receiving services, change the head of household's name (first, middle initial, and last) to match the oldest child's name (first, middle initial, and last).

When "Is the Head-of-Household Single?" = "Child is Head-of-Household" and "Family Size" is greater than "1," the "Child's Last Name" of the oldest child and the "Head-of-Household Last Name" must be the same. [801B]
Problem

You have answered the question "Is the Head-of-Household Single?" as "Child is Head-of-Household," but the Head of Household’s name for this family does not match the oldest child’s (or only child’s) name. For reporting purposes only, when only children receiving services are counted in determining the family size, the Head-of-Household’s name must be the same as the name of oldest child (or only child) reported.

Solution

Confirm that you have entered the Head-of-Household last name correctly.

Confirm that you have entered the oldest child's last name correctly.

Confirm that this is a foster child. If it is, ensure that the Head-of-Household last name and the oldest foster child's (or only child's) last name are the same. If this is not a foster child, change the answer to the question, "Is the Head-of-Household Single?" to "No" or "Yes."

FAQs About the Head-of-Household Last Name

Question 1

How do I determine who is "Head of Household"?

Answer

The "Head of Household" is the person for whom eligibility is determined. If more than one parent is listed, use the parent who signed the CD-9600.

Question 2

What do I enter as the "Head of Household" name for a foster child?

Answer

Enter the foster child's name as the "Head of Household." If there is more than one foster child in the family (i.e., the family size is 2 and only the two children receiving services were used to determine family size), enter the name of the oldest child who received subsidized child care as the "Head of Household." Regardless of the number of foster children in a family, the child whose name appears as the head-of-household must also be listed as the (one of the) child(ren).

Question 3 (801B only)

The "Head of Household" name displayed for this family is the child's name, but this child is not a foster child. What should I do?

Answer

We took the "Head of Household" name directly from the CDD-801A that your agency filed with us. Your agency must have reported the child as "Head of Household." Correct the name on the screen and also correct the name in the related CDD-801A reports for this family.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Tuesday, August 2, 2016
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